The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 16, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on July 13, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Shanks called the meeting to order. Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Emergency Management; Kristi Woolley, Oklahoma Juvenile Affairs; Donna Parker, Oklahoma Court Services; Carson Creed, Blackwell; John Wilson, Braman; Everett Brazil, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Godberson and seconded by Skidmore approving regular meeting minutes of July 2, 2018. Motion carried: Shanks, abstained; Godberson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving regular meeting minutes of July 9, 2018 with changes the DA Hermanson. Motion carried: Shanks, aye; Godberson, aye; Skidmore, abstained.
Motion was made by Shanks and seconded by Skidmore approving Oklahoma Juvenile Affair Claims for March 2018-$4,116.95, April 2018-$5,114.41 and May 2018-$2,078.16. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Report given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Parker told New Community Service Clients were 19, Regular Community Service Clients for the month-60, Sanction Community Service Hours Completed-248, Total Hours Completed-875.44 and Community Service Offender Completion-13. She told about the Completed Events at Camp McFadden, Habitat Restore, Pioneer Woman, Blackwell Animal Shelter, Friendship Feast, Newkirk Public Library, Wheatheart Nutrition, Ponca City Disc Golf, New Life Trails and My Favorite Things were the clients assisted with various types of duties. Ms. Parker said the Upcoming Events clients will be going to Habitat for Humanity, Pioneer Woman Museum, My Favorite Things, Lake Ponca, Blackwell Cemetery, Camp McFadden, Friendship Feast, Community Christian Church, Newkirk Library, Albright United Methodist Church Breakfast, Wheatheart Nutrition and Ponca City Disc Golf where clients will assist with cleaning, mowing, serving food and other maintenance.
Motion was made by Skidmore and seconded by Godberson approving Application for Financial Assistance and Affidavit of Financial Inability to Pay. Skidmore said he checked into the situation and was told there was a need. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson Tabling quotes to purchase polling booths, and storage and delivery of booths for elections (waiting on a third quote). Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore Tabling Cooperative Agreement USDA-APHIS Wildlife Services and BOCC. DA Hermanson said he had a problem with the language on Item 2 stating “The Cooperator shall provide funds as outlined in the supplement to this cooperative agreement.” Chairman Shanks said he would contact the department for explanation. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Bid#2018-26-Office Supplies (accepted bid in special meeting on 6-21-18): Clerk Reese said she was recommending rejecting the bid received from Staples because of a $50 minimum and any order under $50 would have an additional fee; she said that was not in their bid when bid was sent in. Chairman Shanks said Staples never sent in the Affidavit of Business Relationship or the Non-Collusion Certificate.
Motion was made by Skidmore and seconded by Shanks rejecting bid received by Staples on six-month Bid#2018-26-Office Supplies (accepted bid in special meeting on 6-21-18) for reasons mentioned in above paragraph. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving County Treasurer’s Summary of Collections June 2018 Monthly Report and Fiscal Year End Reports and Resolutions. Treasurer Kennedy explained the reports. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
DA Hermanson and Commissioner Skidmore stepped out of the meeting; both returned to the BOCC meeting.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner
Godberson said crews were blading, hauling materials, mowing ditches and spraying weeds district wide.
Commissioner Shanks noted crews were mowing and stated crews had started a ditch on Coleman Rd. but due to rain crews would now be working in the shop and working on tires. He said when able they would finish rocking Coleman Rd. and would rock two miles on Waverly from Hubbard to Tower Rd.
Commissioner Skidmore said his crews have been weed eating, spraying and mowing right-of-way and bridges. He stated crews have ripped shale at Smethers Pit, worked on road signs, picked up trash, patched black top, graded roads, hauled sand and shale, hauled off free rock and shale from an oil service pad that was given to the county. Skidmore noted Blue Sky Construction has begun putting the building up at the new location.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for June 2018: Assessor; Health Department; Election Board; County Clerk. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving the following Resolutions to Deposit Funds: Res#18, 19-24, Open Dump Reward-$30.49, June 2018 Monthly Fees for reward. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
made by Godberson and seconded by Skidmore approving the following Transfer of
Appropriations: Lease Purchase
Dist#3-$1,814.15 to Lease Purchase Dist#1.
Motion carried: Shanks, aye; Godberson,
aye; Skidmore, aye.
New Business [As per 1991 O.S. 25 § 311.A.9 - ‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] None.
DA Hermanson left the meeting to attend court (9:49 a.m.).
Motion was made by Skidmore and seconded by Godberson approving Maintenance & Operation Claims and Blanket Purchase Orders. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
General 2431, Card Service Center, 258.67, Expenses; 2432, Texas County Juv. Det. Center, 1476.00, Juvenile Detention; 2433, Wells Plumbing, 352.42, Repairs; 2434, Elite Advertising, 762.55, Promotional Products; 2435, Triumph Systems, 3539.34, Gear; 2436, Wilkins Okla. Truck Supply, 1402.44, Parts; 2437, Lowes Companies Inc., 236.55, Tool Box; 2438, Watchguard Video, 360.00, Microphone; 2439, Kay County Election Board, 685.00, Rental; 2440, Good Ole Boys Guns & Ammo, 436.47, Ammunition; 2441, Oklahoma State University, 95.00, Soil Sampler; 2442, Streichers, 1574.99, Supplies; 2443, American Telephone Inc, 350.00, Headset; 2444, Southwest Business Products, 828.00, Supplies; Health 451, R.K. Black Inc, 125.00, Cleaning; 452, Language Line Services, 197.18, Translastion; 453, City of Blackwell, 603.49, Utility Bill; 454, Bell, Leann, 204.45, Travel; 455, The Meadows Center For Opportunity, 180.00, Shredding; Highway 1945, Kay Electric Cooperative, 304.00, Billing; 1946, Duncan Diesel Repair, 739.50, Repairs; 1947, Quality Water Service, 21.10, Water; 1948, American Telephone, 298.00, Repairs; 1949, Davis Sanitation, 55.00, Dumpster ; 1950, Northern Tool & Equipment, 861.48, Motor; 1951, Take Ten Tire, 1692.00, Tires; SH Svc Fee 444, Harrell Automotive & Recovery, 65.00, Maintenance; 445, Lowes Companies Inc., 378.96, Supplies
FY 2018/2019 PURCHASE ORDERS:
General 13, R.K. Black Inc, 49.24, Maintenance; 14, Co. Assessors Assn Of Okla, 300.00, Registration; 15, Corbett Funeral Home & Cremation, 500.00, Burial Assistance; 16, Standley Systems Inc, 526.00, Maintenance; 17, Safelite Auto Glass, 74.94, ; 18, Reyes, Valerie Brooke, 35.93, ; 19, CT News, Newkirk Herald Journal, 28.00, ; 20, Tonkawa News, 30.00; Health 1, Moore Medical Corp., 102.71, Alcohol; 2, Blackwell Journal Tribune, 42.00, Subscription; 3, Parker Pest Control, 178.00, Pest Control; 4, ANCO Services, 2085.00, Janitorial ; 5, Ponca City News, 96.00, Subscription; Highway 10, Birch Communications, 102.12, Telephone; 11, Kellpro Computer, 1823.80, Software; 12, G & B Auto Service Inc, 363.48, Tire; 13, Encounter Wireless Service, 41.00, Billing; 14, Ponca City News, 100.00, Subscription; 15, Helena Chemical Co, 678.75, Chemicals; 16, Helena Chemical Co, 721.25, Chemicals; 17, Southwest Business Products, 13.82, Supplies; 18, Caterpillar Financial Services Corp, 3846.88,
Lease payment; 19, RCB Bank, 3096.08, Lease payment; 20, SNB NA, 4113.38, Lease payment; 21, SNB NA, 857.19, Lease payment; 22, Welch State Bank, 2136.55, Lease payment; Resale 3, Ponca City News, 224.00, Publication
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Godberson
to adjourn, 10:00 a.m. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Approved this 23rd day of July, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,
BOARD OF COUNTY COMMISSIONERS