The Kay County Excise Board met in regular session at 10:00 o’clock a.m. on Tuesday, September 20, 2005 in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted on September 19, 2005 at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma. 


Chairman Cary called the meeting to order.  Those present were as follows:  Joe R. Cary, Chairman; Floyd S. Harden, Vice-Chairman; J.C. Estes, Member; Judy Barnes, Kay County Assessor; Pat Schieber, Kay County Treasurer; Tammy Reese, County Clerk/Secretary. 


Motion was made by Harden and seconded by Estes approving minutes from Regular Session Meeting held August 18, 2005 and Special Session Minutes August 24, 2005 as read.  Motion carried: Cary, aye; Harden, aye; Estes, aye.


District Attorney Mark Gibson discussed with the Excise Board who has the authority over the budget.  Mr. Gibson’s advice to the Excise Board is if the budget presented to them by the Commissioner’s is in revenue then the Excise Board shall approve it.  The Excise Board does not have the availability to change the budget.  Mr. Gibson is trying to get a formal opinion from the Attorney General.


Dona Brown (budget maker) from Yadon and Putnam was here to present the 2005-06 Estimated General Fund Budget to the Excise Board, (Exhibit A).


The Excise Board acknowledged the following Reimbursements to the General Fund Account:

Tort & Property Ins. G2300-70 - $3,928.90 (Exhibit B); Unappropriated Court G1500-10-$17,952.77, G1500-16-$318.64 (Exhibit C); Unappropriated Court G1500-10-$504.27 (Exhibit D); FEMA General Fund G5000-28 Safe Rooms-$2,977.50 (Exhibit E); Workers’ Comp G2300-73-$14,940.55 (Exhibit F); Unappropriated Court G1900-20-$425.00 (Exhibit G).  Motion carried:  Cary, aye; Harden, aye; Estes, aye.


The Excise Board acknowledged the following Transfer of Appropriations:  General Fund-$4,703.48 to Maintenance & Operations-$4,203.15/Travel-$500.33 (Exhibit H); Highway Cash Fund-$20,000.00 from Personal Services to Maintenance-$10,000.00/Capital Outlay-$10,000.00 (Exhibit I); Sheriff’s General Fund-$1,000.00 from Maintenance to Overtime (Exhibit J); Sheriff’s Jail Cash Fund-$2074.29 from Capital Outlay to Contract Services (Exhibit K); Sheriff’s Service Fee Cash Fund-$500.00 from Maintenance to Personal Services (Exhibit L).  Motion carried:  Cary, aye; Harden, aye; Estes, aye.


Motion was made by Cary and seconded by Estes to approve the following Cash Fund Estimate of Needs and Request for Appropriation:  Library Building Cash Fund, City of Newkirk-$100,000.00 (Exhibit M); Library Cash Fund, City of Newkirk-$462.54 (Exhibit N); Electric Extension Cash Fund, City of Newkirk-$53,563.00 (Exhibit O); Street & Alley Cash Fund, City of Newkirk-$1,811.75 (Exhibit P); Highway Cash Fund-$72,222.67, Autwine Bridge Project (Exhibit Q); Highway Cash Fund-$11,143.74, White Eagle Project (Exhibit R); Certification Cash Fund-$1360.00, Travel (Exhibit S); County Improvement Cash Fund-$630.00, Internet User Fee (Exhibit T); County Improvement Cash Fund-$17.24, Capital Outlay (Exhibit U); County Improvement Cash Fund-$315.00, Internet User Fee (Exhibit V); County Improvement Cash Fund-$1365.00, Internet User Fee (Exhibit W); Emergency Management Agency Cash Fund-$1762.70, Personal Services-$1612.70/Safe Room Reimbursement-$150.00 (Exhibit X); Lien Fee Cash Fund-$1217.50, Personal Services-$608.75/Capital Outlay-$608.75 (Exhibit Y); Public Building Authority Cash Fund-$1408.84, Maintenance (Exhibit Z); Public Building Authority-Health Cash Fund-$1873.25, Health Land Purchase (Exhibit AA); Preservation Fee Cash-$5150.00, Personal Services-$2500.00/Travel-$1400.00/Capital Outlay-$1250.00 (Exhibit AB); VI Reimbursement Cash Fund-$1962.56, Maintenance (Exhibit AC); Sheriff’s Jail Cash Fund-$34,977.08, Maintenance-$29,977.08/Contract Services-$5,000.00 (Exhibit AD); Sheriff’s Service Fee Cash Fund-$7,482.07, Personal Services-$4,000.00/Maintenance-$3,482.07 (Exhibit AE); Sheriff’s Jail Cash Fund-$12,203.25, Maintenance-$10,203.25/Contract Services-$2,000.00 (Exhibit AF); Sheriff’s Service Fee Cash Fund-150.00, Personal Services (Exhibit AG); Sheriff’s Commissary Cash Fund-$388.48, Capital Outlay (Exhibit AH).   Motion carried:  Cary, aye; Harden, aye; Estes, aye.


New Business [As per 1991 O.S. 25§311.A.9 – “‘New Business,’ as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.”]  Motion was made by Estes and seconded by Cary to approve Cash Fund Estimate of Needs and Request for Appropriation for the Highway Cash Fund in the amount of $534.58 to Dist#1-$334.58, Dist#2-$100.00, Dist#3-$100.00 (Exhibit AI).  Motion carried:  Cary, aye; Harden, aye; Estes, aye.


There being no other business, motion was made by Cary and seconded by Estes to adjourn.  Motion carried:  Cary, aye; Harden, aye; Estes, aye.









Approved this ____ day of __________, 2005.




                                                                        JOE R. CARY, CHAIRMAN




                                                                        FLOYD S. HARDEN, VICE-CHAIRMAN




                                                                        J. C. ESTES, MEMBER