The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 27, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on November 22, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Jack Godberson, Member; Brian Hermanson, District Attorney (DA); Nick Tucker, Assistant District Attorney; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Christy Kennedy, Kay County Treasurer; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management Director; Kristi Woolley, Oklahoma Juvenile Affairs; Sharon Rowen, Ponca City News; Cody Griesel, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Skidmore introduced newly elected County Commissioner Dist#1 Jack Godberson and welcomed him to the board. DA Hermanson introduced Nick Tucker as an Assistant District Attorney recently hired in the DA’s office.
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of
November 13, 2017. Motion carried: Godberson, abstained; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of November 20, 2017. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Donna Parker, Oklahoma Court Services was not in attendance to present the number of community service hour’s defendants are working and the projects they are involved in.
Motion was made by Shanks and seconded by Godberson approving Oklahoma Juvenile Affairs Claim for August 2017 in the amount of $2,738.98. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Interlocal Agreement between BOCC and the City of Blackwell, Oklahoma: Chairman Skidmore told the county was going to be in a new culvert and drainage around the Blackwell Golf Course area and assist the City of Blackwell with the project. DA Hermanson said the language on this agreement was corrected by his office. Commissioner Shanks asked if an agreement had to be put in place for this action. DA Hermanson stated anytime the county spends county funds on another entity an agreement should be put in place.
Motion was made by Shanks and seconded by Godberson approving Interlocal Agreement between BOCC and the City of Blackwell, Oklahoma. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Recent bomb threat made to the courthouse: Sheriff Steve Kelley stated he felt all went relatively smoothly and all employees, visitors, etc. were evacuated from the building in a timely manner. Sheriff told the person who made the bomb threat was arrested by 1 p.m. Commissioner Godberson said he thought it all went well. Commissioners and County Officials in attendance thanked the Sheriff and his staff for a job done well. DA Hermanson said charges were filed for a minimum of 12 years and maximum of life on the person arrested. Commissioner Skidmore said he thought Dennis Bonewell should have been contacted since he is the Emergency Management Director. Sheriff Kelley said this was considered strictly a law enforcement matter. Bonewell said his position would have been to make sure each office went to their designated area and to offer support. DA Hermanson said at the next safety meeting this matter needs to be readdressed and reinforcements in discussions to all employees.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Godberson stated crews are blading and hauling material to roads district wide, doing shoulder work on new overlay on Rainbow Rd., mowing secondary roads and brooming off Rainbow and Enterprise Rd.
Commissioner Shanks noted crews are hauling sand on Home Road and expected to finish today and then will haul sand to needed areas on roads, mowing, blading and will start black topping Union from Hubbard Rd. to highway beginning tomorrow.
Commissioner Skidmore stated crews ripped shale at shale pit and hauled shale to roads, pulling ditches, shaping roads south of Tonkawa, hauling shale and rolling it with the packer on Indian Rd., finished hauling road rock on FEMA project at 13th and Brake, replacing a culvert on 44th Str. west of the golf course and continue to move items from the old to new warehouse.
Motion was made by Shanks and seconded by Godberson approving County Bridge and Road Improvement (CBRI) Five Year Plan. Commissioner Shanks explained the Five Year Plan. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Resolution No. 17, 18-91 Interlocal Cooperative Agreement for CED. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson rescinding motion on Resolution No. 17, 18-91 Interlocal Cooperative Agreement for CED (Resolution was not in hand). Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Resolution No. 17, 18-94 stating the county has and will continue to utilize Federal Aid Funds, CBRI for road and bridge construction in the county, O.S. T69§601.3. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
County Ordinances pertaining to the Rockin’ Horse Dance Club: DA Hermanson stated the letter and language presented by management of the Rockin Horse Dance Club included more ordinances than the county could permit. He mentioned the county has a Resolution already in place explaining that the county has no zoning requirements. Clerk Reese said the “No County Zoning Requirements Resolution” had already been given to club management and they asked for more explanation in letter format. DA Hermanson stated the county had no authority to approve the use of the property and the county has no zoning requirements and that’s all that can be stated in the letter to be submitted to the club. Dennis Bonewell asked if the club was located in a flood plain zone. Representatives from the club stated they had consulted with an insurance company and nothing pertaining to the club being in a flood plain zone was mentioned.
Motion was made by Shanks and seconded by Godberson approving a letter to the Rockin Horse Dance Club located at 2200 E. Coleman Rd., Ponca City stating Kay County has not enacted any ordinances or agreements which would prohibit the proposed use of the mentioned property. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving and authorizing Requisitioning Officers-Jack Godberson, Ronnie Nelson, William J. McAllaster; Receiving Agents and Inventory Clerks-Jill Copelin and Rusty Klinger for District #1 accounts. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Resolution No. 17, 18-91 Interlocal Cooperative Agreement for CED (Resolution was found). Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Kay County Monthly Reports for October 2017: Court Clerk, Treasurer, Election Board and Assessor. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Resolution-Declaration of Surplus: Res#17, 18-95, Highway Dist#3-Two (2) 2012 John Deere Road Groom to list on internet public auction with George Brown, Nelson Auctions, 1750 FM 423, Frisco, TX 75033. Chairman Skidmore explained the process and stated there is no seller’s fee. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving on the following Resolutions to Deposit Funds: Res#17, 18-93, Highway Dist#2-$11,979.09, BIA Maintenance Agreement Project, FY17-18; Res#17, 18-96, PBA KCD#3-$3,000.00, reimbursement for attorney fees (regarding loan to purchase Halliburton property). Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving the following Transfer of Appropriations: Sheriff Service Fee Overtime-$4,403.87 to Capital Outlay. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]
DA Hermanson left the meeting to attend court.
10:00 a.m. - Opened Bid#2018-10-Election Ballots and the following bids were received: Royal Printing and Mid-West Printing. Election Board Secretary Cheryl Howard stated there was only $0.1 difference on certain line items. She told the BOCC that Royal Printing does not separate the ballots making it very time consuming. Howard said in the past if there are any problems with the ballots that Mid-West will deliver or meet her half way, they separate the ballots and offer better customer service. She said, with those mentioned, she thinks it is well worth her time to go with Mid-West Printing. Howard presented the BOCC with a letter of explanation.
Motion was made by Shanks and seconded by Godberson approving, upon recommendation of the Election Board Secretary, awarding Bid#2018-10-Election Ballots to Mid-West Printing Company. (Several line items on this bid, for review of this bid see the County Clerk). Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Godberson approving Payroll Verifications for November 2017, Blanket Purchase Orders and Maintenance & Operations Claims. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018 CBRI: 1, Evans & Associates, 54700.00, Asphalt; 2, Evans & Associates, 58790.00, Asphalt; Drug Court: 45, Gold-N-Treasures, 58.68, Key Fobs; 46, Ball Trophy & Engraving Co., 50.00, Plaques; 47, Redwood Toxicology Laboratory, 1950.00, Testing; 48, Bridgeway Inc., 195.00, Training; 49, H Kristin Munson PLLC, 500.00, Attorney Fees; 50, Omega Laboratories Inc, 133.00, Testing; General: 898, Craig Co. Detention Center, 775.00, Juvenile Detention; 899, OPERS, 1518.64, Retirement; 900, R.K. Black Inc, 129.00, Maintenance Agree.; 901, R.K. Black Inc, 92.00, Copier maintenance; 902, Oklahoma State University, 10475.00, Contractual Services; 903, Sanders, Morgan, 894.44, Travel; 904, Card Service Center, 478.61, Out Of County Expense; 905, R.K. Black Inc, 107.27, Maintenance; 906, Birch Communications, 414.76, Telephone; 907, Fuelman Of Oklahoma, 1278.47, Fuel; 908, Good Ole Boy's Guns & Ammo, 813.50, Ammunition; 909, Southwest Business Products, 18.78, Supplies; 910, Davis, Frances, 26.32, Travel; 911, Neal, Shirley, 26.32, Travel; 912, Smethers, Sean, 425.00, Tech Service; 913, Kennedy, Christine L., 125.19, Mileage; Health: 168, Parker Pest Control, 145.00, Pest Control; 169, City of Blackwell, 425.81, Utility Bill; 170, Language Line Services, 622.29, Translastion; 171, OK Correctional Industries, 306.31, Furniture; 172, Elfving, Janell, 14.95, Travel; 173, Harley, Wanda, 16.12, Travel; 174, Smith, Kendra, 84.79, Travel; 175, AT&T Mobility, 159.44, Phone; 176, OK Natural Gas, 127.28, Gas service; 177, Oklahoma State Dept of
Health, 35804.04, Payroll; 178, AT&T, 298.15, Phone; 179, R.K. Black Inc, 58.20, Maintenance; 180, ANCO Services, 2085.00, Janitorial Services; 181, Ponca City Utility Authority, 1083.99, Utility Bill; 182, R.K. Black Inc, 151.54, Maintenance; Highway: 686, Evans & Associates, 75870.00, Asphalt; 687, City of Blackwell, 281.78, Utility Bill; 688, City of Blackwell, 612.18, Utility Bill; 689, Filter Care Of Missouri, 199.40, Filter Service; 690, Southwest Truck Parts, 299.05, Parts; 691, ACCO, 95.00, Registration; 692, G & B Auto, 299.00, Repairs; 693, Ponca City Utility Authority, 502.64, Electric Service; 694, Cintas Corporation Loc, 1189.85, Uniforms; 695, ACG Materials, 962.21, Rock; 696, Deere Credit Inc, 1502.61, Lease payment; 697, AT&T, 286.77, Phone; 698, ACG Materials, 13687.88, Rock; 699, Thurman-McGlothin, 47.00, Testing; 700, Railroad Yard, 3158.92, Pipe; 701, Railroad Yard, 1089.85, Pipe; 702, Davis Sanitation, 55.00, Trash service; 703, Direct Discount Tire, 391.00, Tires; 704, Duncan Diesel Repair, 1050.00, Repairs; 705, Unifirst Holdings Inc, 249.02, Uniforms; 706, Unifirst Holdings Inc, 249.02,
Uniforms; 707, Cintas Corporation, 108.43, Supplies; 708, Irwin Trailer LLC, 1448.60, Tarps; 709, Encounter Wireless Service, 68.00, Internet; 710, Standley Systems Inc, 33.00, Maintenance; 711, Dish, 20.60, Satellite service; 712, Cintas, 72.89, First aid supplies; 713, Shepherd Oil Co., 6164.64, Diesel; 714, Shepherd Oil Co., 2213.10, Fuel; 715, CNB Of Okarche, 7276.19, Lease payment; 716, ACG Materials, 6898.28, Rock; 717, Southwest Business Products, 22.75, Supplies; 718, Direct Discount Tire, 389.00, Tires; 719, Blackwell Auto Parts, 6.99, Parts; 720, Blackwell Tire Service, 30.00, Repairs; 721, Hotsy of Oklahoma Inc., 226.00, Hose; 722, SNB NA, 857.19, Lease payment; 723, SNB NA, 4113.38, Lease payment; 724, RCB Bank, 3096.08, Lease payment; 725, Caterpillar Financial Services Corp, 4751.79, Lease payment; 726, Randy Weathers Mechanical, 120.00, Repairs; 727, Helena Chemical Co, 101.00, Chemicals; 728, Oklahoma Tax Commission, 7.56, Registration; 729, Buesing Pump & Supply, 273.43, Pipe; 730, Locke Supply, 61.99, Supplies; 731, Shanks, Jason R, 103.79, Mileage; 732, Kelle Oil Company, 787.45, Supplies; 733, Buesing Pump & Supply, 184.89, Supplies; 734, Buesing Pump & Supply, 173.96, Supplies;
Jail Debt-ST: 5, Kay County JFA #124183, 337354.18, Tax Collections; PBA: 21, Choate, Calie Jo, 1000.00, Maintenance; 22, Pioneer Fire And Safety, 48.00, Inspections; SH Svc Fee: 174, Bumper To Bumper, 55.88, Parts; 175, Whimsey, 152.00, Shirts; 176, Galaxie Business, 54.89, Maintenance; 177, Fuelman Of Oklahoma, 1184.07, Fuel; 178, Response Technologies LTD, 918.22, Supplies
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Godberson to adjourn,
10:36 a.m. Motion carried: Godberson, aye; Shanks, aye; Skidmore, aye.
Approved this 4th day of December, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
JACK GODBERSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS