The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, May 29, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 25, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Paul Skidmore, Member; Jack Godberson, Member Brian Hermanson, District Attorney (DA); Dennis Bonewell, Emergency Management Director; Carson Creed, Blackwell; John Wilson, Braman; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Skidmore and seconded by Shanks approving regular meeting minutes of
May 21, 2018. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office: Heartland Real Estate & Auction. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Godberson told his crews have been blading and hauling material to roads district wide, mowing ditches on asphalt roads, crack sealing Pecan and 106th Roads and spraying road sides.
Commissioner Shanks said his crews are hauling off extra chips, blading and hauling rock. He told two trucks are in the shop getting repaired and stated the chip and seal job is done. Shanks also said that Sober Brothers is hauling dirt from the school to the bridge.
Commissioner Skidmore said his crews have been hauling sand and shale, pulling ditches and grading roads and spraying ditches for thistles and mowing. He said crews have been hauling dirt and shale to “P” Street Bridge, 140th and Chrysler to raise the road. Skidmore said “P” Street Bridge south of Hubbard was opened up usable on Friday. He told crews graded and mowed cemetery roads.
Bid#2018-28 Cab Tractor, Dist#3 (opened in BOCC meeting on 5-21-18):
Commissioner Skidmore said after reviewing the bid he decided to award the bid to P & K Equipment and selected the 2017 John Deere 6155R Cab Tractor in the amount of $115,549.00; he told by selecting this tractor he had more original warranty, a two year/1000 hour extended warranty for $3,199.00 (included in bid total), wheel weights and front weights. Skidmore said this tractor was used at Remington Park and did not have a lot of use other than the tractor just set and idled.
Motion was made by Skidmore and seconded by Shanks approving and awarding Bid#2018-28 Cab Tractor, Dist#3 (opened in BOCC meeting on 5-21-18) to P & K Equipment, Inc. for a 2017 John Deere 6155R Cab Tractor in the amount of $115,549.00. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Commissioner Skidmore presented a Purchase Contract (regarding Bid#2018-28 Cab Tractor) to be approved and signed by the BOCC. Clerk Reese asked if the contract was part of the bid packet. Skidmore and Shanks said purchasing a piece of equipment was approved through the County Road Machinery and Equipment Revolving Fund at an earlier date. Reese said the “Purchase Contract” was not on the agenda for approval. Skidmore said he needed this signed today in order to make the purchase otherwise the time frame would not allow him to purchase. DA Hermanson said since the approval to purchase equipment was made at an earlier date and basically all that was being approved today was the detail Make/Model, Vendor/Amount he gave permission for Skidmore to get signed and approved. DA Hermanson told Skidmore it would be better in the future to make sure all items are on the Agenda. The Purchase Contract was signed and approved.
Rebid Carpet & Blinds for Courtrooms A & B: Commissioner Shanks said after the bids were declined Pinnacle came and did an inspection and found non-fileable evidence of asbestos in Courtroom A and considered Courtroom B to be okay. Dennis Bonewell said a thorough check was needed to make sure we were in standard.
Motion was made by Shanks and seconded by Skidmore approving to rebid Carpet & Blinds for Courtrooms A & B. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving on the following Public Service/Pipeline Crossing Line Installations: Kay Electric Cooperative-SE4/SE4 S23 T25N R2W ending SE4/SE4 S14 T25N R2W, S. 76th Str., Dist#3. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving the following Resolutions on Declaration of Surplus: Res#17, 18-162, Court Clerk, Magtek Credit Card Reader, transfer to AOC. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Godberson and seconded by Skidmore approving the following Transfer of Appropriations: Drug Court Contract Services-$1,000.00 to Travel. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] None.
Motion was made by Godberson and seconded by Skidmore approving Payroll Verifications for May 2018, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Assr Rev Fee 25, Locke Auto Parts, 167.46, Repairs; Drug Court 105, Southwest Business Products, 66.55, Supplies; 106, Dannys BBQ Headquarters, 80.00, Supplies; ETR 1, Dolese Bros. Co, 30072.31, Chip & Seal; General 2174, R.K. Black Inc, 221.00, Copier maintenance; 2175, Touchtone Communications, 34.03, Phone; 2176, Quality Water Service, 95.20, Water; 2177, Ultimate Pest Management LLC, 52.00, Pest Control; 2178, Rogers Oil Co., 138.15, Fuel; 2179, Card Service Center, 118.26, Out Of County Expense; 2180, Touchtone Communications, 40.18, Phone; 2181, Ultimate Pest Management LLC, 52.00, Pest Control; 2182, OK Natural Gas, 138.48, Billing; 2183, AT&T, 1410.33, Phone; 2184, AMC Urgent Care PlusLLC, 50.00, Testing; 2185, Trane Us Inc, 3571.91, Repairs; 2186, C Johnstone LLC, 240.00, Fabrication; 2187, AT&T Mobility, 518.20, Internet; 2188, Birch Communications, 420.12, Telephone; 2189, Fuelman, 1409.42, Fuel; 2190, Pioneer Technology Center, 80.00, Training; 2191, Smethers, Sean, 300.00, Tech Service; 2192, Pioneer Fire And Safety, 195.00, Fire extinguisher; 2193, Southwest Business Products, 27.50, Stamp; 2194, Craig Co. Detention Center, 750.00, Juvenile Detention; 2195, Pinnacle Environmental Solutions & Consulting, 400.00, Testing; 2196, Secretary of State, 20.00, Renewal; 2197, G & B Auto Service Inc, 15.00, Repairs; 2198, Kay County Election Board, 166.00, Election expenses; 2199, Quality Water Service, 66.60, Water; Health 402, Sigrid Krause, 90.24, Travel; 403, Ponca City Utility Authority, 1170.93, Utility Bill; 404, AT&T Mobility, 177.00, Phone; 405, R.K. Black Inc, 1404.00, Maintenance; Highway 1694, Pioneer Technology Center, 40.00, Safety course; 1695, Ponca City Utility Authority, 529.21, Utility Bill; 1696, Circuit Engineering District #8, 177.00, Signs; 1697, Mike Redding, 490.00, Shale; 1698, Centerpoint Energy, 81.77, Billing; 1699, Dish Network, 50.02, Satellite service; 1700, Cintas Corporation Loc, 1095.59, Uniform Service; 1701, Pioneer Technology Center, 40.00, Training; 1702, Circuit Engineering District #8, 74.00, Signs; 1703, Standley Systems Inc, 33.00, Maintenance; 1704, Dish, 23.60, Satellite service; 1705, Encounter Wireless Service, 68.00, Internet; 1706, Oklahoma Tax Commission, 31.50, Tag; 1707, Highway 60 Tire & Service Inc, 286.99,
Repairs; 1708, Blackwell Journal Tribune, 28.00, Ad; 1709, Shepherd Oil Co., 4945.91, Fuel; ML Fee 18, Quality Water Service, 68.60, Water; 19, Top Secret Document Destruction Svcs, 42.00, Shredding; 20, Southwest Business Products, 249.30, Supplies; PBA 46, USDA-RDDCFO, 1559.00, Payment ; 47, Ultimate Pest Management LLC, 44.00, Pest Control; 48, Ultimate Pest Management LLC, 44.00, Pest Control; 49, Ultimate Pest Management LLC, 155.00, Lawn Care; Resale 112, Tonkawa News, 216.75, Publication; SH Svc Fee 402, Walmart Community BRC, 376.15, Supplies; 403, Quality Water Service, 137.95, Water; 404, Staples, 275.98, Supplies; 405, Klinger Collision Center, 1108.00, Repairs; 406, Walmart Community BRC, 419.98, Monitors; 407, Mobile Radio Service Inc, 192.16, Microphones; 408, Briggs Hardware, 23.25, Supplies; 409, Briggs Hardware, 64.26, Supplies; 410, Ramirez, Victoria, 72.00, Juvenile Transports
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Skidmore
to adjourn, 10:05 a.m. Motion carried: Shanks, aye; Godberson; Skidmore, aye.
Approved this 4th day of June, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,
BOARD OF COUNTY COMMISSIONERS