The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 11, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on December 8, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Jack Godberson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Emergency Management Director; Sharon Rowen, Ponca City News; Cody Griesel, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by Godberson approving regular meeting minutes of
December 4, 2017. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Resolution No. 17, 18-103, supporting the City of Newkirk to obtain a grant for funding of a walking trail and safe routes to school projects. Commissioner Shanks told the city is applying for a grant through ODOT. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving to use a single-source provider, American Fidelity Assurance Company, for medical expense savings programs like Section 125, supplemental insurance and providing a Flexible Spending Account; approving Resolution No. 17, 18-104 allowing American Fidelity Assurance Company as a single-source provider to help achieve greater compliance and administrative efficiencies for Kay County. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving and authorizing Requisitioning Officer-Brenda Medlock; Receiving Agents-Carole Stephens & Maribeth Ratliff and Inventory Clerk-Carole Stephens for the OSU Extension Center accounts. Effective December 11, 2017 Brenda Medlock will become the acting County Director for the Kay County Extension Office replacing Corbin DeWitt. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Godberson stated crews are mowing, blading and hauling material to roads district wide, digging out rip rap at sand pit, cleaned out ditches on Pleasantview, and installed pipe on “U” Str.
Commissioner Shanks noted crews are working at sand pit, putting head walls on pipe at Hwy. 11 & Union.
Commissioner Skidmore stated crews brought the screen plant into the shop to work on repairing the bearings, hauled sand to a few roads, grading and cleaning ditches. He said they have had an excess of furniture and garbage dumped on the roads so crews have been picking it up and hauling to the dumpster. Skidmore noted crews have been trimming trees on the county easements, taking out trees on Cowboy Hill and cleaned ditches and put in a new culvert between 108th and 124th Street.
Motion was made by Shanks and seconded by Godberson Tabling adopting a Certificate as to the status of the Thunder Ranch Wind Project in relation to the BOCC. DA Hermanson explained the certificate was stating there are no other requirements than what is on the Road Use Agreement. Thunder Ranch revised the first Certificate to make it clear the statements are being made as of the date of the Certificate. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Road Maintenance Agreement between the BOCC and Chilocco Wind: Commissioner Shanks said wanted to make sure lime stone rock could not be used on the roads in front of homes and he wanted dust control. DA Hermanson reminded BOCC he could not tell them yes or no, but only makes suggestions; he did sign approving as to form. Commissioner Godberson asked if Chilocco knew where they were purchasing the rock and Shanks answered, no.
Motion was made by Shanks and seconded by Godberson approving a Road Maintenance Agreement between the BOCC and Chilocco Wind Farm/PNE Wind USA, Inc., Dist#2. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Public Service/Pipeline Crossing Line Installations: Kay Co. RWD#3, SW Corner/SW4 S34 T27N R2E ending NE Corner/NE4 S4 T26N R2E, crossing diagonally across intersection Union/Coleman, Dist#2. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Kay County Monthly Reports for November 2017: Treasurer; Election Board; County Clerk. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Resolution for Disposing of Equipment: Res#17, 18-105, Hwy. Dist#1, HP Desktop Computer, junked. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$376,435.82, D#1-$146,597.46; D#2-$132,548.62; D#3-$97,289.74; Highway-CBRIF-$21,859.97; Mortgage Certification Fee-$525.00; Resale Property-$9,287.25; Child Abuse Prevention-$380.50; Drug Court-$13,403.35; Local Emergency Planning Committee (LEPC)-$1,000.00; County Clerk Lien Fee-$1,783.50; Open Dumping Reward-$107.75; Public Building Authority (PBA)-$4,447.99-PBA Mtce-$1,408.84; PBA Tonkawa Schools-$5.14; PBA Ponca City Schools-$13.94; PBA Pioneer Technology Center-$4,86; PBA KCD#3-$3,015.21; Clerk Records Management (Preservation Fee)-$4,125.00; Assessor Revolving Fee (VI Reimbursement)-$806.28; Jail Sales Tax (County Sales Tax)-$307,030.93; Home Finance Authority-$1.66; Sheriff Service Fee-$16,746.60; Use Tax-$34,994.77. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] Dennis Bonewell, Emergency Management Director, told there would be safety training tomorrow at the KCDC at 10:00 a.m. and 2 p.m. He also told there is a “red flag” alter warning all that trash is not to be burned.
DA Hermanson left the meeting to attend court.
Motion was made by Shanks and seconded by Godberson approving and awarding the lowest/best bidder on the six month bids for commonly used items (opened in BOCC meeting on 12-4-17)as follows: NOTE: EACH SIX MONTH BID IS LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS PER BID NUMBER. THE LOWEST BIDDER IS SELECTED PER LINE ITEM, FOR THAT REASON, MORE THAN ONE VENDOR WILL BE AWARED TO EACH BID NUMBER. Bid#2018-1-Asphalt-Asphalt Producers, Inc., Coastal Energy Corp., Daniel Ready Mix, Evans & Associates, Logan County Asphalt Co., McConnell & Associates, T&C Asphalt Materials, Tulsa Asphalt LLC; Bid#2018-2-Bridge Materials-K&O Construction, Railroad Yard, Sunbelt Equipment (BOCC noted Sunbelt product is narrower by 2 inches); Bid#2018-3-Grader Blades-Dub Ross Co. Inc., Valk Mfg. Co.; Bid#2018-4-Concrete-American Concrete, PC Concrete Inc. (BOCC noted there is a 5 mile radius with extra charges included); Bid#2018-5-Road Rock-ACG Materials, APAC-Central Inc., Burbank Materials LLP, Diemer Construction, Dolese Bros Co., Evans & Assoc Constr., Quapaw, Sober Brothers, Inc., Stewart Stone Inc.; Bid#2018-6-Culvert Pipe-Core & Main LP, Dub Ross Co Inc., Railroad Yard Inc., Sunbelt Equipment; Bid#2018-7-Office Supplies-Merrifield Office Supply, Southwest Business Products. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson Tabling Bid#2018-8-Janitorial Supplies for review and selection by the custodial staff. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Safety Awards to be released on December 15, 2017 and Payroll with warrants to be released on December 22, 2017, Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Drug Court: 51, Ramey Price Cutter Supermarkets, 137.73, Supplies; General: 920, Postmaster, 144.00, Lease; 921, Standley Systems Inc, 45.73, Maintenance Agree.; 922, Quality Water Service, 41.00, Water; 923, OK Court Services Inc, 2750.00, Community Service Coordinator; 924, AT&T, 65.70, Internet; 925, Quality Water Service, 74.20, Water; 926, Medlock, Brenda, 512.52, Travel; 927, LiveView GPS Inc, 119.85, Subscription; 928, Communityworks, 2820.00, Juvenile Detention; 929, R.K. Black Inc, 328.86, Maintenance; 930, AT&T U Verse, 75.81, Internet; 931, Quality Water Service, 26.90, Water; 932, Merrifield Office Supply, 326.20, Toner; 933, Jack Bowker Ford, 52.22, Oil Change; 934, Bumper To Bumper, 242.31, Parts; 935, Fuelman Of Oklahoma, 820.88,
Fuel; 936, Safelite Auto Glass, 217.85, windshield; 937, Cintas Corporation, 245.67, Supplies; Health: 183, Centerpoint Energy Arkla, 98.12, Service; 184, Michelle Ailey, 69.56, Travel; 185, Allen, Jeanine, 55.93, Travel; 186, Beaston, Amanda, 60.16, Travel; 187, Cusack, Michele, 37.60, Travel; 188, Elfving, Janell, 14.95, Travel; 189, Fulsom, Donna, 37.60, Travel; 190, Glasgow, Genevieve, 67.68, Travel; 191, Harley, Wanda, 9.78, Travel; 192, Erika Macy, 37.60, Travel; 193, Mollet, Michelle, 63.54, Travel; 194, Wehunt, Amy, 18.23, Travel; 195, Southwest Business Products, 380.05, Supplies; 196, Merrifield Office Supply, 174.61, Supplies; 197, The Meadows Center For Opportunity, 90.00, Shredding; 198, AT&T, 392.54, Phone; 199, R.K. Black Inc, 44.00, Maintenance; 200, McKesson Medical-Surgical, 300.00, Supplies; 201, Stolhand Heating & Air, 290.00, Maintenance; 202, Cummins, Vicki B, 42.30, Travel; Highway: 761, Sober Brothers, 2933.46, Rock; 762, Evans & Associates, 49307.73, Resurfacing; 763, OK Natural Gas, 20.81, Gas bill; 764, Hats Auto Supply, 288.24, Parts; 765, Lampton Welding, 105.65, Blanket For Supplies; 766, Rural Water District #3, 63.67, Water; 767, Filter Care Of Missouri, 22.15, Filter Service; 768, Briggs Hardware, 175.15, Parts & Service; 769, Owen Auto Supply, 1941.38, Parts; 770, Cintas Corporation, 60.47, First aid supplies; 771, ACG Materials, 6799.27, Rock; 772, Birch Communications, 102.94, Telephone; 773, Quality Water Service, 29.30, Water; 774, Circuit Engineering District #8, 633.00, Posts; 775, G & B Auto, 300.00, Parts; 776, SNB NA, 1704.06, Lease payment; 777, RCB Bank, 1814.15, Lease payment; 778, Deere Credit Inc, 1381.36, Lease payment; 779, CNB Of Okarche, 7276.19, Lease; 780, KanOkla Networks, 35.00, Internet; 781, Merrifield Office Supply, 339.00, Supplies; 782, Southwest Truck Parts, 367.26, Parts & Service; 783, MHC Kenworth, 1200.00, Parts; 784, Shepherd Oil Co., 14817.22, Fuel; 785, Encounter Wireless Service, 44.00, Internet; 786, Cross Oil, 13827.35, Diesel; 787, Merrifield Office Supply, 280.78, Supplies; 788, Locke Auto Parts, 177.93, Parts; 789, Alcohol & Drug Testing Inc, 189.80, Testing; 790, Alcohol & Drug Testing Inc, 159.80, Testing; 791, Okla. Dept. of Transportation, 4095.40, Lease; 792, Cintas Corporation, 73.34, Supplies; 793, Buesing Pump & Supply, 92.32, Supplies; 794, Computer Solutions Unlimited, 741.50, Computer; 795, Wrights Machine Shop, 253.78, Supplies; 796, Shanks, Jason R, 105.40, Mileage; 797, Godberson, Jack Ivan, 100.15, Mileage; SH Svc Fee: 186, Casey, Angela, 141.00, Juvenile Transports; 187, Casey, Angela, 168.00, Blanket For Juvenile Transport; 188, COPS Products LLC, 309.64, Gear; 189, Take Ten Tire, 1950.71, Maintenance; 190, Watkins, Bobbie, 99.00, Juvenile Transports; 191, Petsense, 109.98, Supplies; 192, Transunion Risk, 70.00, Software; 193, Watkins, Earl, 498.00, Transports; 194, Watkins, Earl, 222.00, Juvenile Transports; 195, JD Design, 45.00, Graphics
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Godberson to adjourn,
10:56 a.m. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Approved this 18th day of December, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
JACK GODBERSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS