Kay County Justice Facilities Authority

Wednesday, June 20, 2007

Newkirk, Oklahoma


The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, June 20, 2007, in Commissioners Court, first floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 19, 2007, at the Courthouse front door, Commissioners Court, Courtroom C, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma & notice of change to hold meeting in Commissioners Court was posted 9 a.m. Wednesday, June 20, 2007.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Vice Chairman Carl Giddens; Trustees- Norris Frederick, Darrel Grossardt, Everette Van Hoesen, Gene Smith, Jim Stieber, Laile Wilson, Wes Young; Trust Attorney David Cummings; Don Jones, Jail Consultant; Deputy Scott Pemberton & Under Sheriff Buddy Thomas, Kay County Sheriff’s Deputy & Undersheriff; Wayne White, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Patsy Leyva, Deputy Kay County Clerk/Secretary.   (See sign-in sheet).


Robinson requested that Don Jones name be added to the roll call sheet.


Motion was made by Grossardt and seconded by Van Hoesen approving minutes from regular meeting held on June 6, 2007.  Motion carried.


After discussion with David Cummings concerning the terms of the contract, motion was made by Van Hoesen and seconded by Young approving the Contract of Engagement of Don Jones, Independent Contractor, as Jail Consultant for Kay County.  Motion carried.


Robinson noted that during the five months JFA has been together, its visits and input has proven that the Kay County Jail was a lemon from day one. Even if the jail’s problems are met, it will not meet the needs of Kay County today.  We don’t want the State telling us what to do, so the decision is clear, either renovate, add on or build new.  If new, where is the money to come from.  Take the sales tax motion to the people.  There are only five counties in Oklahoma that do not have a sales tax and Kay County is one of those five.  Don Jones and the Architects will help us make those decisions.  We need to begin interviews with the Architects of the facilities that we have visited.


After Jail Consultant Don Jones went over the “Needs Analysis” with the JFA, it was decided that the architectural firms from the jails the JFA has looked at will need to be notified with a list of questions and a possible Saturday meeting to interviews.


Jones noted that the present jail runs twenty four/seven, so technically it is not twenty-four but forty-eight years old, and was built to house eighty people.  Also the technology in the 1980’s at the time the jail was built was from the the 1960’s and 1970’s.  The present jail will never be up to pare to house maximum security prisoners.  There is not way to make the present jail new again.  We need to reduce the usage.  All repairs will be cosmetic.  It will be up to the public.  If they want criminals off the streets, we need a place to house them, and that place has to be maintained and staffed.


Cummings noted that the next meeting of July 11 is also the annual election of officers to the JFA.


Van Hoesen informed the JFA that the new doors are being put on this week and next.  The doors are heavier and should hold up.  The locks are not in the doors yet, but we’re one step closer. 


There being no further business, motion was made by Grossardt and seconded by Smith to adjourn (4:45 p.m.).




Approved this _____ day of __________, 2007.


                                                                             Bruce Robinson, Chairman




Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority