Kay County Justice Facilities Authority

Wednesday, November 14, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, November 14, 2007, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 13, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Vice-Chairman Carl Giddens called the meeting to order.  Those present were as follows:  Trustees – Norris Frederick; Darrel Grossardt; Gene Smith; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Attorney David Cummings; Special District Judge Stout; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Architect Stan Lewis; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.     Chairman Bruce Robinson was absent (See sign-in sheet).


Motion was made by Young and seconded by Van Hoesen approving regular meeting minutes of October 31, 2007.  Motion carried.


No report was given from the Architect Liaison Committee.


Van Hoesen gave a sub-committee report on jail repair status as follows:  Televisions (9) are in and working; citizen from Ponca City will help acquire K9 dog for Sheriff’s Department; damaged jail cell is ready except for lighting; inmates in Osage/Grant County have all been returned to Kay County; window glass is in; lights and cameras to be installed on outside of courthouse; control panel.


Van Hoesen also reported his office is fully staffed adding he intends to hire two more employees making a total of 17.


A Jail Facility Option/Staffing and Operations Budget Comparison booklet prepared by Jail Consultant Don Jones was distributed to JFA members.  The booklet consisted of two different options 1) Renovation to existing jail/multi level addition 2) New jail.  Pros and cons of both options were presented along with comparison costs to staff and operate both facilities.


A lengthy discussion was made between JFA members, Jail Consultant Don Jones, and AIP Architect Stan Lewis concerning expansion of current facility.  Lewis explained the limitations of expanding current facility and said in order to achieve the desired amount of beds we would need to build up, making the facility 48’ high, approximately as tall as the courthouse.  Lewis said the current facility is not a remodel friendly building; we would be landlocked of any future expansion and parking on the north side of the jail would be discontinued.


Other subjects of concern on renovating existing facility included mechanical, electrical, plumbing, and roofing issues.


The possibility of building a new jail facility was discussed with apprehensions such as, where to build, the amount of inmate beds needed, and how to utilize existing facility.

These topics were discussed thoroughly and many questions and comments were made.


Motion was made by Jim Stieber and seconded by Wes Young to decide to build or renovate.


Grossardt suggested a motion be made with options either to renovate the current jail or build a new jail referring to Option #1 and #2 of booklet prepared by Don Jones.


Motion was amended by Stieber and seconded by Young to build a new facility on an offsite location.  Motion carried:  Frederick, aye; Giddens, aye; Grossardt, aye; Smith, nay; Stieber, aye; Van Hoesen, aye; Wilson, aye; Young, aye.


There being no other business, motion was made by Grossardt and seconded by Young to adjourn (3:45 p.m.).  Motion carried.





Approved this _____ day of __________, 2007.





                                                                             Bruce Robinson, Chairman









Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority