The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 12, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on February 9, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Jason Shanks called the meeting to order.  Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Brenda Medlock, OSU Extension; Dennis Bonewell, Emergency Management Director; Kevin Lane, The Railroad Yard; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Jason Shanks led the Flag Salute.

 

Motion was made by Skidmore and seconded by Godberson approving regular meeting minutes of

February 5, 2018.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Kay County Sheriff’s Office renewing the Interlocal Cooperative Agreement with the District Eight Multi-Jurisdictional Task Force:  DA Hermanson explained this agreement is with each law agency and the District Eight Task Force setting forth guidelines with participating entities.  He said Sheriff Kelley and his department is an integral part of this Task Force.

 

Motion was made by Skidmore and seconded by Godberson approving Kay County Sheriff’s Office renewing the Interlocal Cooperative Agreement with the District Eight Multi-Jurisdictional Task Force.   Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye. 

 

Motion was made by Godberson and seconded by Skidmore approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office:  Holmes and Yates Law, PLLC.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Godberson stated crews are blading and hauling material to roads district wide, boom mowing on “R” Street, cutting and pulling trees at intersections on Prentice Rd. and cleaning ditches.

 

Commissioner Shanks noted crews are working on Bender Rd. east of town, pulled one mile of trees and ditches, boom mowing, blading and start pulling trees and ditches on Waverly at the end of the week.

 

Commissioner Skidmore said his crews are working in the shop servicing the loader, digging shale at the Redding’s shale pit, repairing signs and picking up trash on the roadways, hauling sand and wind farm rock around the Braman area, hauling rock and grading on Bender Rd., cleaning out trees from the right-of-way on “O” Street and Adobe, grading roads and cleaning ditches and took two trucks to Duncan Diesel to get repaired.

 

Motion was made by Skidmore and seconded by Godberson approving ETR Application and Contract Agreement for Kay County District#2 and District#3:  ETRCR-8-36-3(32)18, Chip Seal on Union Rd 4 miles Hwy 11 to Hubbard Rd 1.5 Miles Tower Rd Hwy 77 West; ETRCR-8-36-3(31)18, 2” Asphalt overlay Hubbard Rd Ranch Drive East to STP Bridge, 1.5 miles.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving the following Kay County Monthly Reports of January 2018:  Assessor; Election Board; County Clerk; Health Department.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Godberson and seconded by Shanks approving the following Declaration of Surplus:  Res#17, 18-121, Treasurer, calculator, junked.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving the following Resolutions to Deposit Funds:  Res#17, 18-119, Highway Dist#1-$15.00, road sign; Res#17, 18-120, PBA-Ponca City Schools-$4,590.00, reimbursement for auditing expenses FY2017.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving Highway-$503,176.90 (corrected from Agenda that read $603,176.90), D#1-$129,010.45; D#2-$102,656.00; D#3-$271,510.45; Highway-CBRIF-$22,587.67; Mortgage Certification Fee-$560.00; Resale Property-$6,968.61; Drug Court-$16,835.34; County Clerk Lien Fee-$452.00; Public Building Authority (PBA)-$1,443.87-PBA Mtce-$1,408.84; PBA Tonkawa Schools-$4.98; PBA Ponca City Schools-$13.52; PBA Pioneer Technology Center-$4.26; PBA KCD#3-$12.27; Clerk Records Management (Preservation Fee)-$3,760.00; Assessor Revolving Fee (VI Reimbursement)-$1,057.43; Jail Sales Tax (County Sales Tax)-$312,690.83; Home Finance Authority-$1.61; Sheriff Service Fee-$23,145.40; Use Tax-$75,228.07.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Skidmore and seconded by Godberson approving the following Transfer of Appropriations:  Highway Dist#1 Maintenance & Operation-$35,000.00 to Dist#1 Capital Outlay; County Health Capital Outlay-$10,000.00 to Travel.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  Brenda Medlock, OSU Extension Director, invited all to support the students at the Junior Livestock Show to be held next week in Blackwell.  She also invited all to join them at the banquet next Thursday at 5 p.m.

 

Commissioner Skidmore introduced one of his former employees in the audience.

 

Motion was made by Skidmore and seconded by Shanks approving and awarding the lowest bidders, materials bid went to The Railroad Yard-$40,745.56/labor bid went to K&O Construction & Supply-$19,990.00 on Bid#2018-11 Bridge Project, Dist#3.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore Tabling county website hosting quotes.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

DA Hermanson left the meeting to attend court.

 

Motion was made by Skidmore and seconded by Shanks approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

FY 2017/2018 PURCHASE ORDERS:

2017-2018 General 1401, Blackwell Journal Tribune, 2173.92, PUBLICATION; 1402, Blackwell Journal Tribune, 3601.49, PUBLICATION;

1403, Ultimate Pest Management LLC, 52, Pest Control; 1404, Standley Corp, 40.15, Maintenance; 1405, Ultimate Pest Management LLC, 52,

Pest Control; 1406, Ultimate Pest Management LLC, 52, Pest Control; 1407, AT&T, 72.45, Internet; 1408, AT&T, 55.59, Internet; 1409,

Kennedy, Christine L., 200.46, Travel; 1410, OK Court Services Inc, 2750, Community Service Coordinator; 1411, Sanders, Morgan, 672.18,

Travel; 1412, Ultimate Pest Management LLC, 52, Pest Control; 1413, Cummins-Allison Corp., 277.34, Repairs; 1414, Staples, 259.97,

Monitor; 1415, OK Dept. of Libraries, 18, Almanac; 1416, Briggs Hardware, 489.82, Blanket For Supplies; 1417, JP Plumbing, 200, Repairs;

1418, Briggs Hardware, 431.03, Supplies; 1419, Blackwell Journal Tribune, 1972.32, PUBLICATION; 1420, Quality Water Service, 99.35,

Water; 1421, Harrell Automotive & Recovery, 580, Vehicle Maintenance; 1422, Southwest Business Products, 410.89, Supplies; 1423, Quality

Water Service, 86.1, Water; 1424, Fuelman Of Oklahoma, 1588.06, Fuel; 1425, CommunityWorks, 2970, Juvenile Detention; 1426, R.K. Black

Inc, 131.79, Maintenance; 1427, Mobile Radio Service Inc, 605, Radio; 1428, Staples, 150.97, Supplies; 1429, Quality Water Service, 26.9,

Water; Health 266, R.K. Black Inc, 44, Maintenance; 267, Safe Kids Worldwide, 50, Recertification; 268, Mollet, Michelle, 249.48, Travel; 269, Erika

Macy, 78.96, Travel; 270, Harley, Wanda, 28.2, Travel; 271, June Fetters, 18.8, Travel; 272, Cusack, Michele, 109.42, Travel; 273, Allen,

Jeanine, 101, Travel; 274, Ailey, Deonna Michelle, 18.8, Travel; 275, Glasgow, Genevieve, 52.64, Travel; 276, R.K. Black Inc, 41.31,

Maintenance; 277, Safe Kids Worldwide, 100, Recertification; Highway 1085, BKL Incorporated, 6500, Engineering; 1086, Mike Redding, 499, Shale; 1087, Embassy Suites - Norman, 190, Lodging; 1088, Kay Electric Cooperative, 435, Billing; 1089, APAC-Central Inc, 6898.29, Rock; 1090, Embassy Suites - Norman, 190, Lodging; 1091, KanOkla Networks, 35, Internet; 1092, Deere Credit Inc, 1381.36, Lease; 1093, Action Truck Parts, 496.11, Parts; 1094, Sams Industrial Electric, 81.46, Repairs; 1095, AMC Urgent Care PlusLLC, 50, Physical; 1096, OCT Equipment, 1005.48, Parts; 1097, Farmers Grain Company, 15998.64, Diesel; 1098, Kelle Oil Company, 481.71, Supplies; 1099, Cummins Equipment Co., 223000, Grader; 1100, OK Dept. of Transportation, 4095.4, Lease Purchase Payment; 1101, Petroleum Marketers Equipment Co., 62.5, Pump; 1102, Yellowhouse Machinery Co, 1291.11, Parts; 1103, Godberson, Jack Ivan, 136.25, Mileage; 1104, Shanks, Jason R., 167.67, Travel; 1105, Skidmore, Paul, 8.15, Travel; 1106, Custom Action Hydraulics LLC, 300, Repairs; 1107, Action Truck Parts, 490.76, Parts; 1108, Yellowhouse Machinery Co, 465.79, Parts; 1109, Kelle Oil

Company, 493.27, Repairs; 1110, P & K Equipment, 11.7, Parts; 1111, Quality Water Service, 29.3, Water; 1112, Locke Auto Parts, 238.38,

Repairs; 1113, Unifirst Holdings Inc, 736.77, Uniforms ; 1114, Duncan Diesel Repair, 665, Repairs; 1115, Owen Auto Supply, 1924.28, Parts;

1116, Action Truck Parts, 473.87, Parts; 1117, Cintas Corporation, 85.07, Medical Supplies; ML Fee 6, Top Secret Document Destruction Svcs, 42, Shredding; 7, Top Secret Document Destruction Svcs, 21, Shredding; 8, Quality Water Service, 70.35, Water; 9, Quality Water Service, 66.9, Water;

PBA 30, Ultimate Pest Management LLC, 44, Pest Control; 31, Ultimate Pest Management LLC, 155, Lawn Care; 32, Ultimate Pest Management LLC, 44, Pest Control; 33, Ultimate Pest Management LLC, 44, Pest Control; 34, Ultimate Pest Management LLC, 44, Pest Control; SH Svc Fee 276, Hi-Fi Systems Inc, 175, Camera; 277, Browning, Jane, 36, Juvenile Transports; 278, Transunion Risk, 72.26, Support;

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Godberson and seconded by Shanks to adjourn,

9:50 a.m.  Motion carried:  Shanks, aye; Godberson, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

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Approved this 20th day of February, 2018.

 

 

 

 

 

                                                                    _________________________________

                       JASON SHANKS, CHAIRMAN

                                   

                                                                    _________________________________

                       JACK GODBERSON, MEMBER

              

                      _________________________________

           PAUL SKIDMORE, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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