The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 11, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 8, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Dennis Bonewell, Emergency Management Director; John Wilson, Braman; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).    Absent:  Jack Godberson, Member.

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of

June 4, 2018 (with removal of a paragraph that was left on from meeting minutes of May 29, 2018).  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Juvenile Detention Center Contracts for FY 2019 between Kay County, and:  Texas County Juvenile Detention Center, $41 per child per day; CommunityWorks, LLC (Cleveland County Regional Juvenile Detention Center), $35 per child per day; CommunityWorks, LLC (Pottawatomie County Juvenile Detention Center), $35 per child per day; Comanche County Regional Juvenile Detention Center, $40 per child per day.  DA Hermanson approved as to form.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office:  Nathan Hillis.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Contract for Supervision of Community Service between Board of County Commissioners and Northern Oklahoma Court Services, LLC effective July 1, 2018 thru June 30, 2019:  DA Hermanson said Donna Parker contacted him regarding taking over the Community Service Contract.  The question was whether or not she was taking over this same contract or starting a new program of her own.  Ms. Parker was not in attendance for questions.

 

Motion was made by Shanks and seconded by Skidmore Tabling Contract for Supervision of Community Service between Board of County Commissioners and Northern Oklahoma Court Services, LLC effective July 1, 2018 thru June 30, 2019 to gather more information from Ms. Parker.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Contracts between Kay County Health Department for Fiscal year 2018/2019 and:  Blackwell Public Schools; Anco Services, Inc; Corey Inmon, dba Turf Surfers; Newkirk Family Health Center; Blackwell Regional Hospital.    Motion carried:  Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Shanks told his crews were blading, mowing and noted the roadway to Bridge 50 was completed and will begin putting up fences for completion of the project.

 

Commissioner Skidmore said his crews have been spraying ditches for thistles and mowing, ripping shale at Redding and Smether’s pits, hauling dirt stored on Hubbard Rd. to roads, picking up trash, working on a bridge at 76th and Indian, grading roads, laying and packing shale.  He noted on a couple of rain days crews continued working on tearing down the shop.

 

Motion was made by Shanks and seconded by Skidmore approving to renew lease under a Lease Purchase Agreement Contract for property known as (4) 2017 John Deere 672A Motor Graders for period commencing on July 2, 2018 and terminating on June 30, 2019.     Motion carried:  Shanks, aye; Skidmore, aye.

Motion was made by Skidmore and seconded by Shanks rescinding to renew lease under a Lease Purchase Agreement Contract for property known as (4) 2017 John Deere 672A Motor Graders for period commencing on July 2, 2018 and terminating on June 30, 2019 due to uncertainties.     Motion carried:  Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore Tabling renewing lease under a Lease Purchase Agreement Contract for property known as (4) 2017 John Deere 672A Motor Graders for period commencing on July 2, 2018 and terminating on June 30, 2019 to gather more information.     Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving Lease Agreement #363042 and invoice for John Deere 6155R Tractor purchased by Distsrict#3 through the Equipment Revolving Fund.   Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports for May 2018:  Treasurer; County Clerk; Assessor; Election Board.        Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installations:  KPowerNet, LLC-SE4/SE4 S13 T27N R2E ending SE4/NE4 S23 T27N R2E, N3340, Dist#1.  Commissioner Shanks stated KPowerNet was waiving the fees for this project since it is for a public service; Shanks said he made sure the school/county was not being charged.   Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Resolutions on Declaration of Surplus:  Res#17, 18-164, Treasurer, Three HP Printers-transferred to DA.   Motion carried:  Shanks, aye; Skidmore, aye.

 

DA Hermanson left the meeting to attend court. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$329,132.83, D#1-$142,164.42; D#2-$96,255.91; D#3-$90,712.50; Highway-CBRIF-$21,228.54; Mortgage Certification Fee-$645.00; Resale Property-$30,482.91; Drug Court-$5,540.00; County Clerk Lien Fee-$2,901.00; Public Building Authority (PBA)-$1,447.11-PBA Mtce-$1,408.84; PBA Tonkawa Schools-$5.80; PBA Pioneer Technology Center-$5.48; PBA Ponca City Schools-$15.72; PBA KCD#3-$11.27; Clerk Records Management (Preservation Fee)-$4,675.00; Assessor Revolving Fee (VI Reimbursement)-$1,034.03; Jail Sales Tax (County Sales Tax)-$323,850.25; Home Finance Authority-$1.87; Sheriff Service Fee-$23,762.15; Use Tax-$29,770.92.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations:  Sheriff Personal Service-$539.54 to Sheriff Maintenance & Operation; Sheriff Service Fee Courthouse Security Capital Outlay-$6,000.00 to Sheriff Service Fee Capital Outlay; Treasurer-General, Travel-$599.05, Part-Time-$152.02, Maintenance-$236.42(total: $987.48) to Personal Services; Sheriff-General Travel-$2676.40 to Maintenance & Operations; Sheriff-General Travel-9986.90 to Maintenance & Operations.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25 § 311.A.9 - ‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]   None.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Shanks, aye; Skidmore, aye.   

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Assr Rev Fee 30, Merrifield Office Supply, 130.65, Supplies; Drug Court 107, Redwood Reditest Screening Devices, 1547.60, Supplies; 108, Call2 Test, 168.30, Scheduling; 109, Bridgeway Inc., 325.00,

Training; 110, Staples, 163.90, Supplies; 111, Roquemore Court Services LLC, 802.64, Travel; 112, Roquemore Court Services LLC, 1649.70, Training conference; 113, Roquemore Court Services LLC, 7000.00, Coordinator Fees;  General 2213, AT&T U Verse, 75.93, Internet; 2214, OSU/CLGT, 125.00, Registration; 2215, Valero Short Stops, 242.07, Fuel; 2216, City of Newkirk, 4350.19, Utility Bill; 2217, Kay County Election Board, 69.56, Mileage; 2218, Cline, Holly L., 211.73, Travel; 2219, Safelite Auto Glass, 74.94, Repairs; 2220, Take Ten Tire, 711.32, Repairs; 2221, Fuelman, 1320.32, Fuel; 2222, Transunion Risk, 70.60, Software; 2223, COPS Products LLC, 1520.00, Vests; 2224, DASH Medical Gloves, 304.50, Gloves; 2225, Armored Republic LLC, 28.00, Patches; 2226, Galls, 24.60, Name plates; 2227, COPS Products LLC, 135.98, Uniform Pants; 2228, ABT Solultions LLC, 15.00, Parts; 2229, Texas County Juv. Det. Center, 1517.00, Juvenile Detention; 2230, OK Juvenile Justice SVCS, 960.00, Juvenile Detention; 2231, Tulsa Co. Juvenile Bureau, 341.25, Juvenile Detention; 2232, Medlock, Brenda, 551.44, Travel;  Health 410, June Fetters, 150.40, Travel; 411, Mollet, Michelle, 149.46, Travel; 412, Wehunt, Amy, 18.23, Travel; 413, Bell, Leann, 204.45, Travel; 414, Beaston, Amanda, 13.16, Travel; 415, B & C Business Products, 236.70, Folders; 416, Turf Surfers, 765.00, Lawn Care; 417, Farha Wholesale Co., 211.57, Supplies; 418, Walmart Community BRC, 70.58, Supplies; 419, R.K. Black Inc, 48.99, Maintenance; 420, McDonald Electric, 240.00, Repairs;  Highway 1731, Two Rivers Coop, 412.50, Chemicals; 1732, Combs Signs & Rustics, 170.00, Lettering; 1733, ACG Materials, 6230.25, Rock;

1734, Hats Auto Supply, 195.41, Parts; 1735, Cross Oil, 3639.21, Fuel; 1736, Valk Manufacturing Company, 2152.50, Blades; 1737, Birch Communications, 102.94, Telephone; 1738, Pioneer Fire And Safety, 404.00, Service; 1739, Cintas Corporation, 66.23, Supplies; 1740, Cummins Equipment Co., 877.63, Seat Covers; 1741, Yellowhouse Machinery Co, 366.99, Parts; 1742, Rolling Prairie, 440.20, Parts; 1743, Rural Water District #3, 73.14, Water; 1744, P & K Equipment Inc, 14000.00, Mower; 1745, OK Dept. of Transportation, 4095.40, Lease Purchase Payment; 1746, MHC Kenworth, 610.53, Repairs; 1747, PC Concrete, 435.00, Concrete; 1748, Railroad Yard, 8235.00, Tank; 1749, Kelle Oil Company, 73.00, Repairs; 1750, Evans & Associates, 25737.95, Asphalt; 1751, Cintas Corporation, 77.39, First Aid; 1752, Cintas Corporation Loc, 836.07, uniform; 1753, Sober Brothers, 5999.34, Rock; 1754, AT&T, 276.67, Telephone Service; 1755, Quality Water Service, 29.30, Water; 1756, OK Natural Gas, 112.99, Billing; 1757, ACG Materials, 1587.41, Rock; 1758, Blackwell Auto Supply, 76.41, Supplies; 1759,

Kelle Oil Company, 33.50, Repairs; 1760, P & K Equipment, 28.86, Parts; 1761, Tonkawa News, 20.25, Ad; 1762, Smethers Shale Pit, Mabel Smethers, 275.00, Shale; 1763, P & K Equipment, 1453.10, Parts; 1764, Warren Cat, 987.80, Blades; 1765, P & K Equipment, 85.38, Supplies; 1766, Deere Credit Inc, 1381.36, Lease Purchase Payment;  SH Svc Fee 416, Armored Republic LLC, 680.50, Gear; 417, LiveView GPS Inc, 119.85, Subscription; 418, McDonald Computer Services LLC, 294.95, Maintenance; 419, Fuelman, 1430.13, Fuel; 420, Farha Wholesale Co., 404.54, Supplies; 421, Security Transport Services,

1265.56, Transports

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Shanks and seconded by Skidmore approving and awarding the lowest/best bidder on the six-month bids for commonly used items (opened in BOCC meeting on 6-4-18) as follows: 

NOTE:  EACH SIX-MONTH BID IS LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS PER BID NUMBER.  THE LOWEST BIDDER (unless noted) IS SELECTED PER LINE ITEM, FOR THAT REASON, MORE THAN ONE VENDOR WILL BE AWARDED TO EACH BID NUMBER.  Bid#2018-20-Asphalt - Asphalt Producers, Inc., Daniel Ready Mix, Evans & Assoc. Const. Co. Inc., Logan County Asphalt Co., McConnell & Assoc., T&C Asphalt Materials, Tulsa Asphalt LLC, Vance Brothers, Inc. (one of the vendors was selected, not by lowest bid, but for quality, proximity and pickup time); Bid#2018-21-Bridge Materials- K&O Const & Supply, The Railroad Yard Inc., Sunbelt Equipment & Supply; Bid#2018-22-Grader Blades – C. L. Boyd Co., Dub Ross Co. Inc., Valk Manufacturing Co.;  Bid#2018-23-Concrete – American Concrete, P. C. Concrete Co. Inc. (on the flowable fill both vendors were selected in case charged extra for 15 mile radius); Bid#2018-24-Road Rock – ACG Materials, APAC-Central, Inc., Burbank Materials LLP,  Diemer Construction Co. LLC, Dolese Bros. Co., Evans & Assoc. Const. Co. Inc., Quapaw, Sober Brothers Inc., Stewart Stone; Bid#2018-25-Culvert Pipe – Core & Main LP, DP Supply Co., Dub Ross Co. Inc., The Railroad Yard Inc., Sunbelt Equipment & Supply (due to gauge size for culverts more than one vendor was selected).  Motion carried:  Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore Tabling the six-month bids for commonly used items (opened in BOCC meeting on 6-4-18) as follows:  Bid#2018-26-Office Supplies, Bid#2018-27-Janitorial Supplies for further review.  Motion carried:  Shanks, aye; Skidmore, aye.

 

There being no other business, motion was made by Shanks and seconded by Skidmore

to adjourn, 10:47 a.m.  Motion carried:  Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

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Approved this 18th day of June, 2018.

 

 

 

 

 

                                                                   _________________________________

                       JASON SHANKS, CHAIRMAN

                                   

                                                                    _________________________________

                       JACK GODBERSON, MEMBER

              

                      _________________________________

           PAUL SKIDMORE, MEMBER

 

 

 

 

 

 

ATTEST:

 

_______________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,

BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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