The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Tuesday, October 10, 2017, in Courtroom B on the 2nd floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on October 6, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Christy Kennedy, Kay County Treasurer; Marilee Thornton, Kay County Court Clerk; Steve Kelley, Kay County Sheriff; Jack Godberson; Johnny Leven; Jason Bergdall, Yellowhouse Machinery; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of

October 2, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving County Membership Dues to National Association of Counties in the amount of $931.00.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster stated crews are grading, hauling rock to roads district wide, mowing and repairing wash-outs.

 

Commissioner Shanks noted crews are blading and will continue to blade until all roads have been gone over, hauling rock and mowing.

 

Commissioner Skidmore stated crews ripped shale at shale pit and hauled shale to roads, hauled river rock to roads, cleaned and moved items to the new building, trimmed trees, mowed, fixed signs and sprayed brush at intersections, serviced vehicles, painted in new shop and getting ready to replace a culvert on 44th Street north of Furguson. 

 

Motion was made by Shanks and seconded by McAllaster approving Lease Agreements/Financial Documents with Yellowhouse Machinery on four new graders, Dist#3.  DA Hermanson noted he reviewed the agreements and pointed out this Lease Purchase Agreement has a 60 month lease balloon where $660,000 is paid at the end and he cautioned Dist#3 not to go over the 5,000 hours per each piece of equipment.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.  It was noted the Lease Purchase is with Community National Bank in Okarche.

 

Motion was made by Shanks and seconded by McAllaster approving to “AMEND” Change Order No. 2 on Bid#2017-32 District Attorney Office Remodel (floor and paint) adding a cost of $385.00 to the original bid amount.  Commissioner Shanks said this is being amended from last week because the additional cost should be $385.00 instead of $350.00.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

Commissioner Skidmore asked DA Hermanson about the remodeling and Hermanson told their progress.

 

Motion was made by Shanks and seconded by McAllaster approving the following Public Service/Pipeline Crossing Application:  SW4/SW4 S8 T25N R2E ending NW4/NW4 S17 T25N R2E, EO250 Rd., Dist#1.  McAllaster said Rockwater Energy was putting in a temporary waterline.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Res#17, 18-72 Concerning Bridge Inspection Responsibility by Local Government for Compliance with National Bridge Inspection Standards.  Commissioner Shanks the county approves this every two years and we have always used CED#8 for the county’s engineering.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Kay County September 2017 Monthly Reports:  Treasurer.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment:  Res#17, 18-76, County Clerk, Executive Chair-transferred to Dist#3; Res#17, 17-78, Court Clerk, 4 Chairs-transferred to Kay County District Attorney, Fax Machine, 3 Quiet Keyboard-junked.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds:  Res#17, 18-77, Highway Dist#2-$1,040.35, sale of scrap metals; Res#17, 18-79, Highway Dist#1-$500.00, Public Service/Pipeline Crossing Line Installation Application; Res#17, 18-80, Highway Dist#1-$12,976.24, BIA Washunga Bay Project FY17-18.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Highway-$1,745,590.97, D#1-$1,475,823.35; D#2-$164,639.84; D#3-$105,127.78; Highway-CBRIF-$19,108.06; Mortgage Certification Fee-$470.00; Resale Property-$22,694.70; Drug Court-$24,106.51; County Clerk Lien Fee-$422.85; Public Building Authority (PBA)-$11,648.34; Clerk Records Management (Preservation Fee)-$4,695.00; Assessor Revolving Fee (VI Reimbursement)-$712.30; Jail Sales Tax (County Sales Tax)-$313,264.94; Home Finance Authority-$1.60; Sheriff Service Fee-$25,522.68; Use Tax-$30,865.22.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  None.

 

Motion was made by Shanks and seconded by McAllaster approving Blanket Purchase Orders and Maintenance & Operations Claims.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 General: 2545, Oklahoma State University, 156.18, Maintenance; 2546, Quality Water Service, 31.10, Water; 2547, Quality Water Services, 22.90, Water; Highway: 2070, Hetrick Electric, 3662.99, Electrical Work; 2071, Hetrick Electric, 480.00, Electrical Work; 2072, Hetrick Electric, 495.36, Electrical Work

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Drug Court: 27, Bridgeway Inc., 260.00, Class; 28, Bridgeway Inc., 325.00, Class; 29, Bridgeway Inc., 260.00, Training; 30, Layton Law Offices PLLC, 250.00, Attorney Fees; 31, Redwood Reditest Screening Devices, 1995.00, Supplies; 32, Staples, 255.71, Supplies; 33, Gold-N-Treasures, 58.68, Key Fobs; 34, Call2 Test, 198.03, Scheduling; 35, Roquemore Court Services LLC, 13442.94, Coordinator Fees; General: 555, Tulsa Co. Juvenile Bureau, 4095.00, Juvenile Detention; 556, Jackson Boiler & Tank Co., 2286.60, Maintenance Agree.; 557, Southwest Business Products, 59.42, Blanket For Supplies; 558, Kay County Election Board, 1639.60, Election expenses; 559, Quality Water Services, 52.85, Blanket for water; 560, Valero Short Stops, 188.30, Blanket For Fuel; 561, Quality Water Services, 26.90, Blanket for water; 562, Quality Water Service, 24.60, Water; 563, Standley Systems Inc, 40.15, Maintenance Agree.; 564, Staples, 88.44, Supplies; 565, R.K. Black Inc, 35.27, Maintenance; 566, Take Ten Tire, 997.70, Maintenance; 567, AT&T Mobility, 521.20, Internet; 568, Harrell Automotive & Recovery, 1075.00, Maintenance; 569, AT&T, 55.59, Internet; 570, Ratliff, Maribeth, 104.90, Travel; 571, AT&T, 177.34, Internet; 572, AT&T, 65.70, Internet; 573, Postmaster, 98.00, Stamps; Health: 102, Oklahoma State Dept of Health, 34708.52, Payroll; 103, Oklahoma State Dept of Health, 33569.95, Payroll; 104, Walmart Community BRC, 16.04, Supplies; 105, Walmart Community BRC, 49.56, Supplies; 106, Turf Surfers, 640.00, Lawn Care; 107, Southwest Business Products, 661.89, Supplies; 108, Merrifield Office Supply, 731.67, Supplies; 109, Farha Wholesale Co., 74.40, Supplies; 110, Michelle Ailey, 63.92, Travel; 111, Allen, Jeanine, 76.14, Travel; 112, Beaston, Amanda, 102.46, Travel; 113, Brownfield, Misttina, 10.80, Travel; 114, Cusack, Michele, 30.08, Travel; 115, Elfving, Janell, 14.95, Travel; 116, June Fetters, 111.86, Travel; 117, Forman, Tammy, 17.86, Travel; 118, Harley, Wanda, 108.29, Travel; 119, Sigrid Krause, 98.70, Travel; 120, Mollet, Michelle, 240.64, Travel; Highway: 435, P & K Equipment, 67.51, Parts; 436, Blackwell Auto Parts, 3.40, Parts; 437, OK Natural Gas, 20.81, Gas service; 438, Rural Water District #3, 71.40, Water; 439, Cintas Corporation Loc, 1054.20, Uniform Service; 440, Starr Lumber Co., 71.98, Supplies; 441, Kelle Oil Company, 400.50, Repairs; 442, Blackwell Tire Service, 27.00, Repairs; 443, KanOkla Networks, 35.00, Internet; 444, Deere Credit Inc, 1381.36, Lease Purchase Payment; 445, Filter Care Of Missouri, 197.70, Blanket for parts; 446, Standley Systems Inc, 550.00, Maintenance Agree.; 447, ACCO, 95.00, Registration; 448, Cross Oil, 2112.00, Oil; 449, Staples, 99.99, Chair; 450, McDonald Electric, 499.00, Parts; 451, Farmers Grain Company, 15068.76, Diesel; 452, Locke Supply, 127.02, Fitting; 453, Okla. Dept. of Transportation, 4095.40, Lease payment; 454, Locke Supply, 291.90, Faucet; 455, Direct Discount Tire, 378.04, Tires; 456, Eakins, Thomas A, 20.00, Fuel; 457, Merrifield Office Supply, 85.98, Supplies; Resale: 25, Newkirk Herald Journal, 25.00, Subscription;

SH Svc Fee: 97, Lowes Companies Inc., 300.06, Blanket For Supplies; 98, Tactical Tailor, 419.25, Accessories; 99, Quality Water Service, 74.00, Water; 100, Fuelman Of Oklahoma, 1217.00, Fuel; 101, Fuelman Of Oklahoma, 1482.43, Fuel; 102, AT&T, 81.74, Telephone; 103, Transunion Risk, 70.60, Software; 104, Ponca City News, 37.52, Advertising

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

Motion was made by Shanks and seconded by McAllaster approving the BOCC to Recess (9:57 a.m.) until 11:00 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving to re-enter into the BOCC regular meeting.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

At this point of the meeting it became a joint meeting with the Excise Board Members. 

 

Discussion was made on “work copy” FY 2017-2018 Estimate of Needs and Financial Statement of the FY 2016-2017 with all department heads.  Discussion began with each officer going over their budget needs and explaining their requests.  Discussion was made regarding using the “Use Tax” account to supplement general fund accounts, amphitheater, costs involved to hire an architect to draw plans for an annex building for additional county offices and risk assessment.

 

Motion was made by Shanks and seconded by McAllaster approving to Recess (1:17 p.m.) until 1:30 p.m. so Commissioner Shanks could spend time making adjustments to the “work copy” FY 2017-2018 Estimate of Needs portion of the budget prepared by the budget maker.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving to Reconvene (1:43 p.m.) regular meeting of the BOCC.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the FY 2017-2018 Estimate of Needs and Financial Statement of the FY 2016-2017 with all department heads.  Decreasing estimate of needs were made to the District Attorney, Sheriff and Election Board accounts, increasing requests in County Commissioner account to take Administrative Assistants-Dist#1, #2 & #3 from the Highway Account and move to the General Fund County Commissioner Account, allowing $100 per month raises to all employees paid out of the general fund and allowing elected officials an $87.50 per raise as set by statutory formula to begin in November 2017 payroll.  All other accounts were approved as presented.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Kay County Publication Sheet Financial Statement of the Various Funds for the Fiscal Year Ending June 30, 2017, and Estimate of Needs for the Fiscal Year Ending June 30, 2018.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,

1:55 p.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

*************************************

Approved this 16th day of October, 2017.                                                        

           _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                  _____________________________

                       JASON SHANKS, MEMBER

              

                      _________________________________

           WILLIAM J. MCALLASTER, FIRST DEPUTY

ATTEST:

 

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

*************************************