Kay County Justice Facilities Authority
The Trustees of the Kay County Justice Facilities Authority
(JFA) met in regular session at ,
Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees – Darrel Grossardt; Gene Smith; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Wes Young; Don Jones, Jail Consultant; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk, J. C. Estes; Wayne Leven, Kay County Commissioner, Dist#2; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. Jim Stieber, absent. Norris Frederick arrived after the roll call was taken (). (See sign-in sheet).
Motion was made by Grossardt and seconded by Giddens
approving regular meeting minutes of
Sub committee report given by Gene Smith: The committee has met two times on Saturday since being formed and discovered fourteen different projects to work on and prioritize. The number one project the committee feels is the most important at this time is the county pod cell doors. Smith said he spoke with Commissioner Leven and was told all parts are in and they will begin taking cell doors off today.
Smith thanked Commissioner Wilson and Larry Klumpp, OSU
Extension, for welding and using their personal equipment.
After further discussion on the glass window repairs it was determined each quote was not given on the exact same material. Some quotes were given for bullet proof glass, the thickness of the glass varied and some were given on plexy glass.
Don Jones said he will prepare a bid specification for glass and email specifications and recommendations to Sheriff Van Hoesen.
Smith said the next project listed was self-defense training
for jail staff. Chad Van Hoesen, Ponca
City Police Department, was selected to do this training; training will be done
Sheriff Van Hoesen said
Smith mentioned he felt riot control training was also important. Sheriff Van Hoesen said he will contact instructors for this specific training.
Smith said next item on the sub committees list was painting. White paint will be used to help with the lighting issues and hopefully inmates will be able to do this work.
The exercise yard was the next item mentioned of upcoming projects. Smith said we need to get objects moved out of that area so the space can be utilized.
Televisions for inmates – Van Hoesen said boxes are already
built to hold TV’s. Van Hoesen reported
Cable Company comes from
Smith said the sub committee has other projects but at this time he doesn’t want to mention because he doesn’t want to create unrealistic expectations.
Smith mentioned riot control/self defense again and reiterated the importance to get the jail staff trained to be able to handle these difficult situations.
Smith suggested having a three member sub committee to review grievances filed. Van Hoesen explained the type of grievances filed.
Van Hoesen said for the JFA’s information, Buddy Thomas,
Undersheriff and Scott Pemberton, Captain, have both accepted jobs from
OG&E and as of
Don Jones reported on “food pass” mentioning that Oklahoma Correctional will build them at a cost of $45 a piece, but the county would have to install in the doors.
Wes Young said he contacted Wellborn Electric about installing light fixtures outside of the jail and should expect an estimate in a week or so.
Attorney David Cummings said in conjunction with the next agenda item he would suggest considering assigning two people to work with him on finalizing the architectural contract.
Chairman Robinson, Carl Giddens and Everette Van Hoesen said they would serve on that committee with David Cummings. Cummings said it would be short term and as soon as contract is signed the committee would dissolve.
Don Jones reported to JFA members the jails construction drawings were given to Architects in Partnership Firm (AIP) a week ago Monday.
Robinson said we have a proposed draft of a contract agreement. Committee will meet with David Cummings to study and review the contract.
Cummings said he received the contract last week and he has gone through the contract and worked on it and has several questions and some areas that are subject to change. There is a fee schedule and a section on reimbursement expenses that needs to be addressed.
Cummings said he has contacted Assistant District Attorney Will Clark and suggested the District Attorney’s office may want to be involved. Cummings sent the DA’s office a copy of the contract. Cummings asked the DA’s to look at the contract they did on Southbuild, because the changes they may have made on Southbuild’s contract would be of interest to the DA’s office, and we should be looking at the same kinds of changes in order to have some consistency.
Cummings said the guts of the contract states they supply mechanical, electrical, architectural services. He said we need to negotiate the fee and he recommends AIP gets no fee unless funding is approved. Cummings said these items state what AIP is suppose to do, when to do it and what remedies we have. For example, if we have problems with the architect we are required to do mediation, non-binding mediation. If that doesn’t work it out then we are required to go through arbitration, waving your right to go to court.
Cummings said he would also like to have Don Jones, Jail Consultant’s input, as well.
New Business: Van
Hoesen said he spoke with ADA Will Clark and on September 11th
Smith mentioned a recent visit to the Logan County Jail.
Cummings interrupted Smith and reminded him that New Business shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of the posting and then Cummings gave an illustrated example.
Smith asked if he could make an off the record comment.
Cummings replied, “No.”
There being no further business, Chairman Robinson stated meeting adjourned ().
Approved this _____ day of __________, 2007.
Bruce Robinson, Chairman
Secretary, Kay County Justice Facilities Authority