The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 21, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on May 18, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; Donna Parker, Oklahoma Court Services; James Burnett, Kay Electric; Monty Taylor, P & K Equipment; Carson Creed, Blackwell; John Wilson, Braman; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet). Absent: Jack Godberson, Member
Chairman Jason Shanks led the Flag Salute.
Motion was made by Skidmore and seconded by Shanks approving regular meeting minutes of
May 14, 2018. Motion carried: Shanks, aye; Skidmore, aye.
Report given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Parker gave the total monthly completed hours for April 2018 as follows: New Community Service Clients-16, Regular Community Service Clients-68, Sanction Community Service Hours-320, Total Hours Completed-967 and Community Service Offender Completions-12. She mentioned completed events where clients clean, pick up trash, feed and assist with animals, work in flower beds, serve food, cut and haul off brush and trash were done the following places: Newkirk Main Street City Wide Cleanup, Camp McFadden, Lake Ponca, First Christian Church, Humane Society, Blackwell Museum, Braman City Utilities, Friendship Feast, Habitat Restore, Wheatheart Nutrition, Ponca City Disc Golf and American Legion. Ms. Parker stated the upcoming events will be at Camp McFadden, Newkirk Main Street Authority, Blackwell Youth Center, My Favorite Things, Lake Ponca, First Christian Church, Friendship Feast, Wheatheart Nutrition and Ponca City Disc Golf.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner
Commissioner Shanks said his crews are working on a culvert pipe on Tower Rd. and will overlay new half-tank so crew can chip and seal and repairing lots of roads with pot holes.
Commissioner Skidmore said his crews have been hauling sand and shale, pulling ditches and grading roads. He said crews have been hauling dirt to “P” Street Bridge to raise the road and get it reopened; hauling concrete blocks from G&C Concrete to new yard on 29th Street and crews have started spraying ditches for thistles and have been repairing signs. Also crews have changed out a culvert on Home Rd., finished the ditch and roadwork on Earth Rd. and fixed the ditch and waterway on 140th south of Highway 60, tearing down the office on Dewey, hauling off trash and servicing two pieces of equipment.
Motion was made by Shanks and seconded by Skidmore approving Notice to Proceed with Circle C Paving on the Chip and Seal job, Bid#2018-14, Dist#2. Motion carried: Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Release of Claims from the Bureau of Indian Affairs: Oakland Avenue (west of Highway 156), Dist#1; Hartford Rd., Dist#1; Eight (8) Kaw Bridges, Dist#2. Motion carried: Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving on the following Public Service/Pipeline Crossing Line Installations: Blackwell Rural Water Corp., SW4/SW4 S7 T28N R1E ending NW4/NW4 S18 T28N R1E, Bender Rd., Dist#2; Kay Electric Corp., NW4/NW4 S35 T26N R2W ending SW4/NW4 S35 T26N R2W, 92nd Str., Dist#3. Motion carried: Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Resolutions to Deposit Funds: Res#17, 18-160, Highway Dist#2-$2,043.40, sale of unprepared scrap iron; Res#17, 18-161, Highway Dist#1-$294.40, sale of culvert pipe. Motion carried: Shanks, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations: County Clerk/Information Tech Part-time-$5,578.12 (corrected from Agenda that read $5,576.12) to Travel-$578.12/Maintenance & Operations (M&O) County Clerk-$3,000.00/Information Tech M&O-$2,000.00. Motion carried: Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] DA Hermanson told that former Sheriff Everette Van Hoesen funeral would be Wednesday, May 23rd, 2 p.m. at Grace Episcopal Church in Ponca City and he stated he was good man and would be missed by many.
Motion was made by Skidmore and seconded by Godberson approving Payroll with warrants to be received on May 25, 2018, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Shanks, aye; Skidmore, aye. Shanks briefly stepped out of the meeting during the signing of the purchase orders.
FY 2016/2017 PURCHASE ORDERS:
General 2551, OSU-CTP, 225.00, Training
FY 2017/2018 PURCHASE ORDERS:
Drug Court 99, Wilson, Brewer & Munson, 375.00, Attorney Attendance Fees; 100, Ralphs Packing Co, 306.94, Supplies; 101, Ball Trophy &
Engraving Co., 250.00, Plaques; 102, Gold-N-Treasures, 293.40, ; 103, Redwood Toxicology Laboratory, 1130.00, Testing; 104, Ramey Price
Cutter Supermarkets, 239.77, Supplies; General 2039, J & P Supply, 1000.04, Supplies; 2040, Lowes Companies Inc., 518.36, Supplies; 2041, Lowes Companies Inc., 335.41, Supplies; 2042, J & P Supply, 464.96, Supplies; 2043, Briggs Hardware, 248.80, Supplies; 2044, J & P Supply, 712.63, Supplies; 2045, Fusion, 268.01, Phone; 2046, Cintas Corporation Loc, 251.24, Linen Service; 2047, Cintas Corporation Loc, 275.51, Linen Service; 2048, Dept. of Public Safety, 350.00, OLETS ; 2049, Communityworks, 150.00, Juvenile Detention; 2050, Eastern Okla Youth Services, 1454.52, Juvenile Detention; 2051, Staples, 78.77, Supplies; 2052, Oklahoma State University, 6143.00, Contractual Services; 2053, Sanders, Morgan, 701.87,
Travel; 2054, Dept. of Public Safety, 350.00, OLETS ; 2055, Fuelman, 1472.65, Fuel; 2056, AT&T, 96.17, Internet; 2057, Cintas Corporation,
268.01, Medical Supplies; 2058, Midwest Printing, 198.35, Vouchers; 2059, McDonald Computer Services LLC, 39.99, Repairs; 2060,
Southwest Business Products, 33.60, Ink; 2061, USPS-CMRS, 20000.00, Postage; 2062, Secretary of State, 20.00, Renewal; 2063, Secretary
of State, 25.00, Notary fee; Health 392, City of Blackwell, 397.67, Utility Bill; 393, Language Line Services, 568.75, Translastion; 394, ANCO Services, 2085.00, Janitorial Services; 395, Newkirk Family Health Center, 45.00, X-rays; 396, R.K. Black Inc, 19.62, Copier; 397, OK Natural Gas, 133.13, Billing; 398, AT&T, 301.32, Phone; 399, Wells Plumbing, 145.00, Repairs; 400, Pearson, 485.48, Forms; 401, Chuck Hoddy Glass Co., 425.00, Repairs; Highway 1609, Blue Sky Construction, 100.00, Insulation; 1610, City of Blackwell, 521.73, Billing; 1611, City of Blackwell, 329.28, Billing; 1612, Action Truck Parts, 476.72, Parts; 1613, AT&T, 286.95, Billing; 1614, AMC Urgent Care PlusLLC, 107.00, Testing; 1615, Davis Sanitation,
55.00, Dumpster ; 1616, Deere Credit Inc, 1502.61, Lease; 1617, Circuit Engineering District #8, 460.00, Posts; 1618, Southwest Truck Parts,
269.83, Parts; 1619, ACG Materials, 6053.75, Rock; 1620, Evans & Associates, 6763.61, Asphalt; 1621, Farmers Coop, 17323.44, Diesel;
1622, Two Rivers Coop, 371.00, Chemicals; 1623, Cintas Corporation, 258.03, Supplies; 1624, Cross Oil, 1837.50, Oil; 1625, P & K Equipment,
62.54, Equipment; 1626, John Deere Financial, 6.57, Fitting ; 1627, Blackwell True Value Hardware, 9.28, Fitting ; 1628, Godberson, Jack Ivan,
102.02, Mileage; 1629, Circuit Engineering District #8, 423.00, Signs; 1630, Caterpillar Financial Services Corp, 3846.88, Lease; 1631, RCB
Bank, 3096.08, Lease Purchase Payment; 1632, SNB NA, 4113.38, Lease Purchase Payment; 1633, SNB NA, 857.19, Lease Purchase
Payment; 1634, Welch State Bank, 2136.55, Lease Purchase Payment; 1635, Evans & Associates, 58657.50, Overlay; 1636, Helena Chemical
Co, 431.25, Chemicals; 1637, Warren Cat, 120.95, Hose Assembly; 1638, Direct Discount Tire, 825.00, Tires; 1639, Southwest Truck Parts,
282.08, Parts; Jail Debt-ST 11, Kay County JFA #124183, 294672.59, Tax Collections; Mtg Cert 4, Hudson, Christie M., 212.55, Travel; PBA 45, Choate, Calie Jo, 1000.00, Maintenance; Resale 100, Oklahoma Notary Association Co., 74.95, Notary Bonds; SH Svc Fee 389, Garcia, Angela, 297.00, Juvenile Transports; 390, Galaxie Business, 119.00, Maintenance; 392, Ponca Body & Paint, 205.00, Repairs; 394, Tri-Tech Forensics Inc, 136.00, Batteries
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
Bid#2018-28 Cab Tractor, Dist#3 was opened as follows: Cummins Equipment-No Bid; Western Equipment-$103,000; Central Equipment Sales-$82,000/$79,000 (bids did not meet bid specifications);
P & K Equipment-2016-$110,699.00, 2016-$134,699.00, 2016-$115,949.00, 2017-$115,549.00, 2017-$115,549.00 and 2015-$122,699.00 (the hours were different on each piece of equipment). P & K Equipment Monty Taylor told these pieces of equipment have no rough farm life and told they came from Remington Park.
Motion was made by Skidmore and seconded by Shanks Tabling Bid#2018-28 Cab Tractor, Dist#3 for further review. Motion carried: Shanks, aye; Skidmore, aye.
There being no other business, motion was made by Shanks and seconded by Skidmore
to adjourn, 10:15 a.m. Motion carried: Shanks, aye; Skidmore, aye.
Approved this 29th day of May, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,
BOARD OF COUNTY COMMISSIONERS