Kay County Justice Facilities Authority

Wednesday, March 28, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in regular session at 2:30 p.m., Wednesday, March 28, 2007, in Courtroom C on the third floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 27, 2007, at the Courthouse front door, Commissioners Court, Courtroom C, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Vice Chairman Carl Giddens; Trustees-Dee Schieber, Everette Van Hoesen, Jim Stieber, Darrel Grossardt; Wes Young;  Mark Gibson, District Attorney; Attorney David Cummings; Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald;  Sharon Rowen, Ponca City News; Tammy Reese, County Clerk/Secretary.  Norris Frederick and Anthony Street were absent.   (See sign-in sheet).


Motion was made by Young and seconded by Van Hoesen approving minutes from special meeting held on March 14, 2007.  Motion carried.


Chairman Robinson introduced jail consultant candidate, Rodney Bottoms, to the group in attendance.


Mr. Bottoms, from Arizona, spoke of his career experiences.  He served with the National Institute of Corrections Information Center for six years as Supervisor of Correction Specialists.  He was assigned as a member of the Technical Assistance Teams, which provided the planning of opening a new institution program for several counties throughout the United States.  Bottoms was the jail consultant during the building of the new jail facility in Shawnee, Oklahoma. 


Bottoms commented he feels he meets all requirements and expectations addressed by the JFA.


Robinson addressed Don Garrison, Oklahoma State Department of Heath.  Garrison explained it is not his intent to make counties build new jails.  Garrison stated, “That is not my purpose and it was not my purpose in the beginning and it never has been and I would like for the media to put that in the paper.”  However, Garrison added, it is my intent to have the jail upgraded and meet standards.  Garrison also said Kay County needs to continue to make progress and keep him informed of progress being made.  If progress is not made then he eventually would be forced to ask the Attorney General’s office to close the jail. 


If the jail was forced to close inmates would be transported to other jail facilities and it would cost Kay County an enormous amount of money to house inmates.

A Request for Qualifications (RFQ) letter was sent to various professionals.  District Attorney Mark Gibson asked for an explanation concerning this letter.  Attorney David Cummings said the letter was designed to search for contractors, engineers, architects and other professionals in this field.


Cummings said on March 21, 2007 he sent five RFQ letters with a deadline date of April 15, 2007.


The next topic of discussion was touring other county jail facilities, deciding which ones to tour and whether or not to take all JFA members. 


Gibson briefed the JFA members on the open meeting law and explained if a majority of the members tour other jail facilities together then we would need to post an agenda for a special meeting (open meeting) and the public and media could attend.  However, if four or less were to go we would not have to have a special meeting.


After much discussion the JFA members decided it would be the easiest solution to allow only four members to tour other jail facilities.


Sheriff Van Hoesen suggested touring the jail facility located on the fourth floor of the courthouse; Sheriff wanted the JFA members to take note of some design features he is interested in.  Gibson said we are months away from building a new jail or remodeling current jail and didn’t feel touring the old jail facility necessary at this time.


Discussion was made concerning funding for and expenses of the JFA.  Gibson told the members they should be reimbursed for travel expenses and consultant, but added this matter would need to go before and be authorized by the county commissioners.


The matter of current jail funding and possible sources, mechanisms and procedures for acquiring necessary funding for jail project was the next item discussed.  Gibson pointed out there are two parts to this item.  He then told the JFA members that David Cummings and Brent Clark were to take care of the procedures for acquiring necessary funding for a jail project.


Chairman Robinson said he would arrive at options of what direction to go and guide authority concerning formation of committees for the Kay County Jail Trust Authority.


Motion was made by Grossardt and seconded by Van Hoesen to adjourn (4:15 p.m.).  Motion carried.















Approved this _____ day of __________, 2007.












                                                                              Bruce Robinson, Chairman















Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority