The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 23, 2017, in Courtroom B on the 2nd floor of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on October 20, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Kay County Emergency Management; Donna Parker, Oklahoma Court Services; Billy Steichen, Ranch Drive Fire Department; Jack Godberson; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of
October 16, 2017. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Donna Parker, Oklahoma Court Services, presented the number of community service hour’s defendants are working and the projects they are involved in: She began by giving the total monthly completed hours for September 2017 starting with new Community Service clients-27, regular Community Service turned in for the month-66, Sanction Community Service hours completed-120, total hours completed-1,016 and Community Service offender completions-16. Ms. Parker reported on the Completed Events as follows: Habitat for Humanity-clients assisted with the ongoing project of the new home by getting the brick and siding on the house; Habitat Restore-clients helped with stocking the store and helping with cleaning-up water from the ceiling leaking; Johnson Temple-clients helped with mowing, trimming and hauling off brush; Camp McFadden-clients assisted with the Lowe’s Hero project refurbishing the buildings, painting and making repairs and assisting with the Adventure Day Help with youth; Ponca City Disc Golf-clients assisted with normal clean-up and cut brush to set up for the Halloween; Ponca Nation Community Center-clients assisted with re-arranging of the community closet and relocation from the cultural center to the old smoke shop building. Upcoming Events mentioned were: Camp McFadden, Habitat for Humanity, Ponca City Disc Golf, Humane Society, November 6th First Christian Church, Friendship Feast and Joy of Recovery.
Motion was made by Shanks and seconded by McAllaster approving the following Resolutions Authorizing Application for Financial Assistance from the Rural Economic Action Plan (REAP) Fund: Res#17, 18-82 – Kildare Fire Department, to seek funding to build a fire state/community building to replace an aging fire station that the fire department has out grown; Res#17, 18-83 - Ranch Drive Rural Fire Department, to purchase a used Fire Engine/Pumper Truck. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Agreement by and between the BOCC and the following for remote terminal capabilities with the Assessor’s Office. The Murray Agency. DA Hermanson approved as to form. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
First Deputy McAllaster stated crews are replacing culverts on South Enterprise Rd. and crews are grading roads.
Commissioner Shanks noted crews are putting in a ˝ tank on Pleasantview and Peckham Rd. and crews will be hauling rock all week.
Commissioner Skidmore stated crews ripped shale at shale pit and hauled shale to roads, hauled crusher to roads, mowing and repairing signs. He said crews are also fixing tires and working on trucks in the shop.
Motion was made by Shanks and seconded by McAllaster approving Pipeline Right-of-Way with Temporary Construction Easement for Kay County Rural Water Dist#3 on the described property: Section 2 Township 26N Range 2E and more particularly described as: N2 W2 W2 of Lot 2 of NE4, less N. 15 ft. for R/W.. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving to re-bid purchasing a tractor (no bids were previously received in BOCC opening on 10-16-17), Dist#3. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Additions or changes to the six month bid list for commonly used items before sending out bids: Clerk Reese presented each commissioner with the six month bid list for them to review before sending out. Commissioner Skidmore told he would like to add tires to the six month bid list. Discussion was made.
Motion was made by Shanks and seconded by McAllaster approving the six month bid list for commonly used items as it was presented and to add tires to the list of bids. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster Tabling the following Public Service/Pipeline Crossing Application: Chilocco Windfarm, LLC-SE4/SE4 S26 T29N R2E ending SE4/SE4 S27 T29N R2E, Home Rd., Dist#2. Commissioner Shanks told this is for a transmission burial of a line on tribal ground but on the county easement. He had questions for the DA Hermanson and Hermanson suggested tabling the item for further review. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Kay County September 2017 Monthly Reports: Court Clerk. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Transfer of Appropriations: Health Insurance & Benefits-$27,000.00 to Safety Awards Insurance & Benefits. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] None.
Motion was made by Shanks and seconded by McAllaster approving Payroll with warrants to be released on October 30, 2017, Blanket Purchase Orders and Maintenance & Operations Claims. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Assr Rev Fee: 12, Locke Auto Parts, 133.57, Parts; Drug Court: 38, Redwood Toxicology Laboratory, 1813.00, Testing; 39, Ball Trophy & Engraving Co., 50.00, Plaques; 40, Layton Law Offices PLLC, 375.00, Attorney Fees; General: 603, OSU/CLGT, 125.00, Registration; 604, Secretary of State, 25.00, Notary commission; 605, Staples, 280.35, Supplies; 606, SCAUG, 570.00, Training; 607, OK Court Services Inc, 2750.00, Community Service Coordinator; 608, OSU-CTP, 75.00, Training; 609, Ponca City FFA, 2500.00, Petting zoo; 610, Nash, Terri K, 34.26, Reimbursement; Health: 132, OK Natural Gas, 115.96, Utility Bill; 133, ANCO Services, 2085.00, Janitorial Services; 134, Language Line Services, 302.82, Translastion; 135, Falco Alarm Co., 213.00, Monitoring; Highway: 488, City of Blackwell, 434.49, Utility Bill; 489, City of Blackwell, 273.33, Utility Bill; 490, Yellowhouse Machinery Co, 119.03,
Blanket for parts; 491, Direct Discount Tire, 330.00, Tire; 492, G & B Auto, 265.00, Parts; 493, Mike Redding, 496.00, Shale; 494, ACG Materials, 2045.51, Rock; 495, ACG Materials, 6894.48, Rock; 496, Deere Credit Inc, 1502.61, Lease Purchase Payment; 497, Dish, 20.60, Satellite service; 498, Standley Systems Inc, 33.00, Maintenance; 499, Cross Oil, 13591.50, Fuel; 500, CNB Of Okarche, 7276.19, Lease payment; 501, AT&T, 286.32, Phone; 502, Shanks, Jason R, 103.26, Mileage; 503, Ultimate Pest Management LLC, 58.00, Pest Control; Jail Debt-ST: 4, Kay County JFA #124183, 313264.94, Tax Collections; PBA: 17, Floyd Law Firm P.C, 1500.00, Legal expense; Resale: 27, Forte, .60, Fees; SH Svc Fee: 112, Farha Wholesale Co., 428.18, Supplies; 113, Galaxie Business, 45.31, Blanket For Copier Maintenance; 114, McDonald Computer Services LLC, 324.94, Toner
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,
10:32 a.m. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Approved this 30th day of October, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
WILLIAM J. MCALLASTER, FIRST DEPUTY
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS