Kay County Justice Facilities Authority

Wednesday, August 22, 2007

Newkirk, Oklahoma


The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, August 22, 2007, in Commissioners Court on the First Floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 21, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Vice Chairman Carl Giddens; Trustees – Darrel Grossardt; Jim Stieber; Everette Van Hoesen, Kay County Sheriff; Laile Wilson, Kay County Commissioner; Don Jones, Jail Consultant; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk, J. C. Estes; Wayne Leven, Kay County Commissioner, Dist#2; Larry Klumpp, OSU Extension; Sharon Rowen, Ponca City News; Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald; Tammy Reese, Kay County Clerk/Secretary.    Norris Frederick and Wes Young were absent.  Gene Smith arrived after the roll call was taken (2:33 p.m.).   (See sign-in sheet).


Motion was made by Wilson and seconded by Grossardt approving special meeting minutes of August 15, 2007.  Motion carried.


Don Jones, Jail Consultant distributed handouts titled “County Jail Development Process.”  Jones discussed this process with the board mentioning the Jail Master Plan, Economic Feasibility Study, Facility Programming, Initial Space Needs-Codes and Standards, Oklahoma State Jail Standards, American with Disabilities Act ADA, National Fire Protection Act, BOCA 2003, ACA Standards, Support Services, and Inmate Housing. 


Jones also discussed preliminary space needs totals for additional space to the existing jail and what is usable in the existing jail and existing jail conversion.


Jones answered questions and heard comments from the board.


Robinson said he overheard conversation concerning receiving the existing jails original construction drawings and as built drawings to deliver to architect.


 Jones commented we will get it done.


Robinson said the drawings will have to be taken to a special place to copy (because of the size of the drawings).


Robinson said (referring to the formation of committees for the Kay County JFA), it is an item we have had on the agenda for sometime.  Robinson turned the conversation over to Mr. Smith since it was Smith who asked for a sub committee to be formed for special projects at current jail.


Smith said the reason for outlining this is because the JFA has been working on a lot of projects but he added we need to get a focus in order to get a handle on what’s happened and what is going to happen.  Smith said he felt one of the problems the JFA is having is the funding.  Smith continued to discuss and asked questions about funding issues.


Robinson stopped Smith in order to open up Item 7 on the agenda discussing the purpose of the sub committee:  Identifying and prioritizing projects, exploring funding options, and reporting progress and problems to the full board.


Smith addressed riot control and training issues stating he would really like to see specialized training for the staff in the jail.  Smith mentioned door repairs and concerns with building a new jail.  He said he wanted these things to be prioritized and reports brought back to the board with definite answers.


Funding was mentioned again and Smith said he was told by a person in administration in the courthouse that everything is fixed.  Smith also mentioned the cost of housing the inmates in Osage and Grant County and the possibility of applying for grants.


Jones referred back to the training issues and indicated Connor’s Correctional Institute will send their employees who are trained in dealing with rioting to other facilities to do cell entries.


Van Hoesen mentioned techniques his staff currently uses for protection and control, and discussed training.


Smith said the training needs to be fairly structured and we need to invest money in this area.


More discussion was made by members with Don Jones regarding training and the different jail schools available.


Robinson said let’s go back to the agenda item discussing the idea of a committee.


Wes Young (per Robinson), Everette Van Hoesen and Gene Smith agreed to serve on a sub committee. 


Robinson said this committee can report back to the board suggestions as well as progress.


Wilson said he would like to address a question, not sure if it’s on the topic or not, to the Sheriff.  “Sheriff, have they started on the doors?”


Van Hoesen said he was told last Monday from the District Attorney’s office that a letter had been sent to Sweeper’s.


Wilson specifically asked him about the pod that was recently destroyed.


Van Hoesen said an insurance company has been to the jail to look at the pod.  Van Hoesen said Commissioner Leven has been working with him.


Wilson said, “So, nothing has been done.”


Leven commented that they are building some of the metals so they would be ready when needed.


Robinson asked for comments from the audience.


Leven said he wanted to know what the committee was going to do; the committee is to look at everything, the funding and training.


Smith said they were going to look at the projects, the completion of the projects, etc.  Who does each project can vary; mainly want to keep on task.


Further discussion was made regarding reports and ways to keep each other informed.


There being no further business, motion was made by Grossardt and seconded by Giddens to adjourn (3:10 p.m.).  Motion carried.





Approved this _____ day of __________, 2007.




                                                                            Bruce Robinson, Chairman






Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority