Kay County Justice Facilities Authority

Friday, February 15, 2008

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Friday, February 15, 2008, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 12, 2008, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the special meeting to order.  Those present were as follows:  Trustees – Carl Giddens; Darrel Grossardt; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Attorney Brent Clark; Stan Lewis, AIP Architect Firm; Paul Smith, Financial Advisor, First Interstate Financial Services, Inc.; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Kay County Clerk/Secretary.  Norris Frederick, absent.


Motion made by Young and seconded by Grossardt approving regular meeting minutes of January 25, 2008 and February 8, 2008 (no meeting held due to lack of quorum).  Motion carried.


No report was given from the Architect Liaison Committee.


JFA sub-committee – Sheriff Van Hoesen reported work continues on doors and lights; Tulsa Time was here and they are making preparations to repair smoke alarm.


Wilson reported two-thirds of the lights need work and leaks in kitchen are fixed.


Chairman Robinson said the jail site will be located in the Newkirk area.


Van Hoesen stated the Oklahoma Juvenile Affairs (OJA) came over a month ago to observe the current jail and determine if it could used as a juvenile facility.  Van Hoesen said OJA was very interested in the facility.


Robinson said he had a brief conversation with Senator Myers about the possibility of using the current jail as a juvenile detention facility.


AIP Architect Stan Lewis spoke about the cost of jail construction and said there are different levels the trustees will want to take into consideration.


Robinson reported there have been no meetings conducted with communities or others for input on detention plans and facilities. 


Paul Smith, Authority’s Financial Advisor, presented a summary of sales tax alternatives with an Option A and Option B to consider.  Smith explained both options and pointed out Option B was without the Sheriff’s office located in the new facility.


Areas of consideration mentioned were:  Do we need a site selection before going out for the vote of the people/Do we want the Sheriff’s office to be located in the new jail or the current jail?


AIP Stan Lewis explained the bed count number.  Lewis said the number of physical beds in the facility was 321, but the number of operational beds in the jail would be 268 with a maximum of 308. 


Attorney Brent Clark suggested having the county commissioners issue an election proclamation very soon; Clark said we do not have to have a site before the election proclamation.


Motion was made by Grossardt and seconded by Stieber recommending “Option A” with two-thirds of cent county sales tax for the next twenty years housing the Sheriff’s office in the new facility.  Motion carried:  Giddens, aye; Grossardt, aye; Robinson, aye; Stieber, aye; Van Hoesen, aye; Wilson, aye; Young, aye.


Brent Clark suggested having an agenda item on February 25, 2008, Commissioner’s Agenda considering May 13, 2008 for a sales tax election.


Financial Advisor Smith said the two boards might consider holding a joint meeting to openly discuss, keeping in mind March 13, 2008 is the deadline for a May 13, 2008 election.


Lengthy discussion was made regarding earnest money to secure a site for a new jail location:  Securing money and the different consequences faced if sales tax does not pass.


Grossardt suggested making a financial commitment for a sight selection.


Motion was made by Grossardt and seconded by Young requesting county commissioners to set aside a maximum of $10,000.00 option money for a jail location.  Commissioner Wilson said he would have to look at the budget and make sure the money is there.  Motion carried.


No unscheduled public appearances were made.


There being no other business, motion was made by Giddens and seconded by Young to adjourn (3:32 p.m.).  Motion carried.
















Approved this 22nd day of February 2008.







                                                                             Bruce Robinson, Chairman













Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority