The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 18, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 15, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Jack Godberson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management Director; Donna Parker, Oklahoma Court Services; David May, CivicPlus; Cody Griesel, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Paul Skidmore led the Flag Salute.

 

Motion was made by Shanks and seconded by Godberson approving regular meeting minutes of

December 11, 2017.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving to enter into a special meeting of the Kay County Public Building Authority (9:02 a.m.).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving to re-enter into the regular meeting of the BOCC (9:09 a.m.).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Donna Parker, Oklahoma Court Services, presented the number of community service hour’s defendants are working and the projects they are involved in, she also presented photographs.  Ms. Parker reported New Community Service Clients-18; Regular Community Service Clients turned in for the month-52; Sanction Community Service hour’s completed-90; Total hour completed-928.75; Community Service Offender Completions-18.  She told about the completed events for November as follows:  Angel Tree-126 families received Christmas presents and 300 presents and books were given to children and the clients assisted with the disbursement of presents, Habitat for Humanity, Camp McFadden, Assembly of God, Barman Fire Department, Ponca Lake, Blackwell and Tonkawa Cemetery, Ponca City Fire Department, My Favorite Things and Friendship Feast-clients helped to serve food, clean grounds, assisted with sheet rock and served food and cleaned.  Ms. Parker told about the Upcoming Events as follows:  Salvation Army Kettles, Camp McFadden, Habitat for Humanity, My Favorite Things, Humane Society, Friendship Feast and Wheat heart Nutrition.

 

David May, Regional Sales Manager for CivicPlus regarding county website said he was here around one year ago and wanted to talk about updates made since that time.  He told BOCC he would present an updated quote as well.

 

Motion was made by Shanks and seconded by Godberson approving 2018 Payroll Calendar.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving Subscription Agreement, Service Exchange Agreement and supporting documents pertaining to American Fidelity moving forward with being the primary provider for supplemental insurance products, the Section 125 Plan and Flexible Spending Account Administrative Service, effective January 2018.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving Rural Economic Action Plan (REAP) for Kildare Fire Department Execution of Contract totaling $136,363.63.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Godberson stated crews are mowing, blading and hauling material to roads district wide, boom mowing and cleaning ditches on South Avenue, and installed pipe on Ranch Drive.

 

Commissioner Shanks noted crews are putting in a half tank on Waverly by Chilocco and also blading in that same area, taking out beaver dams on “W” Street and pulling ditches on Prentice Rd.

 

Commissioner Skidmore stated crews have been hauling sand to roads and grading and cleaning ditches and hauling wind farm rock to roads.  Skidmore told people have been taking the wind farm rock earmarked for the county and now we are site figuring the amount of rock owed to the county for compensation.  He said he has been inspecting the wind farm roads and assessing them as to the shape they are in.  Skidmore said crews are putting in new bearings on the screen plant in the shop, picking up trash off the roads and hauling it to the dump.  He said he rented a 6-wheel dump truck and using it to get sand from the river and hauling it for stockpile.

 

Motion was made by Shanks and seconded by Godberson Tabling adopting a Certificate as to the status of the Thunder Ranch Wind Project in relation to the BOCC.  DA Hermanson explained the certificate was stating there are no other requirements than what is on the Road Use Agreement and told it is not indicating the job is complete just stating it is in compliance.  Commissioner Shanks suggested not signing until he gets his rock and DA Hermanson agreed.   Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

No action was taken on a ODOT Claim Form 324a, Design Services for Erosion Control for Hubbard Rd. at Chikaskia River Overflow JP 32051(04), in the amount of $27,000.00, Dist#1.  Commissioner Godberson stated he is not sure the county owes this.  He spoke with Donnie Head, CED#8 Director, and Donnie Head sent him this form and told him this bill is for engineering fees and ODOT is to pay the cost.

 

Motion was made by Shanks and seconded by Godberson approving Title Page for Bridge Plans, Bridge Structure No. 36N3230E0180007, Local No. 215A, to build a bridge on “P” Street between Hubbard and Prospect, Dist#3.  Skidmore explained this bridge is an old wooden structure and he plans to build a new bridge to replace.  Commissioner Shanks asked how much the project would cost.  Skidmore said he thought the labor would be under $50,000 and total cost around $78,000.  Shanks said he didn’t think this was on the five year plan and if he used that money to replace the bridge he would be using money designated to his Hubbard Road project for $200,000 and said the five year plan might need to be revisited (the one that was signed last month).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Discussion regarding the bridge continued between the BOCC.

 

Motion was made by Shanks and seconded by Godberson approving Release of Claims for the Washunga Bay Overlay Project, Dist#2.  Shanks explained this project was on the same contract with another BIA project.  Shanks said his project is not finished and was informed that Kaw Nation will no longer be funding this project making his part of the contract “null and void”.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving Title Page for Bridge 50 on Dry Rd., Bridge Structure No. 36E0100N3310003, Local No. 50, Dist#2.  Shanks said this will be paid out of the CBRI funds.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving to go out for bid on Bridge 50 on Dry Rd., to be paid out of the CBRI Fund, Dist#2.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving the following Kay County Monthly Reports for November 2017:  Court Clerk; Election Board; Health Department; Assessor.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Godberson and seconded by Shanks approving the following Resolution for Disposing of Equipment:  Res#17, 18-106, Court Clerk, (2) Smart 2 DH Array Controller, vacuum cleaner, wood ladder, coffee maker, oak hutch, junked; Res#17, 18-107, Court Clerk, coffee table, (4) chairs, junked.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving the following Resolutions to Deposit Funds:  Res#17, 18-108, Open Dump Reward-$38.18, collections of November 2017.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  DA Hermanson confirmed there will be no meeting next week and the next BOCC meeting will be Tuesday, January 2, 2018.

 

NOTE:  THIS BID IS LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS.  THE LOWEST OR BEST BIDDER IS SELECTED PER LINE ITEM, FOR THAT REASON, MORE THAN ONE VENDOR WILL BE AWARED TO THIS BID NUMBER.  If selected vendor was not the lowest bidder, explanation is attached in the bid folder.  DA Hermanson reviewed the explanations that came from the custodial staff and stated he had concerns with some of the reasoning’s; he did state he understood quality is a reasonable point.  Motion carried:   Godberson, aye; Shanks, aye; Skidmore, aye.

Commissioner Shanks made a phone call.

 

Motion was made by Shanks and seconded by Godberson approving and awarding the following vendors on Bid#2018-8-Janitorial Supplies (opened in BOCC meeting 12-14-17):  Farha Wholesale; J&P Supply, Inc.; Merrifield Office Supply; Southwest Business; SW Plus.  Motion carried:   Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

DA Hermanson left the meeting to attend court.

 

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Drug Court: 52, Redwood Reditest Screening Devices, 1596.00, Supplies; 53, Bridgeway Inc., 260.00, Class; General: 1027, Newkirk Herald Journal, 28.00, Subscription; 1028, OK Natural Gas, 146.39, Billing; 1029, Clearwater Enterprises, 357.00, Natural Gas Service; 1030, Cintas Corporation Loc, 251.24, Linen Service; 1031, Cintas Corporation Loc, 251.24, Blanket for linen Service; 1032, Welch State Bank, 2676.40, Blanket for lease payment; 1033, ThyssenKrupp Elevator, 1648.73, Elevator Maintenance; 1034, Carroll, Chas W., 300.00, Professional services; 1035, Cintas Corporation Loc, 251.24, Linen Service; 1036, Younger-Holmes Electrical Contractors, 120.00, Repairs; 1037, Touchtone Communications, 44.01, Phone; 1038, KSOK, 1500.00, Advertising; 1039, Kay County Free Fair Board, 1500.00, Advertising; 1040, KNID, 499.14, Advertising; 1041, Kay County Free Fair Board, 2736.83, Judges; 1042, Kay County Free Fair Board, 660.00, Superintendent; 1043, Stolhand Heating & Air, 175.00, Repairs; 1044, Stolhand Heating & Air, 225.00, Repairs; 1045, Stolhand Heating & Air, 762.80, Service; 1046, O.M.E. Corporation, 524.15, Supplies; 1047, Quality Water Service, 39.30, Water; 1048, Oklahoma State University, 10475.00, Contractual Services; 1049, OK Court Services Inc, 2750.00, Community Service Coordinator; 1050, Touchtone Communications, 29.40, Phone; 1051, Cintas Corporation Loc, 251.24, Linen Service; 1052, Cintas Corporation Loc, 251.24, Linen Service; 1053, Imprimatur Press, 832.50, Statute books; 1054, City of Newkirk, 4346.37, Utility Bill; 1055, Okla. Juvenile Justice SVCS, 2840.00, Juvenile Detention; 1056, Eastern Okla Youth Services, 4806.24, Juvenile Detention; 1057, Texas County Juv.Det. Center, 1927.00, Juvenile Detention; 1058, Card Service Center, 23.00, Out Of County Expense; 1059, American Concrete, 2226.00, Concrete; 1060, Standley Systems Inc, 368.10, Repairs; 1061, Midwest Printing, 825.13, Checks; 1062, Stolhand Heating & Air, 150.00,

Service; 1063, Cantwell Enterprises Inc, 400.00, Bin; 1064, Whimsey, 314.10, Clothing; 1065, Oklahoma Tax Commission, 54.44, Tax; 1066, AT&T, 96.03, Billing; 1067, McDonald Computer Services LLC, 159.98, Repairs; 1068, Kennedy, Christine L., 59.92, Mileage; 1069, Kay County Election Board, 2012.20, Election expenses; 1070, Locke Auto Parts, 11.89, Belt; 1071, Bloomfield, Bryen, 70.18, Reimbursement; Health: 203, City of Blackwell, 367.47, Utility Bill; 204, AT&T, 298.67, Phone; 205, Smith, Kendra, 84.79, Travel; 206, Language Line Services, 100.60, Translastion; 207, R.K. Black Inc, 58.20, Copier maintenance; 208, Stolhand Heating & Air, 975.00, Maintenance; 209, ANCO Services, 2085.00, Janitorial Services; 210, O.M.E. Corporation, 192.45, Ink; 211, Stolhand Heating & Air, 90.00, Repairs; 212, Pitney Bowes,80.37, Lease; Highway: 798, Pioneer Technology Center, 40.00, Training; 799, USDA-APHIS-WS, 800.00, Rodent Services; 800, City of Blackwell, 298.22, Electric Charges; 801, City of Blackwell, 721.37, Electric Charges; 802, Cintas Corporation Loc, 880.33, Uniform Service; 803, Southwest Business Products, 282.08, Parts; 804, NAPA, 163.99, Parts; 805, Pioneer Technology Center, 40.00, Training; 806, AT&T, 286.77, Phone; 807, Action Truck Parts, 471.80, Parts; 808, Kay Electric Cooperative, 349.00, Billing; 809, Deere Credit Inc, 1502.61, Lease payment; 810, Circuit Engineering District #8, 67.00, Signs; 811, Dish, 20.60, Billing; 812, City of Blackwell, 4.50, Fees; 813, Unifirst Holdings Inc, 260.22, Cleaning; 814, Alcohol & Drug Testing Inc, 145.80, Testing; 815, Yellowhouse Machinery Co, 572.64, Parts; 816, John Deere Financial, 162.42, Parts; 817, Locke Supply, 506.36, Supplies; 818, Locke Supply, 150.03, Supplies; 819, Hotsy of Oklahoma Inc., 305.45, Supplies; 820, Locke Supply, 35.91, Supplies; 821, Locke Supply, 3.59, Pipe; 822, Locke Supply, 211.15, Heater; 823, Locke Supply, 153.39, Supplies; 824, Welch State Bank, 2136.55, Lease; 825, SNB NA, 857.19, Lease; 826, SNB NA, 4113.38, Lease; 827, RCB Bank, 3096.08, Lease; 828, Caterpillar Financial Services Corp, 3846.88, Lease; 829, Tucker, Teena M, 10.00, Keys; Jail Debt-ST: 6, Kay County JFA #124183, 307030.93, Tax Collections;

PBA: 24, Choate, Calie Jo, 1000.00, Maintenance; 25, Quality Water Service, 135.75, Filters; Resale: 53, Forte, 89.00, E check fees; 54, Presort First Class, 362.86, Postage; 55, Blackwell Journal Tribune, 6816.86, Publication;

SH Svc Fee: 196, Quality Water Service, 74.00, Water; 197, Harrison, Stella, 444.00, Juvenile Transports; 198, Fuelman Of Oklahoma, 1286.40, Fuel

 

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Godberson to adjourn,

11:12 a.m.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 2nd day of January, 2018. 

 

 

 

 

 

 

                                                                _________________________________

                       PAUL SKIDMORE, CHAIRMAN

                                    

                                                                    _________________________________

                       JASON SHANKS, MEMBER

              

                      _________________________________

           JACK GODBERSON, MEMBER

 

 

 

 

 

ATTEST:

 

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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