The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, January 8, 2018, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on January 5, 2018, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Jason Shanks called the meeting to order. Those present were as follows: Jack Godberson, Member; Paul Skidmore, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Emergency Management Director; Brenda Medlock, OSU Extension; Cody Griesel, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Jason Shanks led the Flag Salute.
Motion was made by Skidmore and seconded by Godberson approving regular meeting minutes of
January 2, 2018. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Request by Blackwell Economic Development Authority to file the notice concerning payment of Ad Valorem taxes by Rock Falls Wind Farm LLC to the Blackwell Economic Development Authority (BEDA): DA Hermanson said he asked for this to be put on the agenda to give BOCC an update on letters he previously emailed them regarding this topic; he said the matter was brought to his attention by Treasurer Kennedy and Assessor Keen. Both the Treasurer’s and Assessor’s office received letters notifying them BEDA was the owner of the wind farm and that the Lessee would be making a payment in lieu of taxes and therefore the county would not be receiving payment on ad valorem taxes for 10 years. The statute referenced by the BEDA was from 1951; DA Hermanson said that statute was challenged in 1980. DA Hermanson noted the statute cited was found to be unconstitutional. Chairman Shanks asked if Blackwell Economic Development Authority owned the wind farm and Hermanson replied, yes. Commissioner Skidmore said this is something the authority has been working on for several years. BOCC thanked DA Hermanson, Treasurer Christy Kennedy and Assessor Susan Keen.
Topic regarding changing from a water boiler system to a central heat and air unit for the courthouse: Chairman Shanks said he is not sure what the costs would be to do this but is willing to check into if the other two commissioners are in agreement. Shanks noted there have been pipes to break in the past and several of the pipes are corroded. It was the consensus of the BOCC to find out the costs to have a central heat/air unit installed.
Motion was made by Skidmore and seconded by Godberson approving Reimbursement Claim to receive State’s portion for Election Board Secretary Salary for the month of December 2017. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving Agreements between the BOCC and the following to have remote terminal capabilities with the Assessor’s office. DA Hermanson approved as to form: Mark Estep State Farm; The Myers Agency, Inc.; Cherokee Strip Credit Union; Gentle Turner Sexton & Harbison, LLC; Appraisal Services by Tim Stein; United Agency; Chandra Hough; Carrie Dover; Earl Ball Insurance Agency, Inc.; City of Newkirk. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Godberson stated crews are blading and hauling material to roads district wide, boom mowing on “R” Street, picking up trash and cleaning ditches on North Prentice Rd.
Commissioner Shanks noted crews are out one mile south of the state line working on a canal route and hauling sand.
Commissioner Skidmore stated crews are hauling sand to Chrysler between 108 and 124th Str., hauling rock to 140th between County Line and White Eagle, hauling sand to Bender Rd. between 108 and 92nd Str., blading Bender and Chrysler Rds., digging sand and piling sand at the river and traveled to Wichita to pick up a repaired truck from Cummins Sale and Service.
Motion was made by Godberson and seconded by Skidmore approving Circuit Engineering District Auction Policies where counties voluntarily participate in the CED Auction (this facilitates disposing surplus equipment). DA Hermanson approved to as form and told BOCC to be aware that if they decide to remove a piece of equipment after submitting to the auctioneer a removal penalty will be charged. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving to go out for bid to purchase a used John Deere 770GP Grader, Dist#1. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
First Addendum to Road Maintenance/Repair Agreement between Kay County and Rock Falls Wind Farm, LLC: DA Hermanson approved to as form and asked Commissioner Skidmore if he had visited with Dist#1 regarding this agreement. Commissioner Godberson said he would like to add another mile and asked if it could or should be in the same agreement. DA Hermanson said since both commissioners have the same interest they could use the same agreement for both districts. Commissioner Skidmore stated this particular agreement only addresses Dist#3.
Motion was made by Shanks and seconded by Godberson approving First Addendum to Road Maintenance/Repair Agreement between Kay County and Rock Falls Wind Farm, LLC for Dist#3. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
BOCC discussion continued regarding the agreement. Godberson said, in the future road agreements should include language for all Districts involved.
Motion was made by Shanks and seconded by Skidmore approving the following Resolution for Disposing of Equipment: Res#17, 18-110, Sheriff’s Department, 2010 Dodge Charger, donating to Harper County Sheriff’s Department; Res#17, 18-111, Hwy. Dist#2, Turbo Okidata printer, junked; Res#17, 18-112, Hwy. Dist#2, Turbo Okidata printer, junked; Res#17, 18-113, Hwy. Dist#2, Caterpillar 140M2 Motor Grader, returned to Warren Cat (lease expired). Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
BOCC continued discussion about the items being disposed.
Motion was made by Skidmore and seconded by Godberson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$639,272.78, D#1-$90,590.93; D#2-$90,590.92; D#3-$458,090.93; Highway-CBRIF-$22,448.08; Mortgage Certification Fee-$325.00; Resale Property-$13,090.95; Drug Court-$13,037.17; County Clerk Lien Fee-$632.50; Open Dumping Reward-$38.18; Public Building Authority (PBA)-$1,442.71-PBA Mtce-$1,408.84; PBA Tonkawa Schools-$4.82; PBA Ponca City Schools-$13.08; PBA Pioneer Technology Center-$3.19; PBA KCD#3-$12.78; Clerk Records Management (Preservation Fee)-$4,540.00; Assessor Revolving Fee (VI Reimbursement)-$437.93; Jail Sales Tax (County Sales Tax)-$332,147.76; Home Finance Authority-$1.55; Sheriff Service Fee-$24,081.32; Use Tax-$27,177.77. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Motion was made by Skidmore and seconded by Godberson approving the following Transfer of Appropriations: Hwy. Dist#1 Maintenance & Operations-$120,000.00 to Capital Outlay. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] DA Hermanson announced to all in attendance the Ponca City Leadership group would be visiting the courthouse and Kay County Detention Center on Wednesday.
DA Hermanson left the meeting to attend court.
Motion was made by Skidmore and seconded by Godberson approving Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Drug Court: 56, H Kristin Munson PLLC, 500.00, Attorney Attendance Fees; General: 1201, Hilton Garden Inn Norman, 182.00, Lodging; 1202, Hilton Garden Inn Norman, 273.00, Lodging; 1203, AT&T, 65.70, Internet; 1204, AT&T, 1455.34, Phone; 1205, AT&T, 1513.86, Phone; 1206, AT&T, 30.74, Phone; 1207, AT&T, 519.62, Phone; 1208, AT&T, 292.80, Phone; 1209, AT&T, 292.80, Phone; 1210, AT&T, 30.74, Phone; 1211, AT&T, 519.62, Phone; 1212, Rogers Oil Co., 78.53, Fuel; 1213, Quality Water Service, 40.95, Water; 1214, Quality Water Service, 22.90, Water; 1215, AT&T, 55.59, Internet; 1216, City of Newkirk, 4535.96, Utility Bill; 1217, Birch Communications, 420.12, Telephone; 1218, AT&T Mobility, 541.20, Internet; 1219, AT&T U Verse, 75.81, Internet; 1220, R.K. Black Inc, 126.65, Maintenance; 1221, Medlock, Brenda, 282.94, Travel; 1222, Sanders, Morgan, 488.29,
Travel; 1223, Comanche County Regional Juvenile Detention Cente, 1040.00, Juvenile Detention; 1224, Fuelman Of Oklahoma, 1022.65, Fuel; 1225, Decorative Dimensions, 153.00, Repairs; 1226, Southwest Business Products, 308.00, Paper; 1227, County Clerks & Deputies Assoc., 200.00, Dues; Health: 219, Oklahoma Correctional Industries, 1156.62, Furniture; 220, Falco Alarm Co., 213.00, Monitoring; 221, R.K. Black Inc, 42.82, Copier; 222, Centerpoint Energy Arkla, 159.00, Gas service; 223, Ponca City Utility Authority, 1175.12, Utility Bill; 224, Walmart Community BRC, 69.36, Supplies; 225, Southwest Business Products, 242.30, Janitorial Services; 226, Merrifield Office Supply, 514.57, Supplies; 227, The Meadows Center For Opportunity, 90.00, Shredding; 228, Farha Wholesale Co., 47.03, Supplies; 229, Michelle Ailey, 37.60, Travel; 230, Allen, Jeanine, 85.82, Travel; 231, Beaston, Amanda, 30.08, Travel; 232, Blake, Linda, 169.20, Travel; 233, Cusack, Michele, 18.80, Travel; 234, June Fetters, 56.40, Travel; 235, Glasgow, Genevieve, 45.12, Travel; 236, Harley, Wanda, 9.78, Travel; 237, Mollet, Michelle, 165.06, Travel; 238, Smith, Kendra, 42.39, Travel; 239, R.K. Black Inc, 44.00, Maintenance; 240, AT&T, 388.93, Phone; Highway: 909, KanOkla Networks, 1272.00, Boring; 910, Kelle Oil Company, 343.00, Repairs; 911, Starr Lumber Co., 46.76, Supplies; 912, Rural Water District #3, 50.81, Water; 913, G & B Auto, 175.00, Parts; 914, Galaxie Business, 67.90, Lease; 915, Centerpoint Energy Arkla, 149.67, Billing; 916, Owen Auto Supply, 1979.35, Parts; 917, Quality Water Service, 29.30, Water; 918, P & K Equipment, 10.17, Parts; 919, Locke Supply, 3.59, Supplies; 920, Kelle Oil Company, 231.62, Repairs; 921, Railroad Yard, 13787.50, Tank; 922, Deere Credit Inc, 1381.36, Lease; 923, KanOkla Networks, 35.00, Internet; 924, Highway 60 Tire & Service Inc, 122.49, Parts; 925, Unifirst Holdings Inc, 567.04, Uniforms; 926, Cintas Corporation, 119.60, Medical; 927, Kelle Oil Company, 358.14, Tires; 928, Safety- Kleen Systems Inc, 143.78, Service; 929, Cummins Central Power, 500.00, Diagnostic check; 930, Okla. Dept. of Transportation, 4095.40, Lease; 931, Godberson, Jack Ivan, 81.10, Mileage; Resale: 63, TM Consulting, 40.00, Updates; SH Svc Fee: 225, Blackwell Animal Hospital, 200.00, Service; 226, Leach Paper Co., 362.85, Supplies; 227, McDonald Computer Services LLC, 549.91, Maintenance; 228, Petsense, 119.98, Supplies; 229, Transunion Risk, 70.00, Software; 230, Watch Guard, 218.00, Sleeve; 231, Galls, 136.95, Equipment
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Godberson to adjourn,
9:50 a.m. Motion carried: Shanks, aye; Godberson, aye; Skidmore, aye.
Approved this 16th day of January, 2018.
JASON SHANKS, CHAIRMAN
JACK GODBERSON, MEMBER
PAUL SKIDMORE, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS