The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, December 4, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on December 1, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Jack Godberson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Sean Grigsba, Kay County Undersheriff; Jessica Wathor, Kay County Sheriff Administration Assistant; Dennis Bonewell, Emergency Management Director; Kristi Woolley, Oklahoma Juvenile Affairs; Chris Schroder and Randy Robinson, ACCO; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).

 

Chairman Paul Skidmore led the Flag Salute.

 

Motion was made by Shanks and seconded by Godberson approving regular meeting minutes of

November 27, 2017.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving Oklahoma Juvenile Affairs Claim for September 2017 in the amount of $4,331.14.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving to enter into regular meeting of the Kay County Home Finance Authority (9:03 a.m.).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving to enter into regular meeting of the BOCC (9:08 a.m.).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving to enter into regular meeting of the Kay County Public Building Authority (9:08 a.m.).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving to enter into regular meeting of the BOCC (9:11 a.m.).  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Brian Mauck District Manager for American Fidelity Assurance Company regarding supplemental insurance and administrative efficiencies was here to explain the benefits and answer questions. 

 

Motion was made by Shanks and seconded by Godberson approving Reimbursement from State for Election Board Secretary Salary for the month of November 2017.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving reappointing Jimmy Greenhagen to the Justice Facilities Trust Authority to serve another three year term.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

Commissioner Godberson stated crews are mowing, blading and hauling material to roads district wide, digging out rip rap and installed pipe on Oakland Rd.

 

Commissioner Shanks noted crews have completed all the mowing jobs for the winter, black topping Union Str. and should finish today.  Shanks said he has exhausted all road funds and now will be going to the sand pits.

 

Commissioner Skidmore stated crews hauling shale to roads, hauling and grading roads, pulling ditches, finished the culvert on 44th Str. west of the golf course, working on a culvert on Cowboy Hill, working on road signs and did some spraying at the yard on 29th.  He said they have one truck in the shop in Tonkawa.

Quotes for a monthly truck rental on a 6 wheel truck with large capacity and automatic transmission to be used in hauling sand off the river, Dist#3:  Yellowhouse Machinery-37 ton-$11,500.00; Warren Cat-43 ton-$21,023.00; VanKeppel-30 ton-$11,000.00/40 ton-$13,500.00

 

DA Hermanson asked Commissioner Skidmore how many months he was planning to rent and was told one month.  The other two commissioners asked questions regarding if it breaks down, how many hours it can be used, etc.  Skidmore said if it doesn’t work out he would not be obligated to keep renting for the month.

 

Motion was made by Skidmore and seconded by Shanks approving the quote from Yellowhouse Machinery and renting for one month only at a cost of $11,500.00.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson Tabling adopting a Certificate as to the status of the Thunder Ranch Wind Project in relation to the BOCC.  DA Hermanson explained the certificate was stating there are no other requirements than what is on the Road Use Agreement.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving and authorizing Requisitioning Officers-Commissioner Dist#1, #2, #3, Tammy Reese; Receiving Agents-Patsy Leyva, Holly Cline; Inventory Clerks-Patsy Leyva for Insurance/Benefits accounts.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Godberson approving the following Kay County Monthly Reports for October 2017:  Election Board.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Resolutions to Deposit Funds:  Reese pointed out to BOCC on Res#17, 18-102, Highway Dist#1-$367,500.00; Rock Falls Wind Farm/County Road Use Agreement should have read Highway Dist#3.  She said it was correct on the actual Resolution and it was just a typographical error on Agenda. 

 

Motion was made by Shanks and seconded by Godberson approving the following Resolutions to Deposit Funds:  Res#17, 18-97, Highway Dist#2-$13,381.51, BIA Maintenance Agreement Project FY17-18; Res#17, 18-98, Highway Dist#2-$6.898.28, BIA Maintenance Agreement Project FY17-18; Res#17, 18-99, LEPC Grant-$1,000.00, grant money from DEQ to be used for LEPC expenditures; Res#17, 18-100, Open Dump Reward-$107.75, October 2017 monthly fees for Newkirk Reward Fund; Res#17, 18-101, Highway Dist#1-$49,307.73, BIA Washunga Bay Project; Res#17, 18-102, Highway Dist#3 (corrected from Agenda that read Dist#1)-$367,500.00, Rock Falls Wind Farm/County Road Use Agreement.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving the following Transfer of Appropriations: Sheriff Service Fee Overtime-$4,403.87 to Capital Outlay.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson rescinding the following Transfer of Appropriations: Sheriff Service Fee Overtime-$4,403.87 to Capital Outlay.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

No action was taken on Transfer of Appropriations-Sheriff Service Fee Overtime-$4,403.87 to Capital Outlay (it was approved in BOCC meeting on 11-27-17).

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  None.

 

DA Hermanson left the meeting to attend court.

 

10:00 a.m. - Opened six month bids for commonly used items as follows:  Bid#2018-1-Asphalt-Asphalt Producers, Inc., Coastal Energy Corp., Daniel Ready Mix, Evans & Associates, Logan County Asphalt Co., McConnell & Associates, T&C Asphalt Materials, Tulsa Asphalt LLC, Vance Brothers, Inc.; Bid#2018-2-Bridge Materials-K&O Construction, Railroad Yard, Sunbelt Equipment; Bid#2018-3-Grader Blades-Dub Ross Co. Inc., Valk Mfg. Co., Warrant Cat; Bid#2018-4-Concrete-American Concrete, GCC Ready Mix, PC Concrete Inc.; Bid#2018-5-Road Rock-ACG Materials, APAC-Central Inc., Burbank Materials LLP, Diemer Construction, Dolese Bros Co., Evans & Assoc Constr., Quapaw, Sober Brothers, Inc., Stewart Stone Inc.; Bid#2018-6-Culvert Pipe-Core & Main LP, DP Supply Co., Dub Ross Co Inc., Railroad Yard Inc., Sunbelt Equipment; Bid#2018-7-Office Supplies-Merrifield Office Supply, Southwest Business Products; Bid#2018-8-Janitorial Supplies-Farha Wholesale, J&P Supply Inc., Merrifield Office Supply, Southwest Business, SW Plus.

 

Motion was made by Shanks and seconded by Godberson Tabling (so bids can be tabulated)  six month bids for commonly used items:       Bid#2018-1 Asphalt; Bid#2018-2 Bridge Materials; Bid#2018-3 Grader Blades; Bid#2018-4 Concrete; Bid#2018-5 Road Rock; Bid#2018-6 Culvert Pipe; Bid#2018-7 Office Supplies; Bid#2018-8 Janitorial Supplies.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Godberson approving Blanket Purchase Orders and Maintenance & Operations Claims.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Assr Rev Fee: 15, Staples, 133.94, Supplies; General: 914, Valero Short Stops, 94.85, Fuel; 915, AT&T, 96.03, Internet; 916, AT&T Mobility, 521.20, Internet; 917, AT&T, 55.59, Internet;              918, Southwest Business Products, 175.35, Battery; 919, Bloomfield, Bryen, 42.44, Travel; Highway: 735, O Reilly Auto Parts, 35.94, Parts & supplies; 736, OK Natural Gas, 114.71, Monthly Service; 737, G & B Auto, 195.00, Blanket for parts; 738, Brandts, 173.25, Supplies; 739, AT&T, 276.44, Telephone; 740, OK Natural Gas, 56.58, Gas bill; 741, P & K Equipment, 59.27, Parts; 742, Sober Brothers, 1797.18, Rock; 743, Dish Network, 42.02, Service; 744, Centerpoint Energy Arkla, 138.20, Billing; 745, Galaxie Business, 67.90, Copier; 746, Willis Engineering, 1500.00, Engineering; 747, Locke Auto Parts, 182.94, Parts; 748, Dish, 17.03, Satellite service; 749, Deere Credit Inc, 2471.94, Lease payment; 750, Encounter Wireless Service, 44.00, Internet; 751, Unifirst Holdings Inc, 508.47, Uniform Cleaning; 752, ACG Materials, 1486.26, Rock; 753, Unifirst Holdings Inc, 1414.26, Uniforms; 754, Welch State Bank, 2136.55, Lease; 755, Helena Chemical Co, 81.25, Chemicals; 756, S & K Direct Steel LLC Inc, 102.06, Gases; 757, Skidmore, Paul, 26.85, Reimbursement; 758, Shanks, Jason R, 130.54, Mileage; 759, Lock Shop, 25.00, Keys; 760, Southwest Business Products,

30.80, Paper; Resale: 52, Forte, 1.21, E check fees; SH Svc Fee: 179, Walmart Community, 378.74, Blanket For Supplies; 180, McDonald Computer Services LLC, 299.97, Maintenance; 181, AT&T,  81.93, Telephone; 182, Fuelman Of Oklahoma, 1458.36, Fuel; 183, 911 Custom, 214.00, Gear; 184, Watkins, Earl, 540.00, Security; 185,

Burkes Classic Restoration, 45.50, Repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by Godberson to adjourn,

10:54 a.m.  Motion carried:  Godberson, aye; Shanks, aye; Skidmore, aye.

 

 

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Approved this 11th day of December, 2017. 

 

                                                   _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                    _____________________________

                       JASON SHANKS, MEMBER

              

                      _________________________________

           JACK GODBERSON, MEMBER

 

ATTEST:

 

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

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