Kay County Justice Facilities Authority

Wednesday, June 6, 2007

Newkirk, Oklahoma

The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, June 6, 2007, in Courtroom C on the third floor of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on June 5, 2007, at the Courthouse front door, Commissioners Court, Courtroom C, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees- Norris Frederick, Darrel Grossardt, Everette Van Hoesen, Gene Smith, Jim Stieber, Laile Wilson, Wes Young; Trust Attorney David Cummings; Christy Kennedy, Kay County Treasurer; Mary Ramey, Kay County Court Clerk; Sharon Rowen, Ponca City News; Tammy Reese, Kay County Clerk/Secretary. (See sign-in sheet).

Robinson welcomed newest member, Gene Smith, to the JFA Board.

Motion was made by Grossardt and seconded by Young approving minutes from regular meeting held on May 23, 2007, noting correction to minutes made by David Cummings. Motion carried.

A brief statement was made by Gene Smith stating he has been following the jail situation and looks forward to working on this board.

Board members spoke about their recent visit with Ben Graves, AIP Architect Firm.

Cummings mentioned Don Jones, Jail Consultant, was also present at the meeting with AIP. Cummings said it was not an interview. He said Graves basically shared procedures on renovating, remodeling and general information.

Robinson stated he made a formal request to the Board of County Commissioners. He made a budget request of $25,000.00 to be appropriated to the JFA for fiscal year 2007-08. Robinson said Don Jones salary of $1500.00 a month would be paid out of that request.

Robinson mentioned he met with Excise Board Member Floyd Harden and Harden wants to know how much money the JFA needs.

David Cummings said he spoke with First Assistant District Attorney Will Clark and Clark said the JFA should prepare a budget to go before the Excise Board.

David Cummings asked Tammy Reese, Secretary to Board, to send Trustees via e-mail a copy of the Consulting Agreement ending June 30, 2008. Cummings said after the trustees review the details of the agreement and make any necessary changes the agreement may be approved at the next meeting.

Cummings said June 1, 2007, is considered to be Don Jones first day on the job with a compensation of $1,500.00 per month.

Bruce Robinson asked for comments from Don Jones, Jail Consultant.

Mr. Jones presented the trustees with a Mission Statement stating his goals and objectives. He spoke about the county jail development process and said the following four areas need to be answered before moving on: 1) Consultant/Architect selection 2) Jail Master Plan 3) Economic Feasibility Study 4) Facility Programming.

Jones said only after all of the above have been successfully answered should we move to the next phase. Jones listed several areas the phase would include.

Robinson said the next thing to be considered should be trying to narrow it down to three architect firms. He said he would like for Don Jones to be in on the process.

A sub committee to review architect firms was formed. Everette Van Hoesen, Carl Giddens, Darrel Grossardt and Robinson will serve on this committee, along with Jail Consultant Don Jones. Robinson said committee would meet Wednesday, June 13, 2007, 10 a.m. in David Cummings office.

Carl Giddens mentioned visiting jails potential architect firms have built.

Other topics discussed: National Institute of Corrections (NIC) Report, Jail Tour Evaluation-Architect interview questions, Jones helping Van Hoesen with upcoming budget, overcrowding in jail and possibly sending inmates to other counties, requirements made by State Health Department/State Fire Marshal, roofing and plumbing problems on current jail.

There being no further business, motion was made by Van Hoesen and seconded by Gene Smith to adjourn (3:40 p.m.).

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Approved this _____ day of __________, 2007.

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Bruce Robinson, Chairman

Attest:

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Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority

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