Kay County Justice Facilities Authority

Friday, November 30, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Friday, November 30, 2007, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 29, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees – Norris Frederick; Darrel Grossardt; Wes Young; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Don Jones, Jail Consultant; Attorney David Cummings; Architect Stan Lewis; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Patsy Leyva, Deputy Kay County Clerk/Secretary.     Carl Giddens and Gene Smith were absent.


Motion was made by Young and seconded by Grossardt approving regular meeting minutes of November 14, 2007.  Motion carried. (No meeting held on October 17, 2007 due to lack of quorum)


Stan Lewis and members spoke about jail floor plans that had been discussed earlier by the Liaison Committee.  Stan Lewis also mentioned he would like to have plans available showing the new jail with and without the Sheriff’s Office.


Van Hoesen gave a sub-committee report on jail repair status as follows:  Lights are being replaced in the county pod and that these repairs are proving to be more expensive than the anticipated $3000.00.  Van Hoesen added that he felt the televisions were working and the prisoners seemed calmer.


The formation of a New Jail Site Location Committee was set with the four members being Everette Van Hoesen, Wes Young, Bruce Robinson and Norris Frederick.  Robinson will be notifying this group to set up a time and place to meet.


Robinson advised the board that the public needs to be kept updated and made to understand that if the old jail were to be renovated, projections show that it would be at full capacity by the year 2012 and there would be no room for expansion.  He further added that by building a new jail, the savings in operations alone would be approximately $350,000.00 a year.  A new jail is the best way to go. 


Robinson visited with the City Commissioners of Newkirk and the City wants the jail to remain in Newkirk. 


Van Hoesen advised that a group of City Managers and Mayors from Kay County toured the Kay County Jail; probably for the first time for most, and he went over with them how money is spent.  Robinson added that every opportunity to meet and talk with the public is good.


Cummings mentioned that cities and communities are very protective of tax money and we need to be very sensitive and make sure that our election doesn’t conflict with the timing on something they are going after.  Cummings added that Jail Trust Authority members start getting added to meeting agendas throughout the county to answer questions and keep the communities updated. 


There being no other business, motion was made by Grossardt and seconded by Frederick to adjourn (3:03 p.m.).  Motion carried.





Approved this _____ day of __________, 2007.





                                                                             Bruce Robinson, Chairman









Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority