The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, March 5, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on March 2, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; Cody Griesel, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Skidmore and seconded by Godberson approving regular meeting minutes of

February 26, 2018.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

No action was taken to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.1, to discuss the hiring of employee. 

 

Motion was made by Skidmore and seconded by Godberson approving to enter into Executive Session pursuant to and convened under authority of 25 O.S. Section 307.B.1, to discuss the hiring of a janitorial employee (9:05 a.m.).  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Godberson approving to reenter the regular meeting of the BOCC (9:21 a.m.).   Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

No action was taken on hiring a janitorial employee. 

 

Motion was made by Godberson and seconded by Skidmore approving Reimbursement for Election Board Secretary Salary for the month of February 2018.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Motion was made by Skidmore and seconded by Godberson approving Pictometry 2018 Second Capture (fly-over) in the amount of $69,115.00 to be paid from the Use Tax Account.  Assessor Keen said a contract has been in place for 6 years; she told she works with Ponca City on the fly-overs. She said the county would be reimbursed by the school districts that use Pictometry.  Ms. Keen said the fly-over is helpful for the local police and sheriff departments.  DA Hermanson noted it is also used by the BOCC.  Sheriff Kelley said his department utilizes it a lot and told with the preciseness Pictometry can even measure the roof of your home.  Assessor Keen said there will be classes offered again this summer at Pioneer Technology Center.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Motion was made by Godberson and seconded by Skidmore approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office:  Heartland Real Estate; The Ponca City News; Ponca City Development Authority.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Motion was made by Godberson and seconded by Skidmore Tabling the Service & License Agreement Contract Information, Statement of Work, and the Master Services Agreement with CivicPlus (hosting website).  DA Hermanson told he had three concerns with the contract – pay convenience fee, server size (is it big enough), and is it ADA compliance.  DA Hermanson said he will work with Dave May to resolve these issues.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects: Commissioner Godberson stated crews are blading and hauling material district wide, trimming and pulling trees on several roads, boom mowing on Riverview Place and Prentice Rd., and cutting lips off of roads district wide.

 

Commissioner Shanks noted crews have been working on Fork Road.  He said crews ended up taking out more trees and haven’t been able to start tearing out Bridge 50 but should be able to start tomorrow.  Shanks said crews have been pulling ditches on Pleasantview and Fork Rds. and will move to another area after they finish up on those two roads.

 

Commissioner Skidmore said his crews have graded roads, hauled sand, and have been working in the shop cleaning and repairing tires.  He said crews have picked up trash on county roads and have been repairing signs.  Skidmore noted crews are working on a water leak in the yard and construction workers are pouring foundation for the new shop building.  Currently, crews are working on “P” Street Bridge south of Hubbard.  He noted the road was closed so crews could tear out the old timber bridge.

 

Motion was made by Shanks and seconded by Skidmore approving to go out for bid to purchase heating systems, Dist#3.  Commissioner Skidmore told these are to heat existing building.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Resolution No. 17, 18-127 establishing weight limits for Districts No. 1 and 2 on Pecan Road from Coleman Road to Dry Road (seven miles of roadway):  Commissioner Godberson said 6 miles are in Dist#1 and 1 mile is in Dist#2.  He noted the large, heavy trucks are tearing up roads.  Godberson also pointed out this load limit will not affect farmers.  Sheriff Kelley said the Supreme Court states you have to allow egress/ingress.

 

Motion was made by Godberson and seconded by Skidmore approving Resolution No. 17, 18-127 establishing weight limits (15 tons) for Districts No. 1 and 2 on Pecan Road from Coleman Road to Dry Road (seven miles of roadway).  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

DA Hermanson told BOCC they would need to follow the statutes regarding establishing weight limits and told them to contact him for guidance.  He said failure to comply with the law could subject the county to a law suit.

 

Motion was made by Skidmore and seconded by Godberson approving the following Resolutions to Deposit Funds:  Res#17, 18-126, Highway Dist#1-$3,263.95, unprepared scrap iron and galvanized pipe.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  DA Hermanson told that he and his ADA Billie Chrz have had conversations with Duke Energy and he told that Duke Energy has a problem with one standard road use agreement.

 

DA Hermanson and Commissioner Godberson stepped out of the meeting (9:41 a.m.) Commissioner Godberson returned to meeting (9:42 a.m.).  Commissioner Skidmore left meeting to speak with DA Hermanson (9:42 a.m.) and Skidmore returned to meeting (9:53 a.m.).  Commissioner Shanks left the meeting to speak with DA Hermanson (9:53 a.m.) and Shanks returned to meeting (9:55 a.m.).  DA Hermanson left the meeting to attend court.

 

Motion was made by Skidmore and seconded by Godberson approving Payroll Verifications for February 2018, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Drug Court 75, Redwood Toxicology Laboratory, 1736.92, Testing; 76, Bridgeway Inc., 195, Class ; 77, Redwood Toxicology

Laboratory, 1596, Testing; 78, Staples, 279.71, Supplies; General 1565, R.K. Black Inc, 221, Copier maintenance; 1566, R.K. Black Inc, 221, Copier maintenance; 1567, Clearwater Enterprises, 506.84, Natural Gas Service; 1568, Southwest Business Products, 43.94, Supplies; 1569, Kay County Free Fair Board, 11953, Premiums; 1570, OK Natural Gas, 498.31, Billing; 1571, Pioneer Technology Center, 80, Safety course; 1572, Southwest Business Products, 39, Stamp; 1573, Clearwater Enterprises, 792.28, Natural Gas Service; 1574, Standley Systems Inc, 79.26, Maintenance; 1575, Embassy Suites -Norman, 285, Lodging; 1576, Embassy Suites - Norman, 283, Lodging; 1577, ThyssenKrupp Elevator, 1648.73, Elevator Maintenance; 1578, Fusion, 269.38, Phone; 1579, R.K. Black Inc, 221, Copier maintenance; 1580, Clearwater Enterprises, 587.7, Natural Gas Service; 1581, AT&T, 55.69, Internet; 1582, Quality Water Service, 31.1, Water; 1583, TASC, 8750, Maintenance; 1584, City of Newkirk, 3363.02, Utility Bill;

1585, Fusion, 269.38, Phone; 1586, Medlock, Brenda, 399.2, Travel; 1587, Sanders, Morgan, 602.09, Travel; 1588, Smethers, Sean, 75,

Labor; 1589, OSU/CLGT, 125, Registration; 1590, Southwest Business Products, 317, Paper; 1591, Smethers, Sean, 344.95, Maintenance;

1592, McDonald Computer Services LLC, 489.99, Antivirus; 1593, Cintas Corporation, 145.26, Supplies; 1594, McDonald Computer Services

LLC, 9.99, Cable; 1595, Valero Short Stops, 116.99, Fuel; 1596, Cintas Corporation, 142.04, Supplies; 1597, Carys Sanitation, 82.5, Rental;

1598, Quality Water Service, 54.6, Water; 1599, AT&T Mobility, 551.2, Internet; 1600, Birch Communications, 426.33, Telephone; 1601, Arms

Unlimited, 358, Targets; 1602, Quality Water Service, 26.9, Water; 1603, Merrifield Office Supply, 561.59, Chair; 1604, Good Ole Boys Guns &

Ammo, 644.14, Ammunition; 1605, Interact Public Safety Systems, 2237.08, Maintenance; Health 294, Parker Pest Control, 145, Pest Control; 295, Oklahoma State Dept of Health, 38077, Payroll; 296, Centerpoint Energy, 206.74, Billing; 297, June Fetters, 62.98, Travel; 298, AT&T, 388.08, Phone; 299, R.K. Black Inc, 44, Maintenance; 300, Bell, Leann, 163.56, Travel; Highway 1217, OK Natural Gas, 318.66, Billing; 1218, OK Natural Gas, 55.55, Gas service; 1219, Birch Communications, 104.48, Telephone; 1220, CODA, 125, Registration; 1221, Mike Redding, 497, Shale; 1222, AT&T, 277.21, Telephone; 1223, Birch Communications, 102.92, Telephone; 1224, OK Natural Gas, 89.18, Billing; 1225, Rural Water District #3, 53.84, Water; 1226, Centerpoint Energy, 330.9, Billing; 1227, Circuit Engineering District #8, 1393.08, Engineering; 1228, Dish, 17.03, Satellite service; 1229, Encounter Wireless Service, 68, Internet Service; 1230, Circuit Engineering District #8, 692, Signs; 1231, Hetrick Electric, 409.42, Electrical Work; 1232, Warren Cat, 377.66, windshield  ; 1233, Sober Brothers, 2946.66, Rock; 1234, Brandts, 182.41, Parts & Service; 1235, Hats Auto Supply, 139.57, Repairs; 1236, Cintas Corporation, 1197.6, Uniforms ; 1237, Unifirst Holdings Inc, 873.99, Uniform Service; Jail Trust 488, Kay County Detention Center, 81353.96, Transfer; 489, Kay County Detention Center, 84826.3, Transfer; 490, Kay County Detention Center, 2832.47, Transfer; 491, Kay County Detention Center, 935.33, Transfer; 492, Kay County Detention Center, 1294.4, Transfer; ML Fee 10, Southwest Business Products, 68.95, Supplies; 11, Reese, Tammy J., 27.16, Bulletin Board; Mtg Cert 1, Kennedy, Christine L., 131.89, Travel; PBA 36, Baumert Cummings & Hiatt, 94.5, Attorney Fees; 37, Choate, Calie Jo, 1000, Maintenance; RM&P 5, Ham BookBinding Co., 10000, Book binding; SH Svc Fee 300, COPS Products LLC, 142.47, Uniforms ; 301, Kay County Detention Center, 175, Tools; 302, Safelite Auto Glass, 84.89, REPAIRS; 303, Staples, 339.97, Supplies; 304, Lowes Companies Inc., 141.12, Supplies; 305, Quality Water Service, 97.3, Water; 306, AT&T, 82.15, Phone; 307, Brave, Candice Brooke, 123.17, Mileage

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn,

10:21 a.m.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

 

 

 

 

 

 

*************************************

 

 

 

 

 

 

Approved this 12th day of March, 2018.

 

 

 

 

 

                                                                    _________________________________

                       JASON SHANKS, CHAIRMAN

                                   

                                                                    _________________________________

                       JACK GODBERSON, MEMBER

              

                      _________________________________

           PAUL SKIDMORE, MEMBER

 

 

 

 

 

 

ATTEST:

_______________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA SECRETARY,

BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

*************************************