Kay County Justice Facilities Authority
The Trustees of the Kay County Justice Facilities Authority
(JFA) met in regular session at ,
Chairman Bruce Robinson called the meeting to order. Those present were as follows: Vice Chairman Carl Giddens; Trustees-Dee
Schieber, Everette Van Hoesen, Jim Stieber, Darrel Grossardt; Wes Young; Mark Gibson, District Attorney; Attorney David
Cummings; Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk
Herald; Sharon Rowen, Ponca City News;
Tammy Reese, County Clerk/Secretary. Norris
Motion was made by Young and seconded by Van Hoesen
approving minutes from special meeting held on
Chairman Robinson introduced jail consultant candidate, Rodney Bottoms, to the group in attendance.
Mr. Bottoms, from
Bottoms commented he feels he meets all requirements and expectations addressed by the JFA.
Robinson addressed Don Garrison, Oklahoma State Department
of Heath. Garrison explained it is not
his intent to make counties build new jails.
Garrison stated, “That is not my purpose and it was not my purpose in
the beginning and it never has been and I would like for the media to put that
in the paper.” However, Garrison added,
it is my intent to have the jail upgraded and meet standards. Garrison also said
If the jail was forced to close inmates would be transported
to other jail facilities and it would cost
A Request for Qualifications (RFQ) letter was sent to various professionals. District Attorney Mark Gibson asked for an explanation concerning this letter. Attorney David Cummings said the letter was designed to search for contractors, engineers, architects and other professionals in this field.
Cummings said on
The next topic of discussion was touring other county jail facilities, deciding which ones to tour and whether or not to take all JFA members.
Gibson briefed the JFA members on the open meeting law and explained if a majority of the members tour other jail facilities together then we would need to post an agenda for a special meeting (open meeting) and the public and media could attend. However, if four or less were to go we would not have to have a special meeting.
After much discussion the JFA members decided it would be the easiest solution to allow only four members to tour other jail facilities.
Sheriff Van Hoesen suggested touring the jail facility located on the fourth floor of the courthouse; Sheriff wanted the JFA members to take note of some design features he is interested in. Gibson said we are months away from building a new jail or remodeling current jail and didn’t feel touring the old jail facility necessary at this time.
Discussion was made concerning funding for and expenses of the JFA. Gibson told the members they should be reimbursed for travel expenses and consultant, but added this matter would need to go before and be authorized by the county commissioners.
The matter of current jail funding and possible sources, mechanisms and procedures for acquiring necessary funding for jail project was the next item discussed. Gibson pointed out there are two parts to this item. He then told the JFA members that David Cummings and Brent Clark were to take care of the procedures for acquiring necessary funding for a jail project.
Chairman Robinson said he would arrive at options of what direction to go and guide authority concerning formation of committees for the Kay County Jail Trust Authority.
Motion was made by Grossardt and seconded by Van Hoesen to adjourn (). Motion carried.
Approved this _____ day of __________, 2007.
Bruce Robinson, Chairman
Secretary, Kay County Justice Facilities Authority