Kay County Justice Facilities Authority

Wednesday, March 14, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority (JFA) met in special session at 2:30 p.m., Wednesday, March 14, 2007, in Basement (Kitchen) of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 12, 2007, at the Courthouse front door, Commissioners Court, Basement (Kitchen) door, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Trustees-Dee Schieber, Everette Van Hoesen, Jim Stieber, Darrel Grossardt; Norris Frederick; Wes Young; First Assistant District Attorney  (ADA) Will Clark; Attorney David Cummings; Wayne White, Newkirk Herald;  Sharon Rowen, Ponca City News; Tammy Reese, County Clerk/Secretary.  Vice-Chairman Carl Giddens and Anthony Street were absent.   (See sign-in sheet).


Motion was made by Van Hoesen and seconded by Grossardt approving minutes from special meeting held on February 23, 2007, with one correction (Vice-Chairman Carl Giddens was tardy, not absent).  Motion carried.


Chairman Robinson read the Jail Consultant Job Description to the group and mentioned he had three candidates for the job.


David Cummings pointed out if JFA would like to solicit other applicants they could send the job description to them for review.


Robinson introduced candidate Donald W. Jones from Cushing.  Jones is currently under contract with Bryan County, Oklahoma needs feasibility study and needs assessment for a new county jail.  He is a part time consultant for the Osage County Sheriff’s Office and Jail in Pawhuska, Oklahoma for Sheriff Ty Koch.  He is a full time General Operations Manager and Commercial Construction Estimator, Sales and Marketing for Cushing Truss Manufacturing in Yale, Oklahoma.


Jones began by saying he is up-to-date with Kay County Jail problems and the situation and said this problem is nothing we can’t overcome.  Jones said he has opened and operated three new county jails, one included E-911 communications center, and has assisted with the design operations development and construction of at least five others.  He has studied approximately 600 new jail design plans and has physically toured over 70 new jails and 24 prison facilities.


Jones listed on his resume his goals and objectives are to provide counties with information and the expertise to effectively construct and operate a cost effective jail system.

Motion was made by Van Hoesen and seconded by Grossardt authorizing the distribution of a Request for Qualifications from jail architects, designers, building contractors and other professionals.  Motion carried.


The Sheriff’s expenditures, revenue and other budget related information was distributed to JFA for review.


Motion was made by Grossardt and seconded by Van Hoesen approving 2007 Calendar of regular meeting dates.  Motion carried.


Other topics discussed (new business):  Requesting Don Garrison, Oklahoma State Department of Health attending JFA meeting, visitation to other jail facilities, and a hand out from Sheriff Van Hoesen noting four other county jails bed sized facilities.


ADA Will Clark advised trustees to discuss matters at a later time by having items on agenda for discussion.


Chairman Robinson stated he would act on Attorney Will Clark’s advice.  Clark advised the group to adjourn and gave a descriptive definition of “new business” and said new business should be used similar to an emergency item.


Meeting adjourned at 4:10 p.m.






Approved this _____ day of __________, 2007.






                                                                              Bruce Robinson, Chairman







Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority