The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, February 5, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on February 2, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management Director; Kristi Woolley, Oklahoma Juvenile Affairs; David May, Civic Plus; Donnie Head, CED#8; Brady Burke, River Ridge Construction; Rick Dietz, Dietz Welding; Tracy Roberts, K&O Construction; Cody Giesel, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Godberson and seconded by Skidmore approving regular meeting minutes of
January 29, 2018. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Oklahoma Juvenile Affair Claim for November 2017 in the amount of $5,863.64. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Quotes for a county website host: David May with Civic Plus presented his quote and explained in detail about the website information and told Civic Plus is the largest provider of county websites. There were many questions and thoughts about updating the current website from the BOCC and officers and Mr. May answered all questions. Civic Plus-$5,200 for five years and the then costs reduces to $2,060 annually; KellPro-$5,000 the first year and then $3,000 annually; Apprentice Information Systems-$4,500 the first year and then $120 annually.
Motion was made by Godberson and seconded by Shanks Tabling decision on quotes for a county website host. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving giving Peckham Schools and Tri-Arch Architectural firm the right-of-way to build parking spaces around the school. Chairman Shanks explained Peckham Schools received a bond and partly how they want to use the money is for parking spaces around the new gym and school area. The school will be obtaining and using some of county right-of-way that Peckham school currently maintains. DA Hermanson said Commissioner Shanks spoke with him regarding this matter and DA Hermanson told he saw no problems with this process but wanted it approved in a BOCC meeting. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office: Savage, Savage & Brown; Indian and Environmental Law Group. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Godberson stated crews are blading and hauling material to roads district wide, boom mowing on “R” Street, cleaning ditches and culvert pipes on North Prentice Rd.
Commissioner Shanks noted crews are finishing hauling rock on Judo Rd. and hauling off large rocks, blading and will begin tearing out a bridge at the end of the week.
Commissioner Skidmore said his crews are working in the shop servicing trucks and a loader, setting up a screen plant at the shale pit, digging shale at the Redding’s shale pit, repairing signs and picking up trash on the roadways, hauling sand and wind farm rock around the Braman area, cleaning out trees from the right-of-way on “O” Street and Adobe and grading roads.
Motion was made by Shanks and seconded by Skidmore approving the following Kay County Monthly Reports of January 2018: Treasurer. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving the following Resolutions to Deposit Funds: Res#17, 18-118, Highway Dist#2-$3,400.00, BIA 6 Bridge Project FY17-18. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Shanks approving the following Transfer of Appropriations: Highway Dist#3 Maintenance & Operation-$65,000.00 to Dist#3 Building. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] DA Hermanson stated last Friday afternoon he heard from the Court of Civil Appeals regarding the Summers Blue Lake Quarry case noting the Judge ruled that more criteria should have been considered in this case. DA Hermanson said he wants to study the matter to decide if he wants to appeal. Questions were asked by BOCC and DA Hermanson explained what has happened up to this point.
Kay County Sheriff Steve Kelley told he was saddened by the recent death of Reserve Deputy Jim Whittenburg; he told Whittenburg had 24 years of service with the department and stated he was a great man and will be missed.
DA Hermanson left the meeting to attend court.
10:00 a.m. – Opened Bid#2018-11 Bridge Project, Dist#3 as follows: River Ridge Construction-$29,093.50 (labor only); K & O Construction & Supply-$19,990.00 (labor only); Dietz Welding & Bridge Constr. Inc.-$30,000.00 (labor only); Railroad Yard Services-$50,000.00 (labor only); The Railroad Yard-$40,745.56 (materials only); Sunbelt Equipment-$41,771.89 (materials only);
Motion was made by Skidmore and seconded by Shanks Tabling Bid#2018-11 Bridge Project, Dist#3. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Drug Court 69, H Kristin Munson PLLC, 375, Attorney Fees; 70, H Kristin Munson PLLC, 375, Attorney Fees; 71, Redwood Toxicology Laboratory, 1685, Testing; 72, Redwood Reditest Screening Devices, 1596, Supplies; General 1384, Quality Water Service, 37.4, Water; 1385, Standley Corp, 67.77, Maintenance; 1386, Quality Water Service, 16.4, Water; 1387, American Telephone Inc, 428, Repairs; 1388, Quality Water Service, 47.9, Water; 1389, Take Ten Tire, 401.46, Maintenance; 1390, Quality Water Service, 31.1, Water; 1391, AT&T Mobility, 521.2, Internet; 1392, Medlock, Brenda, 515.44, Travel; 1393, City of Newkirk, 4710.74, Utility Bill; 1394, AT&T U Verse, 75.81, Internet; 1395, Fuelman Of Oklahoma, 1709.43, Fuel; 1396, Van Meter & Associates, 180, Registration; 1397, Southwest Business Products, 371.65, Supplies; 1398, Thomson Reuters - West, 58, Statute books; 1399, One-Link Wireless, 590, Headset; 1400, Grace Memorial Chapel Funeral Home, 500, Burial Assistance; Health 259, Centerpoint Energy, 243.31, Gas bill; 260, Farha Wholesale Co., 91.49, Supplies; 261, Walmart Community BRC, 11.36, Supplies; 262, Southwest Business Products, 491.47, Supplies; 263, The Meadows Center For Opportunity, 90, Shredding; 264, Lowes Companies Inc., 24.96, Supplies; 265, J & P Supply, 57, Supplies; Highway 1047, Circuit Engineering District #8, 120, Parts; 1048, Rolling Prairie, 61.35, Filter Service; 1049, Kelle Oil Company, 144.72, Parts; 1050, Brandts, 186.2, Parts; 1051, OK Natural Gas, 44.18, Gas service; 1052, OK Natural Gas, 565.93, Gas bill; 1053, Circuit Engineering District #8, 94, Signs; 1054, Rural Water District #3, 59.51, Water; 1055, OK Natural Gas, 180.94, Gas service; 1056, Galaxie Business, 67.9, ease; 1057, Centerpoint Energy, 513.94, Billing; 1058, Starr Lumber Co., 41.68, Supplies; 1059, O Reilly Auto Parts, 71.96, Parts; 1060, Encounter Wireless Service, 41, Internet; 1061, Yellowhouse Machinery Co, 546.42, Parts; 1062, Encounter Wireless Service, 68, Internet; 1063, Dish, 17.03, Satellite service; 1064, Circuit Engineering District #8, 487.5, Signs; 1065, Southwest Truck Parts, 202.78, Parts; 1066, Southwest Trailers & Equipment, 1033.31, Repairs; 1067, Circuit Engineering District #8, 160, Sign; 1068, CNB Of Okarche, 7276.19, Lease; 1069, SNB NA, 1704.06, Lease; 1070, RCB Bank, 1814.15, Lease; 1071, Cintas Corporation Loc, 65.11, First Aid; 1072, Circuit Engineering
District #8, 15, Signs; 1073, Cross Oil, 16496.14, Fuel; 1074, P & K Equipment, 306.03, Parts; 1075, Southwest Trailers & Equipment, 705.39, Repairs; 1076, Kelle Oil Company, 645, Equipment; 1077, Circuit Engineering District #8, 104, Signs; 1078, Warren Cat, 61.85, Parts; 1079, Take Ten Tire, 2050, Tires; 1080, Circuit Engineering District #8, 134, Signs; 1081, Take Ten Tire, 1269, Tires; 1082, G & B Auto Service Inc, 232.5, Repairs; 1083, Shanks, Jason R., 124.81, Mileage; 1084, McDonald Computer Services LLC, 159.97, Service; ML Fee 5, CODA, 100, Registration; PBA 29, Baumert Cummings & Hiatt, 243.75, Legal expense; Resale 72, Forte, 642, E check fees; SH Svc Fee 270, Policeone.Com, 225, Registration; 271, COPS Products LLC, 228.96, Uniforms ; 272, AT&T, 83.26, Telephone; 273,
American Telephone Inc, 259, Phone; 274, Oklahoma Sheriffs Association, 600, Membership dues; 275, Security Transport Services, 1519.15, Transports
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Godberson to adjourn,
10:24:30 a.m. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Approved this 12th day of February, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS