Kay County Justice Facilities Authority

Wednesday, April 11, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, April 11, 2007, in Courtroom C on the third floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on April 10, 2007, at the Courthouse front door, Commissioners Court, Courtroom C, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Vice Chairman Carl Giddens; Trustees-Dee Schieber, Everette Van Hoesen, Jim Stieber, Darrel Grossardt; Wes Young; Norris Frederick; Trust Attorney David Cummings; J. Brent Clark, Floyd Law Firm; Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald;  Sharon Rowen, Ponca City News; Tammy Reese, County Clerk/Secretary.  Anthony Street was absent.   (See sign-in sheet).


Motion was made by Van Hoesen and seconded by Grossardt approving minutes from regular meeting held on March 28, 2007.  Motion carried.


Discussion was made regarding engagement of a jail consultant.  David Cummings said he sent letters to potential candidates with an extended deadline date.


Chairman Robinson said he did not feel it to be appropriate to consider appointment of consultant until after the deadline date.


Grossardt asked for Reese, County Clerk/Secretary to JFA, to scan copies and email to trustees upon receiving proposals.  The County Clerk will be the repository for the letters received.


Grossardt mentioned he would like to visit and tour the jail in Shawnee.  The board agreed and decided to travel separately.  Schieber suggested they visit jails that are comparable to the size of Kay County.


Chairman Robinson said he had some comments to make about funding that he feels is detrimental to the trustees and to their work.  He said he did not appreciate comments made by Commissioners Wayne Leven and Dee Schieber during a recent county commissioners meeting.


Robinson was troubled with a comment made by Leven stating they were a “seven” member board, because Leven is clearly aware it is a nine member board.  Robinson said we need one hundred percent support from the commissioners; we need to be united with the commissioners and the sheriff. 


Robinson went on to say the trustees have no intentions in traveling all over the country and did not appreciate Schieber’s comments implying otherwise.


Schieber explained to the trustees it is the commissioner’s responsibility to oversee the money and mentioned the county’s shortfall on funding.


Robinson said to be careful on comments made because they reflect on the board and we all need to be united.


Frederick and Giddens also expressed their opinions on the situation and reiterated it reflected a negative impact that we don’t need.


Trustees discussed design features, likes and dislikes on Garfield and Osage County jails they recently visited.  They were impressed with the technology options available.


Trustees discussed the current status of present jail facility, how to establish revenue, and other possibilities of how the current jail could be utilized.


Attorney Brent Clark and Financial Advisor Paul Smith spoke to the board on funding.

Smith said one successful way to fund the jail would be through a County Sales Tax; the other option would be an Ad Valorem Tax.


If the JFA decided to go out for a sales tax it would have to be voted and approved by the county commissioners.


No action was taken on whether or not to build a new jail.


There being no other business, motion was made by Van Hoesen and seconded by Young to adjourn (3:40 p.m.).  Motion carried.



Approved this _____ day of __________, 2007.




                                                                              Bruce Robinson, Chairman






Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority