Kay County Justice Facilities Authority

Friday, February 16, 2007

Newkirk, Oklahoma



The Trustees of the Kay County Justice Facilities Authority met in special session at 1:30 p.m., Friday, February 16, 2007, in Court Room C on the third floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 14, 2007, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Bruce Robinson called the meeting to order.  Those present were as follows:  Vice-Chairman, Carl Giddens; Trustees-Dee Schieber, Everette Van Hoesen, Anthony Street, Jim Stieber, Darrel Grossardt; First Assistant District Attorney  (ADA) Will Clark; Attorneys – David Cummings, Wayne White, Newkirk Herald;  Sharon Rowen, Ponca City News; Tammy Reese, County Clerk/Secretary; Norris Frederick and Wes Young were absent (see sign-in sheet).


Motion was made by Everette Van Hoesen and seconded by Carl Giddens to approve the special meeting minutes of February 9, 2007, with the following correction to the minutes made by Dee Schieber (minutes read 16 doors were fixed by the commissioners– should have read working on fixing 16 doors).  Motion carried.


Motion was made by Schieber and seconded by Anthony Street to recess to tour the Kay County Jail and discuss history and status of jail facilities (1:35 p.m.).   Motion carried.


During the jail tour Van Hoesen took trustees and participants through the following areas of the jail:  Reception area, visitation booth, dispatcher room, female pod, booking area, kitchen, laundry room, and maximum pod.  Van Hoesen explained the problem areas and gave a detailed tour of the jail.


Jail Administrator Stephanie Ringgold noted that a kitchen supervisor has been hired and mentioned upon hiring Shirley Alberty the kitchen has met regulations.


After returning to Courtroom C and a lengthy visit of the jail, motion was made by Schieber and seconded by Grossardt to reconvene special meeting.  Motion carried.


Van Hoesen distributed the Average Daily Population Report for the month of February 2007, with a current count of 122, and a Daily Jail Report (carryover intake and discharge) explaining how long inmates have been housed.  He briefly explained how the court process operates.


ADA Will Clark gave his version on how the court process works.  Clark stated the county does not hold jury trials during the summer, it takes 6-7 months before presented in front of Judge, and 10 months before preliminary hearings, adding that would be moving quickly.


Van Hoesen presented the group with a handout on when the jail was built.  The groundbreaking was November 1983 and the finish date was July 1985 (21 years ago).  The construction time was 20 months at a cost of $3,133,072.00.  Noting after taking possession of the jail it soon became obvious that there were several serious problems.


No action was taken regarding soliciting resumes for a Jail Administrator.  Much discussion was made considering what to look for in a jail administrator and a few times the group swayed from the topic and ADA Clark reminded them to discuss jail administrator topic as listed on the agenda.


ADA Will Clark gave the trustees two suggestions concerning soliciting resumes for a Jail Administrator:  1) Define the job description for this person.  2) Take no action today.


Time and place of next meeting:  Friday, February 23, 2007, 1:30 p.m. in Courtroom C.


Motion was made by Schieber and seconded by Street to adjourn.  Meeting adjourned (4:10 p.m.).






Approved this _____ day of __________, 2007.





                                                                              Bruce Robinson, Chairman








Tammy Reese, County Clerk

County of Kay, State of Oklahoma

Secretary, Kay County Justice Facilities Authority