The Kay County Excise Board met in special session at 1:30 o’clock p.m. on Thursday, July 13, 2006 in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted on July 11, 2006 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma. 


Chairman Harden called the meeting to order.  Those present were as follows: J. C. Estes, Vice-Chairman;  Charles Abbott, Blackwell Journal Tribune; Wayne White, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, County Clerk/Secretary (see sign-in sheet).  Member Joe R. Cary was absent.


Motion was made by Estes and seconded by Harden to approve Application for Temporary Appropriations, City of Newkirk, fiscal year 2006-07, requested appropriation $1,327,671.21, Exhibit A.  Motion carried:  Estes, aye; Harden, aye.


Motion was made by Estes and seconded by Harden to approve the following Cash Fund Estimate of Needs and Request for Appropriation:  Treasurer’s Mortgage Certification Cash Fund-$1,015.00, Exhibit B; Highway Cash Fund, BIA, Dist#1-$414,085.01, Exhibit C.  Motion carried:  Estes, aye; Harden, aye.


J. C. Estes moved to continue the meeting in Courtroom A where a public hearing was being held to discuss jail issues.


Chairman Leven introduced Billy Wasson and Robert Aguirre, Consultants, who are contracted by the National Institute of Corrections.  The team presented a power point presentation and distributed a nine page assessment, in the community meeting, their observations of the jail and justice system.


In the Executive Summary of the assessment, their advice was to retro fit the current building until research shows that it is not cost effective to pursue that option any further.  The team could not give a final answer on whether or not the jail should be replaced or remodeled until further technical work is done.  They pointed out that the building should be examined structurally, electrically, and from a plumbing standpoint, stating that professionals in those particular fields should be called to look at building.  Items that need to be totally replaced in the jail to meet the needs of a modern jail:  The door control and door locking system should be replaced and in the process of doing that the control rooms should be consolidated to a single central control room; the windows to the exterior should all be replaced with corrections designed windows.


The consultant team suggested using video conferencing technology, not only would this technique be cost effective but it would offer considerable staff savings and courthouse security safety would be enhanced. 


The team sees ample space in and around the current jail/courthouse for expansion depending on the cities willingness to vacate the street adjacent to the jail and or relocate the parking on the North side of the building.


The team indicated that current management and operating philosophy of the jail is based on a belief that all inmates are dangerous and that staff should be fearful to enter the housing units unless they have immediate backup, especially a deputy.  The staff has turned over the inmate housing areas and allowed inmates to run.  The team said this is partially the fault of the small staffing but is also the fault of the management philosophy of the Sheriff’s office.  The team suggested using privileges for inmates such as, television, library, exercise yard, etc.  This would give inmates incentives and help with disciplinary problems.  If administered properly, an incentive program could provide a much happier and safer environment for both inmates and staff.


Preliminary Recommendations:  Form and operate a Criminal Justice Coordinating Council; Create an Information Systems Resource support to staff the Coordination Committee; Implement an early risk assessment of arrestees with information sharing to make detention, bond setting, and pre-trial release charging decisions; Develop a continuum of sanctions and services from incarceration to community supervision with various options at each stage on the continuum.  This recommendation includes the

need for a risk/needs assessment process for all supervised offenders (misdemeanors and felonies); Engage in a master planning process to plan for improvements to the jail.


The consultant team noted that the Pretrial Release Program that has recently been implemented is a good beginning of an alternative to the jail program.  Other options that the new criminal justice coordination council should consider are individual community service beyond the very minimal use that it has today.


In approximately two weeks the consultant team will mail to the County a full report that will describe the issues in more detail.



Motion was made by Estes and seconded by Harden to adjourn (3:45 p.m.).  Motion carried:  Estes, aye; Harden, aye.


















Approved this _____ day of _____________, 2006.




                                                                        FLOYD HARDEN, CHAIRMAN




                                                                        J.C. ESTES, VICE-CHAIRMAN




                                                                        JOE R. CARY, MEMBER