The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, November 13, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on November 9, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Billie Chrz, Assistant District Attorney (ADA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management Director; Jack Godberson; Johnny Leven; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute.

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of

November 6, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Reimbursement for Election Board Secretary Salary for the month of August 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Discontinuation of Service Waiver with LifeReady Automated External Defibrillator (AED) Program Management:  Dennis Bonewell mentioned after last week’s meeting he spoke one-on-one with each commissioner regarding this situation and felt it was the consensus of all not to sign this waiver.  Bonewell said he didn’t feel comfortable signing the waiver either and noted these services were never ordered.  He said he spoke with the Newkirk Fire Chief about this issue and noted he felt the same way. Bonewell said he was told the services were free when we originally purchased the AED’s.  Commissioner Shanks said the waiver seemed like a scare tactic and stated the county is not under any obligations.  ADA Chrz stated this was not a regulatory agency and as long as the batteries are working in the AED’s the county should be fine.  No Action was taken.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster stated crews are mowing secondary roads, repairing pipes on Kildare Rd. and trimming trees.

 

Commissioner Shanks noted crews are mowing and hauling sand from river.

 

Commissioner Skidmore stated crews ripped shale at shale pit and hauled shale to roads, pulling ditches, shaping roads south of Tonkawa, hauling rock east of town on “S”, “T” and “U” Street, hauling shale and rolling it with the packer on North 124th, repairing signs, working on trucks in shop, welding screen plant at shale pit and continue to move items from old to new warehouse. 

 

Motion was made by Shanks and seconded by McAllaster approving Resolution No. 17, 18-90 Designating Official Board Member and First/Second Alternates to CED No. 8 as follows:  Dist#3 Paul Skidmore as official board member, Dist#2 Jason Shanks as first alternate and Dist#1 as second alternate.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Resolution No. 17, 18-91 Approving Interlocal Cooperative Agreement for CED:  ADA Chrz stated she would like to see this tabled so amendments can be made to make sure the agreement is in compliance with the statutes.

 

Motion was made by Shanks and seconded by McAllaster Tabling Resolution No. 17, 18-91 Approving Interlocal Cooperative Agreement for CED.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Grant and Cooperative Agreement between the BIA and Kay County to reconstruct six (6) bridges on behalf of Kaw Nation.  Shanks noted this is putting $80,000 into account to cover expenses for two bridges in his district.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

Motion was made by Shanks and seconded by McAllaster approving amendments to six month bids on commonly used items (removing tire bid and adding to the concrete and culvert pipe bid).  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for October 2017:  Health Department; County Clerk.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving on the following Resolutions to Dispose of Equipment:  Res#17, 18-89, Court Clerk, mahogany desk transferred to Harper County Court Clerk; mahogany desk-junked; HP ProBook Laptop returning to AOC.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving on the following Resolutions to Deposit Funds:  Res#17, 18-92, Child Abuse Prevention-$380.50, jury service donations.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$346,823.94, D#1-$136,623.85; D#2-$112,517.98; D#3-$97,682.11; Highway-CBRIF-$22,284.98; Mortgage Certification Fee-$505.00; Resale Property-$12,585.76; Drug Court-$8,656.00; County Clerk Lien Fee-$589.00; Public Building Authority (PBA)-$1,442.41; Clerk Records Management (Preservation Fee)-$3,430.00; Assessor Revolving Fee (VI Reimbursement)-$1,023.13; Jail Sales Tax (County Sales Tax)-$337,354.18; Home Finance Authority-$1.50; Sheriff Service Fee-$30,788.21; Use Tax-$37,112.03.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Transfer of Appropriations: Highway Dist#3 Maintenance & Operations-$80,000.00 to Dist#3 Bldg.-$60,000.00/Capital Outlay-$20,000.00.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] 

 

ADA Chrz and Chairman Skidmore stepped out of the meeting; Skidmore returned to the regular meeting and ADA Chrz left the meeting to attend court.

 

Motion was made by Shanks and seconded by McAllaster approving Payroll with warrants to be released on November 21, 2017, Blanket Purchase Orders and Maintenance & Operations Claims.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

FY 2017/2018 PURCHASE ORDERS:

2016-2017 General: 2548, Oklahoma Legal Directory, 8.75, Directory; 2549, COPS Products LLC, 1550.00, Gear;

Serv.Fee: 447, COPS Products LLC, 1245.00, Gear; 2017-2018 General: 764, KWLS Radio LLC, 4200.00, Advertising; 765, Quality Water Service, 34.10, Billing; 766, Merrifield Office Supply, 650.00, Supplies; 767, Fuelman Of Oklahoma, 1552.65, Fuel; 768, Eastern Okla Youth Services, 3162.00, Juvenile Detention; 769, Pioneer Technology Center, 80.00, Safety course; 770, NACo, 931.00, Dues; 771, Fusion, 268.51, Phone; 772, Quality Water Services, 144.15, Blanket for water; 773, Rogers Oil Co., 189.05, Fuel; 774, Texas County Juv. Det. Center,

1640.00, Juvenile Detention; 775, Kay County Free Fair Board, 1440.00, Security; 776, River Ridge Construction Llc, 5960.00, Concrete; 777, Dewitt, Corbin, 655.16, Travel; 778, Dept. of Public Safety, 350.00, OLETS; 779, Quality Water Service, 110.50, Water; 780, McDonald Computer Services LLC, 189.97, Repairs; 781, Merrifield Office Supply, 449.50, Ink Cartridges; 782, Southwest Business Products, 148.00, Supplies; 783, Jamey Denoya, 350.00, Repairs; 784, Southwest Business Products, 100.40, Envelopes; 785, Cintas Corporation, 263.72, Medical Supplies; 786, Kay County Election Board, 4003.27, Election expenses; Health: 162, Oklahoma State Dept of Health, 56051.64, Payroll; 163, The Meadows Center For Opportunity, 180.00, Shredding; 164, Pearson, 916.97, Forms; 165, Houghton Mifflin Harcourt Publishing Co, 203.40, Forms; 166, GlaxoSmithKline Pharmaceutical, 359.60, Vaccines; 167, Southwest Business Products, 916.25, Toner; Highway: 617, Custom Action Hydraulics LLC, 100.02, Parts; 618, Evans & Associates, 38441.73, Resurfacing; 619, Locke Auto Parts, 191.73, Blanket for parts; 620, Holiday Inn Express & Suites, 89.00, Lodging; 621, Lowes Companies Inc., 112.25, Lumber; 622, Lowes Companies Inc., 94.05, Paint for office; 623, Encounter Wireless Service, 68.00, Internet; 624, Birch Communications, 101.60, Telephone; 625, Quality Water Service, 29.30, Water; 626, Kay Electric Cooperative, 343.00, Billing; 627, Cintas Corporation Loc, 907.49, Uniforms; 628, ACG Materials, 13795.52, Rock; 629, Deere Credit Inc, 1381.36, Lease payment; 630, ACG Materials, 13800.00, Rock; 631, American Concrete, 463.75, Concrete; 632, Buesing Pump & Supply, 179.40, Regulator; 633, Shanks, Jason R, 200.34, Mileage; 634, Take Ten Tire, 70.40, Repairs; 635, Okla. Dept. of Transportation, 4095.40, Lease payment; 636, North Central Rebuilders, 68.34, Labor; 637, Buesing Pump & Supply, 120.00, Regulator; ML Fee: 3, Quality Water Service, 110.85, Water; 4, Quality Water Service, 105.60, Water; PBA: 19, Choate, Calie Jo, 1000.00, Maintenance; 20, USDA-RDDCFO, 3000.00, Payment;

Resale: 44, Forte, .57, E check fees; RM&P: 3, Midwest Printing, 3379.20, Scanning Records; SH Svc Fee: 136, Webster, TJ, 66.00, Juvenile Transports; 137, Security Transport Services, 670.60, Transports; 138, Garcia, John, 252.00, Blanket For Juvenile Transport; 139, Sac & Fox Juvenile Detention, 506.64, Juvenile Detention; 140, Eastern Okla Youth Services, 5122.44, Juvenile Detention; 141, Communityworks, 3000.00, Juvenile Detention; 142, Tulsa Co. Juvenile Bureau, 1842.75, Juvenile Detention; 143, Leach Paper Co., 241.31, Supplies; 144, Okla. Juvenile Justice SVCS, 2720.00, Juvenile Detention; 145, Tebow, Alma, 201.00, Juvenile Transports; 146, Watkins, Earl, 456.00, Juvenile Transports; 147, Caffey, Justin W, 32.26, Travel; 148, Tebow, Daniel L., 201.00, Juvenile Transports; 149, Lowes Companies Inc., 24.40, Supplies; 150, Watkins, Earl, 327.00, Transports; 151, Lowes

Companies Inc., 98.01, Supplies; 152, Burkes Classic Restoration, 334.00, Batteries; 153, Ramirez, Victoria, 99.00, Juvenile Transports; 154, Harrison, Stella, 414.00, Juvenile Transports

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours. 

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,

10:26 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

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Approved this 20th day of November, 2017. 

 

                                        

 

           _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                    _____________________________

                       JASON SHANKS, MEMBER

              

                      _________________________________

           WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

ATTEST:

 

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

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