The Kay County Equalization Board met in Special Session on Tuesday, May 23, 2006 at 9:45 a.m. in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted on May 19, 2006, at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

Chairman Cary called the meeting to order. Those present were as follows: Joe R. Cary, Chairman; Floyd Harden, Vice-Chairman; J. C. Estes, Member; Judy Barnes, Assessor; Tammy Reese, Secretary/Kay County Clerk.

Motion was made by Harden and seconded by Estes approving Special Session Minutes on May 3, 2006 and May 11, 2006. Motion carried: Cary, aye; Estes, aye; Harden, aye.

Motion was made by Harden and seconded by Estes to approve signing Formal Appeal Decisions from Kay County Board of Equalization on Mr. & Mrs. Frank Wilson and Mr. Don Dietrick. Motion carried: Cary, aye; Estes, aye; Harden, aye.

Motion was made by Estes and seconded by Harden granting request on the Five Year Manufacturing Exemption Application for tax year 2004 on increased valuation-personal property located at ConocoPhillips Ponca City Refinery Clean Fuels Gasoline Facility. Motion carried: Cary, aye; Estes, aye; Harden, aye.

Formal Appeal to the Kay County Board of Equalization hearings were heard as follows:

a) Ms. Judy Rupp, Tonkawa, appealing because she believes the assessed value was too high on her home and land. She presented a power point presentation showing the damages inside her home and outside surroundings. Damages mentioned and shown: Wiring (fabric covered wires); plumbing-clogged/leaky; termite damage in sheet rock, windows, floors; wood bore damage (according to OSU Extension Agent); layers of shingles; holes in fireplace chimney; Agents said coverage could not be purchased due to condition of roof, wiring, and plumbing. Outside damages: Fences falling down; tin and part of roof off sheds.

After much discussion concerning Ms. Rupp’s home and property the Board decided to lower the improved valuation of her home by $5,000.00, since the home was appraised by Assessor’s Office from outside the home only.

Motion was made by Harden and seconded by Estes to reduce the Improved Valuation of Ms. Rupp’s home $5,000.00; land value will remain the same. Motion carried: Cary, aye; Estes, aye; Harden, aye.

b) Mr. Harvey Hintergardt, Ponca City, appealing because he wants an adjustment made on his property for the following reason: Severe structural damages. Mr. Hintergardt presented pictures showing damages.

After hearing Mr. Hintergardt’s concerns about his property and realizing the error made on the square footage of the garage the Board lowered the total market value $3,400.00.

Motion was made by Estes and seconded by Harden to reduce the Total Market Value of Mr. Hintergardt’s property to $50,100.00, based on error found in square footage of garage. Motion carried: Cary, aye; Estes, aye; Harden, aye.

Motion was made by Estes and seconded by Harden to recess (11:20 a.m.) and reconvene at 1:30 p.m. Motion carried: Cary, aye; Estes, aye; Harden, aye.

1:30 p.m.

Motion was made by Harden and seconded by Estes to reconvene (1:35 p.m.). Motion carried: Cary, aye; Estes, aye; Harden, aye.

Formal Appeal to the Kay County Board of Equalization hearings continued:

c) Mr. & Mrs. Larry Depperschmidt, Ponca City, cancelled.

No action was taken.

d) Mr. S. Kirk Glasby, DuCharme, McMillen & Associates, Inc., (Consulting Firm) Austin, TX, representing Continental Carbon Company, Ponca City, OK, requesting plant to be reduced less than FY2005 assessed value. Mr. Glasby presented to the Board a Business Personal Property Rendition for Continental Carbon on Fixed Assets (excluding inventory).

Mr. Tim Mercer, Pritchard & Abbott, Inc. Valuation Consultants, Fort Worth, TX presented to the Board Appraisal Supporting Documents & Work Papers of Continental Carbon.

The Board, after hearing Mr. Glasby and Mr. Mercer, did not reach a decision. The Board will review and study documents in depth and reach a decision at a later time.

Motion was made by Harden and seconded by Estes to adjourn (3:25 p.m.). Motion carried: Cary, aye; Estes, aye; Harden, aye.

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Approved this_____day of___________________, 2006.

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JOE R. CARY, CHAIRMAN

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FLOYD HARDEN, VICE-CHAIRMAN

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J. C. ESTES, MEMBER

ATTEST:

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TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, COUNTY EQUALIZATION BOARD

(SEAL)

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