The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 22, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 19, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Dennis Bonewell, Emergency Management Director; Brenda Medlock, OSU Extension; Dusty Biddle, Yellowhouse Machinery; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Godberson and seconded by Skidmore approving regular meeting minutes of
January 16, 2018. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving to enter into a Kay County Public Building Authority special meeting (9:07 a.m.). Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving to re-enter the BOCC regular meeting (9:12 a.m.). Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Godberson and seconded by Skidmore approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office. DA Hermanson approved as to form: Brining Insurance; Bill Hobbs. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Godberson stated crews are blading and hauling material to roads district wide, boom mowing on Prentice Rd., “R” Street, Hubbard Rd. and Rocky Ridge, removing trees from corner of Prentice and Coleman Rds., checking signs, posts and reflectors for repairing and/or replacing district wide.
Commissioner Shanks noted crews are boom mowing, grading roads west of town and working at Judo Rd. on a road project.
Commissioner Skidmore said his crews were digging and piling sand from the river and continue pushing it up for future uses, hauling sand to Bender Rd., working in the shop servicing trucks, working on the screen plant, changing tires and rims, working on air lines, fixing signs, picking up trash on roadways, and hauling chunks of asphalt from bridge on Hubbard Rd. project to Adobe property.
Motion was made by Skidmore and seconded by Godberson approving the following Kay County Monthly Reports for December 2017: Treasurer; Court Clerk. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving the following Resolutions to Deposit Funds: Res#17, 18-115, Highway Dist#2-$3,100.00, BIA 6 Bridge Project, FY17-18. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]
Motion was made by Shanks and seconded by Skidmore approving and awarding Bid#2018-9 Bridge Project, Dist#2 (opened in BOCC meeting 1-16-18) to Rail Road Yard (materials)-$64,621.74 and to River Ridge Construction (labor)-$49,259.58. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
DA Hermanson and Commissioner Skidmore stepped out of the meeting; Skidmore returned to meeting at 9:30 a.m. and DA Hermanson left to attend court.
Motion was made by Godberson and seconded by Shanks approving Payroll with warrants to be released on January 23, 2018, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018: Action Truck Parts, 796.31, Parts; 1010, City of Blackwell, 656.91, Billing; 1011, City of Blackwell, 416.49, Billing; 1012, Davis Sanitation, 55.00, Trash service; 1013, Duncan Diesel Repair, 1015.00, Repairs; 1014, AT&T, 286.96, Billing; 1015, Cintas, 20.90, First aid supplies; 1016, Owen Auto Supply, 1988.46, Parts; 1017, Deere Credit Inc, 1502.61, Lease; 1018, Cintas Corporation Loc, 870.74, Uniforms; 1019, Cintas Corporation, 85.95, First Aid; 1020, Cummins Central Power, 1422.77, Repairs; 1021, Dub Ross Co. Inc., 4899.60, Pipe; 1022, Petroleum Marketers Equipment Co., 70.63, Nozzles; 1023, Triple C LLC, 200.00, Sand; 1024, Action Truck Parts, 480.55, Parts; 1025, Sturgeons Corner, 475.00, Rim; 1026, OK Dept of Ag, Food & Forestry, 50.00, Licensing; 1027,
Cross Oil, 5225.00, Fuel; 1028, Delta Foremost Chemical, 1222.50, Supplies; 1029, Locke Supply, 44.17, Supplies; 1030, Buesing Pump & Supply, 17.48, Coupling; 1031, Godberson, Jack Ivan, 102.02, Mileage; PBA - Pioneer Technology Center: 1, Kimberlye R. Mayer, 450.00, Auditing; PBA - Tonkawa Public Schools: 1, Kimberlye R. Mayer, 585.00, Auditing;PBA- Ponca City School: 1, Kimberlye R. Mayer, 4590.00, Auditing; Resale: 64, Stephens, Rhonda J., 2600.05, Payroll; 65, Aflac Insurance, 44.07, Payroll; 66, Nationwide Retirement Solution, 175.00, Payroll;
67, OK Employees Credit Union, 20.00, Payroll; 68, OK Employees Group Insurance, 8.02, Payroll; 69, OK Public Emp.Retirement Sys., 126.88, Payroll; 70, Payroll Tax Account, 759.26, Payroll; 71, TM Consulting, 403.75, Consulting fee; SH Svc Fee: 242, Bear, Wesley Wade, 166.23, Payroll; 243, Bell, Jason W., 498.69, Payroll; 244, Berry Jr, Charlie J, 249.34, Payroll; 245, Colclasure, Kyle Thomas, 657.34, Payroll; 246, Garcia, Michael Joseph, 498.69, Payroll; 247, Landis, Michael K, 166.23, Payroll; 248, Lindsey, Elliott M, 166.23, Payroll; 249, Tebow, Daniel L., 21.33, Payroll; 250, Wathor, Shannon D, 581.80, Payroll; 251, Watkins, Earl, 221.64, Payroll; 252, Berry Jr, Charlie J, 2145.11, Payroll; 253, American Fidelity, 54.40, Payroll; 254, Liberty National Life Insurance Co, 32.00, Payroll; 255, OK Employees Group Insurance, 140.50, Payroll; 256, OK Public Emp.Retirement Sys., 101.50, Payroll; 257, Payroll Tax Account, 968.29, Payroll; 258, Galaxie Business, 40.74, Maintenance; 259, Harrison, Stella, 78.00, Juvenile Transports; 260, Fuelman Of Oklahoma, 1304.56, Fuel; 261, Whimsey, 122.96, Shirts
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
10:00 a.m. - Bids were opened on Bid#2018-12 Used Motor Grader, Dist#1 as follows: Yellowhouse Machinery Co.-$232,163.00, 2018 John Deere 770GP 22 hours; Cummins Equipment-$223,000 on both John Deere 770 GP one with 640 hours and the one with 747 hours
Motion was made by Shanks and seconded by Skidmore Tabling Bid#2018-12 Used Motor Grader, Dist#1. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn,
10:05 a.m. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Approved this 29th day of January, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS