Kay County Justice Facilities Authority
The Trustees of the Kay County Justice Facilities Authority
(JFA) met in regular session at ,
Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees- Norris Frederick, Darrel Grossardt, Everette Van Hoesen, Gene Smith, Jim Stieber, Laile Wilson, Wes Young; Trust Attorney David Cummings; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. (See sign-in sheet).
Robinson welcomed newest member, Gene Smith, to the JFA Board.
Motion was made by Grossardt and seconded by Young approving
minutes from regular meeting held on
A brief statement was made by Gene Smith stating he has been following the jail situation and looks forward to working on this board.
Board members spoke about their recent visit with Ben Graves, AIP Architect Firm.
Cummings mentioned Don Jones, Jail Consultant, was also
present at the meeting with AIP.
Cummings said it was not an interview.
Robinson stated he made a formal request to the Board of County Commissioners. He made a budget request of $25,000.00 to be appropriated to the JFA for fiscal year 2007-08. Robinson said Don Jones salary of $1500.00 a month would be paid out of that request.
Robinson mentioned he met with Excise Board Member Floyd Harden and Harden wants to know how much money the JFA needs.
David Cummings said he spoke with First Assistant District
Attorney Will Clark and
David Cummings asked Tammy Reese, Secretary to Board, to
send Trustees via e-mail a copy of the Consulting Agreement ending
Bruce Robinson asked for comments from Don Jones, Jail Consultant.
Mr. Jones presented the trustees with a Mission Statement stating his goals and objectives. He spoke about the county jail development process and said the following four areas need to be answered before moving on: 1) Consultant/Architect selection 2) Jail Master Plan 3) Economic Feasibility Study 4) Facility Programming.
Jones said only after all of the above have been successfully answered should we move to the next phase. Jones listed several areas the phase would include.
Robinson said the next thing to be considered should be trying to narrow it down to three architect firms. He said he would like for Don Jones to be in on the process.
A sub committee to review architect firms was formed. Everette Van Hoesen, Carl Giddens, Darrel
Grossardt and Robinson will serve on this committee, along with Jail Consultant
Don Jones. Robinson said committee would
Carl Giddens mentioned visiting jails potential architect firms have built.
Other topics discussed: National Institute of Corrections (NIC) Report, Jail Tour Evaluation-Architect interview questions, Jones helping Van Hoesen with upcoming budget, overcrowding in jail and possibly sending inmates to other counties, requirements made by State Health Department/State Fire Marshal, roofing and plumbing problems on current jail.
There being no further business, motion was made by Van Hoesen and seconded by Gene Smith to adjourn ().
Approved this _____ day of __________, 2007.
Bruce Robinson, Chairman
Secretary, Kay County Justice Facilities Authority