The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, May 7, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on May 4, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, Assistant District Attorney (ADA); Dennis Bonewell, Emergency Management Director; Brenda Medlock, OSU Extension; John Wilson, Braman; Mike Kremee and Tony Haynes, Encounter Wireless; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Skidmore and seconded by Godberson approving regular meeting minutes of

April 30, 2018.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

District Attorney’s office to place a device on the courthouse roof to receive high speed internet services:  DA Hermanson noted he wants to change internet providers and stated the new provider’s service is 75% faster and less money than currently spending.  The representative from Encounter Wireless told the BOCC there was already provision on the roof to do the job, talked about the cable and said the cable would not be visible from the ground level.  DA Hermanson said he was asking for permission to place this device on the courthouse roof at no cost to the county.

 

Motion was made by Godberson and seconded by Shanks approving and allowing DA Hermanson to place a device on the courthouse roof to receive high speed internet services for his office at no cost to the county.    Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving Reimbursement Claim for Election Board Secretary Salary for the month of April 2018.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving on Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office:  Ken Carpenter Realty.  DA Hermanson noted he approved as to form.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving Trane Service Agreement for the air-chiller unit.  DA Hermanson said there were two items he wanted changed on the agreement.  Trane changed one of the items, on the other item DA Hermanson marked through the language regarding the county paying a service fee charge.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Godberson stated crews are blading and hauling material to roads district wide, removed Beaver Dam on Industrial Rd., boom mowed on Riverview Place, Pleasantview and County Lane Rd., placed rip rap around bridges and patched asphalt hole on Rocky Ridge Rd.

 

Commissioner Shanks said his crews were blading and hauling 5/8” chip from Dolese.  He noted he had a truck in the shop in Oklahoma City.  Shanks said River Ridge Construction poured deck on a bridge located on Dry Rd.

 

Commissioner Skidmore said his crews have been hauling rock, shale, sand and grading roads, moving concrete blocks from G&C and tearing out the office of the old building.  He noted contractor’s poured floor at the new shop.

 

Affidavit of Agreement between Land Owner and Kay County District No. 1, involving property located at 15657 E. Furguson Ave:  Commissioner Godberson stated he is the owner of said property.  Godberson said he wanted to donate the road material and allow Dist#1 employees to enter referenced property with county equipment to remove the road material.  DA Hermanson told that Commissioner Godberson visited with him concerning this matter.  DA Hermanson said the road materials can be value to the county and wrote up the Affidavit of Agreement; he said Commissioner Godberson wanted to make sure this was handled properly.

 

Motion was made by Skidmore and seconded by Shanks approving Affidavit of Agreement between Land Owner and Kay County District No. 1, involving property located at 15657 E. Furguson Ave.  DA Hermanson approved as to form.  Motion carried:  Shanks, aye; Godberson, abstained; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Shanks approving to go out to re-bid to purchase a JD Cab Tractor-6145R (or equivalent), Dist#3.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Chairman Shanks noted BOCC would skip Items #12 & #13 on the Agenda and return to them at a later time during the meeting (waiting on further information). 

 

Motion was made by Skidmore and seconded by Godberson approving the following Kay County Monthly Reports for April 2018:  Treasurer; County Clerk.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Motion was made by Godberson and seconded by Shanks approving the following Resolutions to Deposit Funds:  Res#17, 18-157, Highway Dist#1-$3,348.00, sale of surplus items at consignment auction; Res#17, 18-158, Highway Dist#2-$3,500.00, Public Service/Pipeline Crossing Line Installation; Res#17, 18-159, Highway Dist#1-$51,157.50, donation for overlay of east South Avenue.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

No action was taken on the following bid (opened in BOCC meeting 4-23-18):  Bid#2018-17 Asphalt Overlay (Hubbard Rd), Dist#3 (accidently left on Agenda from previous week).

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]   Commissioner Skidmore told former County Commissioner Vern Willbanks passed away.

 

Motion was made by Shanks and seconded by Skidmore approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.   Shanks stepped out of the meeting during the signing of the purchase orders and later DA Hermanson followed, both returned.

 

FY 2017/2018 PURCHASE ORDERS:

General 2002, Blackwell Journal Tribune, 2297.95, PUBLICATION; 2003, Renaissance Tulsa Hotel, 186.00, Lodging; 2004, Renaissance Tulsa

Hotel, 238.00, Lodging; 2005, Cross Oil, 448.20, Oil; 2006, Blackwell Journal Tribune, 379.10, Publication; 2007, Blackwell Journal Tribune,

720.01, Publication; 2008, Blackwell Journal Tribune, 1440.95, Publication; 2009, Quality Water Service, 60.55, Water; 2010, AT&T U Verse,

75.93, Internet; 2011, Take Ten Tire, 991.81, Maintenance; 2012, Quality Water Service, 24.60, Water; 2013, AT&T, 55.69, Internet; 2014,

Quality Water Service, 39.30, Water; 2015, Fuelman Of Oklahoma, 1607.73, Fuel; 2016, Take Ten Tire, 746.03, Maintenance; 2017, Burkes

Auto Body & Restoration, 730.87, Maintenance; 2018, Medlock, Brenda, 129.96, Travel; 2019, Southwest Business Products, 433.50, Scanner;

2020, Quality Water Service, 18.70, Water; 2021, Sac & Fox Juvenile Detention, 675.52, Juvenile Detention; 2022, Tulsa Co. Juvenile Bureau,

1979.25, Juvenile Detention; 2023, Craig Co. Detention Center, 775.00, Juvenile Detention;  Health 367, Ok State Dept. of Health, 38077.00, Payroll; 368, MailFinance, 313.11, Lease; 369, Oklahoma State Dept of Health, 42294.75, Payroll; 370, Walters, Ashley, 16.92, Travel; 371, Fulsom, Donna, 36.85, Travel; 372, June Fetters, 169.20, Travel; 373, Forman, Tammy, 18.42, Travel; 374, Walmart Community BRC, 74.05, Supplies; 375, Turf Surfers, 320.00, Lawn Care; 376, Merrifield Office Supply, 23.90, Supplies; 377, Farha Wholesale Co., 37.23, Supplies; 378, Southwest Business Products, 643.25, Supplies; 379, AT&T, 379.16, Phone; 380, Mollet, Michelle, 277.96, Travel; 381, Walters, Ashley, 98.70, Travel; 382, R.K. Black Inc, 35.00, Maintenance; 383, Moore Medical Corp., 120.47, Bandages;  Highway 1557, Blackwell Tire Service, 107.00, Repairs; 1558, OK Natural Gas, 31.07, Gas service; 1559, OK Natural Gas, 171.27, Billing; 1560, Custom Hydraulics LLC, 191.13, Parts; 1561, Brandts, 193.51, Parts; 1562, Yellowhouse Machinery Co, 22.64, REPAIRS; 1563, Hats Auto Supply, 170.15, REPAIRS; 1564, Rural Water District #3, 52.27, Water; 1565, OK Natural Gas, 121.09, Billing; 1566, Hats Auto Supply, 159.15, Parts; 1567, ACCO, 95.00, Registration; 1568, ACCO, 95.00, ; 1569, Galaxie Business, 68.25, Copier contract; 1570, Unifirst Holdings Inc, 994.00, Uniform Cleaning; 1571, Duncan Diesel Repair, 455.00, Repairs; 1572, Kelle Oil Company, 278.50, Repairs; 1573, Dish, 17.03, Satellite service; 1574, Cintas Corporation Loc, 944.81, Uniforms ; 1575, Owen Auto Supply, 1957.56, Parts; 1576, Starr Lumber Co., 14.57, Supplies; 1577, Blackwell Auto Supply, 11.56, Supplies; 1578, CNB Of Okarche, 7276.19, Lease; 1579, Triple C LLC, 189.00, Sand; 1580, KanOkla Networks, 35.00, Internet; 1581, RCB Bank, 1814.15, Lease; 1582, Deere Credit Inc, 1381.36, Lease; 1583, SNB NA, 1704.06, Lease; 1584, Newkirk Auto Parts, 357.44, Battery; 1585, Wako, 107.49, Parts; 1586, American Telephone Inc, 104.00, Repairs; 1587, Kelle Oil Company, 10628.70, Diesel; 1588, Sober Brothers, 5995.14, Rock; 1589, Action Truck Parts, 492.49, Parts; 1590, Sober Brothers, 2998.86,

Rock; 1591, Southwest Business Products, 31.70, Paper; 1592, P & K Equipment, 97.52, Ropes; 1593, Cintas, 94.42, Supplies; 1594, Take Ten

Tire, 2032.00, Tires; 1595, Cintas Corporation, 73.59, Medical Supplies;  ML Fee 17, County Clerks & Deputies Assoc., 180.00, Registration;

 SH Svc Fee 372, Leach Paper Co., 367.70, Supplies; 373, Petsense, 119.98, Supplies; 374, Fuelman Of Oklahoma, 1752.30, Fuel; 375,

Lowes Companies Inc., 92.88, Supplies; 376, Transunion Risk, 74.80, Software Support; 377, Brownfield, Lesa, 96.00, Juvenile Transports;

378, Ramirez, Victoria, 108.00, Juvenile Transports

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

Item #12 & #13 were opened - Public Service/Pipeline Crossing Line Installations-Chilocco Windfarm, LLC, SE4/SE4 S27 T29N R2E ending N2/NE4 S31 T29N R2E, parallel along north and south sides of Home Rd., Dist#2/ Joint Pole Use Agreement by and between Kay Electric Cooperative and Chilocco Wind Farm, LLC, whereas, the parties hereto, with consent of the Kay County Commissioners desire to enter into an agreement governing the joint use and occupancy of the public roadway right-of-way and any pole and appurtenances thereunto to be constructed, installed and maintained in said right-of-way area (referencing Item 12.a. above, corrected from Agenda that read 9.a):  Chairman Shanks said Kay Electric has poles in this right-of-way.  Chilocco plans to take up Kay Electric lines but Kay Electric will have power over the poles.  Shanks said there are no homes involved in this but noted there is one establishment involved.  DA Hermanson stated Chilocco will put in new poles where current Kay Electric poles are in place, and Chilocco will also put in additional poles with more spacing.  DA Hermanson said the difference in the Public Service/Pipeline Crossing Line Installations and others that are submitted are that Chilocco is a private entity not a public entity and that these are high powered lines.  Chairman Shanks stated as far as the Agreement is concerned it is between Kay Electric and Chilocco; he also noted these are single poles. 

 

Motion was made Skidmore and seconded by Shanks approving the following Public Service/Pipeline Crossing Line Installations:  Chilocco Windfarm, LLC, SE4/SE4 S27 T29N R2E ending N2/NE4 S31 T29N R2E, parallel along north and south sides of Home Rd., Dist#2.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

No action was taken on Joint Pole Use Agreement by and between Kay Electric Cooperative and Chilocco Wind Farm, LLC, whereas, the parties hereto, with consent of the Kay County Commissioners desire to enter into an agreement governing the joint use and occupancy of the public roadway right-of-way and any pole and appurtenances thereunto to be constructed, installed and maintained in said right-of-way area (referencing Item 12.a. above corrected from Agenda that read Item 9.a) because the agreement was strictly between Kay Electric and Chilocco Wind Farm.

 

Bid#2018-18 Carpet & Blinds for Courtrooms A & B was opened as follows:  Decorative Dimensions-Carpet Replacement-$14,988.51/Blinds Replacement-$5,440.00; Anderson Flooring-Carpet Replacement-$19,435.00/Blinds Replacement-$4,398.00

 

Motion was made by Shanks and seconded by Skidmore Tabling Bid#2018-18 Carpet & Blinds for Courtrooms A & B for further review.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

There being no other business, motion was made by Shanks and seconded by Skidmore

to adjourn, 10:05 a.m.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

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Approved this 14th day of May, 2018.

 

                                                                    _________________________________

                       JASON SHANKS, CHAIRMAN

                                   

                                                                    _________________________________

                       JACK GODBERSON, MEMBER

              

                      _________________________________

           PAUL SKIDMORE, MEMBER

ATTEST:

 

_______________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,

BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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