Kay County Justice Facilities Authority

Friday, January 11, 2008

Newkirk, Oklahoma

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, January 11, 2008, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 10, 2008, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Bruce Robinson called the meeting to order. Those present were as follows: Trustees – Carl Giddens; Darrel Grossardt; Jim Stieber; Norris Frederick; Everette Van Hoesen, Kay County Sheriff; Wes Young; Don Jones, Jail Consultant; Stan Lewis & Jarrod Hohweiler, AIP Architect Firm; Christy Kennedy, Kay County Treasurer; Greg Ward and Michael Ward, Ward’s Air Conditioning; Don Garrett; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Charles Abbott, Blackwell Journal; Patsy Leyva, Deputy, Kay County Clerk/Secretary. David Cummings & Laile Wilson, absent.

Motion made by Grossardt and seconded by Giddens approving regular meeting minutes of December 14, 2007 and December 31, 2007. Motion carried.

Architect Liaison Committee report: Committee met morning of January 11, 2008 architectural initial drawing was submitted and committee will work from there.

Sub-committee report on jail repairs: Insurance money from damages to the jail has come in and has been put back into the general fund. Still working on getting the touch screens control panels. Van Hoesen reported that there are still ten sliders that are not working. No problems occurred during recent storm.

No Jail site selection committee report.

Ward’s Air Conditioning Company explained geothermal heating and air conditioning as being heat pump system; drawing heat from the ground when needed to warm the building and pumping the heat out when cooling is needed. The initial cost of geothermal heating is approximately 20% upfront, but that savings would be approximately 40% overall. Ward’s advised that federal grants are available when geothermal heating is installed. Don Jones said that he would check into the availability of any grants.

Discussion was made by members concerning current and future use of the existing jail.

Discussion on updates from AIP Architect Stan Lewis and Jail Consultant Don Jones regarding plans/designs of a new jail facility. Plans are close to what County and Sheriff want, but more input needed from various communities before plans can be finalized.

Don Garrett appeared as unscheduled public stating that he had asked Ward’s Air Conditioning to talk about geothermal heat and the availability of federal grants for such usage.

There being no other business, motion was made by Van Hoesen and seconded by Frederick to adjourn (3:00 p.m.). Motion carried.

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Approved this _____ day of __________, 2008.

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Bruce Robinson, Chairman

Attest:

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Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

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