The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in special session at 10:00 o’clock a.m. on Thursday, June 21, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on June 18, 2018, at 1:40 p.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Jack Godberson, Member; Shawna Taylor, Assistant District Attorney (ADA); Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Jamie Nichols, Decorative Dimensions; Carson Creed, Blackwell; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet). Absent: Paul Skidmore, Member;
Establishing the official newspaper for the county: Clerk Reese said she found out that the newspapers only equally divide the revenue for publishing the BOCC minutes and said they do not divide the revenue received by the county on other publications. Therefore, Reese suggested taking turns designating the “official” newspaper for Kay County like it has been done in the past. She said the “official” newspaper for Kay County will be Tonkawa for FY 2019 and that Resolution would be on Monday, June 25, 2018 BOCC Agenda for approval. No action was taken.
Motion was made by Shanks and seconded by Godberson approving and acknowledging the County Treasurer’s Summary of Collections May 2018 Monthly Report. Motion carried: Shanks, aye; Godberson, aye.
Motion was made by Godberson and seconded by Shanks approving the following Juvenile Detention Center Contracts for FY 2019 between BOCC, and: Sequoyah Enterprises, Inc., $22.52 a day per child. Motion carried: Shanks, aye; Godberson, aye.
Opening of Bid#2018-29 Carpet & Blinds Courtrooms A & B (bid opening was scheduled to be opened on Monday, June 18 at 10:00, but was not listed on the agenda): Anderson Flooring-Bid was disqualified because they did not attend the mandatory pre-bid meeting held on Monday, June 11, 2018 at 1:00 p.m.; Decorative Dimensions-$31,156.00 carpet replacement/$5,440.00 blinds replacement – no moving of furniture figured in these amounts. Commissioner Shanks agreed. It was mentioned they would do one courtroom at a time so both courtrooms are not under construction at the same time.
Motion was made by Shanks and seconded by Godberson approving and awarding Bid#2018-29 Carpet & Blinds Courtrooms A & B to Decorative Dimensions-$31,156.00 carpet replacement/$5,440.00 blinds replacement to be paid out of General Government Maintenance & Operation. Motion carried: Shanks, aye; Godberson, aye.
Mr. Nichols asked BOCC questions regarding payment, labor, onsite work, abatement crews hours 7 a.m.-5:30 p.m., handling disposal, ordering products and time frame it arrives, preparing services, dust control, putting of temporary treatments in both courtrooms and said the start date would be July 1, 2018.
Purchasing polling booths, storage and delivery of booths: Election Board Secretary Cheryl Howard said she contacted several other storage/delivery companies including Dempewolf, recommended by Commissioner Skidmore, told costs and explained what each company or individual handled, some would not deliver. She said she still felt the best storage for the money would be with Greg Storage. Howard said she is recommending ordering 16 new polling booths for a cost of $869 each ($25 discount on each); she told the company sent her a polling booth to use for this election to see firsthand if she liked the booth (4-people booth) and asked the BOCC to go look at the booth in the courthouse basement. She asked if she could go ahead and place the order for the single source item to purchase 16 polling booths; Shanks told her to wait until after July 1st and said to put it back on the July 9th agenda for further discussion with all commissioners. No action was taken.
Motion was made by Shanks and seconded by Godberson approving and awarding Six-month bids for commonly used items as follows (opened in BOCC meeting 6-4-18) on Bid#2018-26-Office Supplies to Merrifield Offices, Southwest Business and Staples; Bid#2018-27-Janitorial Supplies to Farha Wholesale, J&P Supply, Inc., Staples and SW Plus. Motion carried: Shanks, aye; Godberson, aye.
NOTE: THESE BIDS ARE LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS. THE LOWEST OR BEST BIDDER IS SELECTED PER LINE ITEM, FOR THAT REASON, MORE THAN ONE VENDOR WILL BE AWARED TO Bid#2018-26-Office Supplies and Bid#2018-27-Janitorial Supplies. If selected vendor was not the lowest line item bidder it is because of quality, quantity per case variances, time frame in which it is delivered and delivery services.
There being no other business, motion was made by Shanks and seconded by Godberson
to adjourn, 10:46 a.m. Motion carried: Shanks, aye; Godberson, aye.
Approved this 25th day of June, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,
BOARD OF COUNTY COMMISSIONERS