Kay County Justice Facilities Authority

Wednesday, October 10, 2007

Newkirk, Oklahoma

The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 3:45 p.m., Wednesday, October 10, 2007, in the Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on October 8, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees –Darrel Grossardt; Jim Stieber; Gene Smith; Everette Van Hoesen; Wes Young; Don Jones, Jail Consultant; Special District Judge Lee Stout; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Sharon Rowen, Ponca City News; Tammy Reese Kay County Clerk/Secretary. Member Norris Frederick was absent. (See sign-in sheet).

Motion was made by Grossardt and seconded by Young approving minutes from regular meeting held on October 3, 2007. Motion carried.

Stan Lewis, Architect, Architects in Partnership (AIP), prepared and handed out to members a Building Survey Report. The topics Mr. Lewis addressed with the group were: Site Survey Report - Architectural/Structural, Mechanical, Plumbing, Fire Protection, Electrical Power, Fire Alarm and Lighting.

First Phase of architect’s contract was discussed. Don Jones, Jail Consultant, said committee should evaluate the program and decide which direction to go, whether to renovate, add on to current facility or build new. The pros and cons of cost to renovate, add-on or build new were discussed.

The Architect Liaison Committee consisting of Wes Young, Carl Giddens, Darrel Grossardt and Sheriff Van Hoesen will begin meeting to try and determine the number of beds needed for current facility or new facility.

It was suggested that the Architect Liaison Committee contact the police chiefs of Kay County to gather their feelings on building a county wide jail facility.

The committee will meet Wednesday, October 17, 2007, at 1:30 p.m.

Robinson said he is expecting a letter from Don Garrison, State Jail Inspector and from the State Fire Marshal indicating the actual bed count number.

Van Hoesen discussed the following with the members: Control panel, population, slider doors, multi purpose room, and number of inmates per shower, holding cells and the square footage in the day pods.

There being no further business, motion was made by Van Hoesen and seconded by Young to adjourn (5:00 p.m.). Motion carried.

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Approved this _____ day of __________, 2007.

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Bruce Robinson, Chairman

Attest:

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Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

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