Kay County Justice Facilities Authority

Wednesday, August 1, 2007

Newkirk, Oklahoma

The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Wednesday, August 1, 2007, in the Community Room in the Basement of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on July 30, 2007, at the Courthouse front door, Commissioners Court, Community Room, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees – Norris Frederick; Jim Stieber; Gene Smith; Everette Van Hoesen; Wes Young; Trust Attorney David Cummings; Don Jones, Jail Consultant; District Attorney (DA) Mark Gibson; Judge Lee Stout; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk, Scott Pemberton and Buddy Thomas, Kay County Sheriff’s Department; Wayne Leven, Kay County Commissioner; Sharon Rowen, Ponca City News; Tammy Reese Kay County Clerk/Secretary. Members that were absent: Darrel Grossardt and Laile Wilson. (See sign-in sheet).

Motion was made by Giddens and seconded by Van Hoesen approving minutes from regular meeting held on July 25, 2007. Motion carried.

The Southbuild Team from Memphis, Tennessee presented a power point presentation for those in attendance. Representatives Mike Kelley and James Suzuki Langford spoke on behalf of Southbuild (SB). Topics discussed: Company and staff, work session design/costing, schematic design, design development, construction documents, bidding/negotiation, needs assessment, floor plan, detailed cost, standard design/bid process and scope.

SB focuses mainly on “rural” country jails – 10 bed to 600 plus bed jails, juvenile facilities, court buildings and justice centers. SB is able to define design and cost at the onset of a project and commented they have never exceeded a budget.

A key feature of SB is they are able to control the entire process and have a full time person on site at all times at no extra project cost. The person on site will always be the same.

Mr. Kelley and Mr. Langford answered questions from the audience and several comments were made.

Don Jones discussed contract issues, bidding process, bid bonding and liability issues. DA Mark Gibson mentioned to group they were getting broad on their comments.

There being no further business, motion was made by Van Hoesen and seconded by Young to adjourn (4:20 p.m.). Motion carried.

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Approved this _____ day of __________, 2007.

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Bruce Robinson, Chairman

Attest:

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Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

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