Kay County Justice Facilities Authority

Monday, July 9, 2007

Newkirk, Oklahoma


The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session for the Annual Meeting at 2:30 p.m., Monday, July 9, 2007, in the Community Room in the Basement of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on July 5, 2007, at the Courthouse front door, Commissioners Court, Community Room, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees- Norris Frederick (arrived at 2:35 p.m. after roll call was taken), Darrel Grossardt, Jim Stieber, Laile Wilson, Trust Attorney David Cummings; Don Jones, Jail Consultant; Judy Barnes, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. Members that were absent: Gene Smith; Everette Van Hoesen; Wes Young. (See sign-in sheet).


Chairman Robinson asked trustees if they had read over minutes and asked if there were any corrections or additions to be made. Hearing none Robinson said minutes were approved.


Motion was made by Wilson and seconded by Giddens nominating Bruce Robinson as Chairman for the 2007-2008 year, Grossardt moved nominations be ceased. Motion carried.


Motion was made by Giddens and seconded by Grossardt nominating Carl Giddens, Vice-Chairman for the 2007-2008 year, Grossardt moved nominations be ceased. Motion carried.


Billy C. Knowles, BKL, Inc. spoke with those in attendance. Mr. Knowles said, Jails are our business. He said BKL would help determine financing possibilities, evaluate existing jail conditions for possible jail renovations and expansion, and establish budgets for construction and operating costs.


BKL, Inc. was established in 1946 in Tulsa, Oklahoma, and has been doing business in the State of Oklahoma and surrounding states for 61 years with a history of successful projects.


Knowles discussed the existing jail design approach and their approach to evaluating the existing jail. He mentioned conducting meetings with the Commissioners, Jail Inspector, Don Garrison, State and Local Fire Marshal, to get their input and comments on a possible repair.


Knowles said they would evaluate all existing heating, cooling, electrical, plumbing, and security systems to determine expected life and operating conditions.


Robinson said he wanted the current jail facility evaluated thoroughly to see if its possible to renovate the existing jail.


Knowles said he had toured the current jail and commented, Its not a good design.


Knowles said he will bring a team that has worked together for several years and work very well together.


He then discussed the Pre-Vote Phase/Phase One and After Successful Vote Phase/Phase Two. Phase One would include: Inmate Population Profile; Building Program; Site Selection; Conceptual Design; Total Project Budget; Operating Budget; Financing; Promotion. Phase Two would include: Architectural and Engineering; Project Schedules; Site Survey; Geotechnical Investigation; Pier Inspection; BKL would be available to Authority at all time from start to conclusion of the warranty period.


Robinson asked for an estimate on what the fees would be. Knowles replied, in most counties they are paid from the County General Fund. If a sales tax passes, phase one fees are credited to the phase two fees. Knowles also mentioned government grants and funding is not available for county jails.


Trust Attorney, David Cummings, said that Knowles mentioned there is not too much engineering involved in phase one, but in our case the ultimate dilemma is in our existing jail. Cummings said we have tax payers out there who see our existing jail as only being 20 years old. The question would be as engineering standpoints; can the existing jail be saved? Cummings said we certainly need engineering experts to answer some these concerns. Cummings mentioned his Phase Two question would be the site plan for a new jail if existing jail can not be saved.


Robinson added we need to look at existing jail and needs before deciding to build a new facility.


Knowles also presented in his presentation pictures and graphs of other facilities his firm has designed and been involved in and he answered questions from the audience.


Robinson thanked Mr. Knowles for coming and added his presentation was very informative.


Don Jones, Jail Consultant, presented his Project Statement to the authority stating it is designed to show where we are at present. Jones mentioned his project mission and goals. He said the purpose was to define the scope of the project including the physical plant and operational requirements for the renovation and expansion of the Kay County Jail.


Jones said his statement was a basic outline of what to shot for now and could be used as a platform on how we will proceed.


Robinson asked if we needed to adopt this Project Statement or what should the procedure be.


Mr. Cummings said we do not need to adopt, but if we do, adopt it knowing it is a flowing document that can be amended.


No action was taken on the Project Statement.


There being no further business, motion was made by Giddens and seconded by Grossardt to adjourn (4:45 p.m.). Motion carried.










Approved this _____ day of __________, 2007.





Bruce Robinson, Chairman








Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority