Kay County Justice Facilities Authority

Wednesday, October 3, 2007

Newkirk, Oklahoma


The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, October 3, 2007, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 2, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Vice Chairman Carl Giddens; Trustees – Norris Frederick; Darrel Grossardt; Gene Smith; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Attorney David Cummings; Kay County Special District Judge Lee Stout; Charles Abbott, Blackwell Journal Tribune; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary.   Jim Stieber was absent.  (See sign-in sheet).


Motion was made by Wes Young and seconded by Everette Van Hoesen approving special meeting minutes of September 25, 2007.  Motion carried.


Robinson said in regard to the grievance committee Mr. Cummings was going to get a response from the District Attorney’s office. 


Robinson asked for Mr. Cummings to report on his discussion with the District Attorney’s office.


Cummings said after reviewing the Statutes he relayed his findings to First Assistant District Attorney (ADA) Will Clark.  Cummings said it was his understanding the county may have insurance for its properties and insurance for the extent of its liability under the Government Tort Claims Act but that it did not insure any individual county officer’s.  ADA Clark confirmed that is the case that they will insure property but do not insure any of the officer’s, therefore; they wouldn’t have any specific insurance on this board.  JFA does not have any property to insure so that’s about the size of it.  Cummings said the Statute gives us a good immunity, anything you do with the scope of your work; they can go after the entity but can not go after an individual.  It is the same immunity as the Commissioners and Sheriff enjoys.


Robinson said it was discussed at the last meeting those who decide to serve on the grievance committee could meet after each regularly scheduled meeting.  He then asked for volunteers to serve on this committee.


Robinson suggested as board members we should act as an advisory committee.


It was then discussed by the board if they wanted to get involved in this type of activity and after discussing it was the consensus of the board not to get involved in this matter.


Instead the board decided they would serve a better purpose by getting involved in the building/renovation process.  Members who volunteered to serve in this area were Chairman Robinson, Wes Young, Carl Giddens, Darrel Grossardt, and Sheriff Van Hoesen.  They gave the committee the name of Architect Liaison Committee.












There being no further business, a motion was made by Grossardt and seconded by Smith to adjourn the meeting (3:45 p.m.). 















Approved this _____ day of __________, 2007.





                                                                            Bruce Robinson, Chairman










Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority