The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, October 2, 2017, in Courtroom B on the 2nd floor of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 29, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Jack Godberson; Dusty Bittle, Yellowhouse Machinery; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of

September 25, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Res#17, 18-73, authorizing application for financial assistance from the Rural Economic Action Plan (REAP) Fund for the Peckham Fire Department to seek funding to purchase a bunker gear.  Shanks told the Fire Department is applying for a grant; the same thing River Road Fire Department did last week. Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving Reimbursement for Election Board Secretary Salary for the month of September 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster stated crews are mowing, grading, hauling rock to roads and posting signs on Cowboy Hill Road.

 

Commissioner Shanks noted crews are blading and will be mowing right-of-ways all week.

 

Commissioner Skidmore stated crews are putting up signs, finalizing work on a culvert on 124th Street south of 60th.  He mentioned he exchanged graders for new graders. 

 

Motion was made by Shanks and seconded by McAllaster Tabling Affidavit of Well-Plugging Cost, Application for Letter of Credit, Change of Operator, Operator’s Agreement to Plug Oil, Gas & Service Wells within the State of Oklahoma, Transfer of Operator & Letter of Credit to operate a gas well that is located on Dist#3 property at 319 N. 29th, furnish gas to Dist#3 and to obtain the legal right and ownership of the gas well.  Chairman Skidmore said he is still working on and waiting for answers.  DA Hermanson noted this project is a work in progress.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

No action was taken and Skidmore requested this item be taken off the agenda on Affidavit of Well-Plugging Cost, Application for Letter of Credit, Change of Operator, Operator’s Agreement to Plug Oil, Gas & Service Wells within the State of Oklahoma, Transfer of Operator & Letter of Credit to operate a gas well that is located on Dist#3 property at 319 N. 29th, furnish gas to Dist#3 and to obtain the legal right and ownership of the gas well.

 

The following quotes were received on boring for a water line for Dist#3 new warehouse:  Mach I Construction-$7.50 a foot-$1,500; Jeff Matthews-$10 a foot; KanOkla-$5.00 a foot.

 

Motion was made by Shanks and seconded by McAllaster approving and accepting the lowest quote received from KanOkla-$5.00 a foot on boring for a water line for Dist#3 new warehouse.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster Tabling (for review by DA Hermanson) Lease Agreements/Financial Documents with Yellowhouse Machinery on four new graders, Dist#3.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving to go out for bid to have concrete work done at the new warehouse building location, Dist#3.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving action to out for bid on a used 150 or more HP Tractor (comparable to a year/model 1996 8200 John Deere) with mechanical front wheel axle, dual rear tires and wheels, independent PTO-1000 RPM, Dist#3.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Res#17, 18-70, County Road Machinery and Equipment Revolving Fund for requested used motor grader (140M) or equal Dist#2 and JD Motor Grader 672G Dist#3.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Change Order No. 2 on Bid#2017-32 District Attorney Office Remodel (floor and paint) adding a cost of $350.00 to the original bid amount.  Commissioner Shanks told this is to repair and paint the ceiling in the Victim Witness unit.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Board of Trustees’ Proposed Amendments to the Bylaws and Articles of Association of the Association of County Commissioners of Oklahoma Self-Insured Group (ACCO-SIG) and Self-Insured Fund (ACCO-SIF):  Commissioner Shanks said he spoke with ACCO SIG/SIF District#8 Director Brad Raven regarding the proposed amendments.  Director Raven told all the changes are in red and noted the format of the book has been changed.  Raven said it will take 66 & 2/3 membership votes to implement the proposed changes.  He stated several counties are looking at getting outside quotes and told if that happens it would increase the costs to remaining counties.  Raven said if a county leaves ACCO-SIG/SIF that county would not be able to get back on the insurance for three years.  Commissioner Shanks said resolutions will be placed in an enclosed sealed envelope and hand-carried to the ACCO Fall Conference and opened during the general session.   If passed the amendments would not go into effect until after October 25, 2017.  The last time amendments were made to these documents occurred on November 3, 1999.  Commissioner Shanks recommended the proposed changes upon recommendation by ACCO SIG/SIF District#8 Director Brad Raven.  Shanks told the other two Commissioners if they wanted to read the book with the proposed amendments he would give the book for them to review and put back on agenda at a later date.

 

Motion was made by Shanks and seconded by McAllaster approving Res#17, 18-71 to ACCEPT and IMPLEMENT the Board of Trustees’ Proposed Amendments to the Bylaws and Articles of Association of the Association of County Commissioners of Oklahoma Self-Insured Group (ACCO-SIG) and Self-Insured Fund (ACCO-SIF).   Commissioner Shanks will take the sealed envelope with the Resolution to the Fall ACCO Conference to be presented during general session.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster Tabling Res#17, 18-72 Concerning Bridge Inspection Responsibility by Local Government for Compliance with National Bridge Inspection Standards.

Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Jack Godberson asked the BOCC questions regarding this item.

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment:  Res#17, 18-68, Court Clerk, credenza, desk, 2 bookcases-transferring to Harper County Court Clerk; Res#17, 18-74, County Clerk, office chairs (6)-transferring to Dist#3; Res#17, 18-75, Court Clerk, Executive chair, coat rack-transferring to Harper County Court Clerk/ desk, book case-transferring to Kay County District Attorney.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds:  Res#17, 18-67, Highway Dist#1-$1,374,534.51, BIA Washunga Bay Reconstruction Project FY17-18, Deputy McAllaster said this is an overlay project; Res#17, 18-69, Highway Dist#2-$63,500.00, BIA 6 Bridge Project, FY17-18, Commissioner Shanks said this is for engineering plans.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

Motion was made by Shanks and seconded by McAllaster approving the following Cash Fund Estimate of Needs and Request for Appropriation:  Treasurer Resale Lapse Balance from FY16-17 to FY17-18-$25.00.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Transfer of Appropriations:  Highway Dist#3 Maintenance & Operations (M&O)-$45,000.00 to Dist#3 Building.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  Sheriff Steve Kelley introduced the newly hired courthouse security deputy Mike Garcia.  Kelley told he hired him from Grant County and told about his previous experience.

 

DA Hermanson said his first floor office is finished and said it looks nice and told BOCC he really appreciated being able to have all the remodeling done.  He said for the next two weeks the third floor offices will be torn up while the remodeling begins.  DA Hermanson said his office would not be getting remodeled because he remodeled his office, with his own personal funds, when he was elected.  He also told he has been having trouble with his cell phone but could be reached on his office phone.

 

DA Hermanson left the meeting to attend court.

 

Motion was made by Shanks and seconded by McAllaster approving Payroll Verifications for September 2017, Blanket Purchase Orders and Maintenance & Operations Claims.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Assr Rev Fee: 11, Staples, 49.99, Supplies; Drug Court: 26, Redwood Toxicology Laboratory, 2019.00, Testing; General: 523, Oklahoma State University, 266.78, Maintenance; 524, Ultimate Pest Management LLC, 52.00, Pest Control; 525, Sanders, Morgan, 283.75, Travel; 526, Dewitt, Corbin, 160.70, Travel; 527, Ink Technologies LLC, 471.00, Toner Cartridges; 528, Tulsa Co. Juvenile Bureau, 2320.50, Blanket For Juvenile Detentions; 529, Eastern Okla Youth Services, 252.96, Blanket For Juvenile Detentions; 530, Sac & Fox Juvenile Detention, 1498.81, Blanket For Juvenile Detentions; 531, Okla. Juvenile Justice SVCS, 1240.00, Blanket For Juvenile Detentions; 532, Ink Technologies LLC, 197.70, Ink Cartridges; 533, Leaming, Carol L., 170.20, Travel; 534, Holman, Lacie E, 41.44, Travel; 535, Cintas Corporation, 182.62, Supplies; 536, Southwest Business Products, 111.37, Supplies; 537, Medlock, Brenda, 369.09, Travel; 538, Dewitt, Corbin, 244.68, Travel; 539, Juniors Locks & Alarms, 203.00, Labor; 540, Sanders, Morgan, 168.78, Travel; 541, Fuelman Of Oklahoma, 1198.78, Fuel; 542, Birch Communications, 420.90, Telephone; 543, Dept. of Public Safety, 350.00, OLETS; 544, Burkes Classic Restoration, 261.20, Maintenance; 545, McDonald Computer Services LLC, 469.95, Maintenance; 546, Ultimate Pest Management LLC, 52.00, Pest Control; 547, Jamey Denoya, 350.00, Repairs; 548, Ultimate Pest Management LLC, 778.00, Lawn Care; 549, Newkirk Mini-Storage, 480.00, Rental; 550, OK Cremation & Funeral Home, 358.00, Charity cremation; 551, McDonald Computer Services LLC, 39.99, Labor; 552, Southwest Business Products, 48.50, Supplies; 553, Kay County Assessor, 360.00, Reimbursement; 554, Collins, Christina J, 355.68, Reimbursement;

Health: 94, Baileys Test Strips, 183.00, Supplies; 95, R.K. Black Inc, 143.28, Maintenance; 96, Centerpoint Energy Arkla, 34.55, Gas bill;97, AT&T, 389.94, Phone; 98, R.K. Black Inc, 44.00, Copier contract; 99, Wells Plumbing, 202.50, Repairs; 100, Pitney Bowes, 80.37, Lease; 101, OK Natural Gas, 98.99, Gas service; Highway: 405, Action Truck Parts, 986.00, Parts; 406, Bkl Incorporated, 63500.00, Engineering; 407, Sober Brothers, 1644.84, Rock; 408, OK Natural Gas, 101.79, Billing; 409, Ponca City Utility Authority, 560.82, Electric Service; 410, OK Natural Gas, 41.29, Gas service; 411, Hats Auto Supply, 182.03, Blanket for parts; 412, Engineering Solutions LlC., 6200.00, Engineering; 413, Pioneer Technology Center, 40.00, Safety course; 414, Southwest Truck Parts, 256.75, Parts; 415, Centerpoint Energy Arkla, 47.27, Billing; 416, Galaxie Business, 67.90, Lease; 417, AT&T, 275.59, Telephone; 418, Owen Auto Supply, 1834.10, Parts; 419, Pioneer Technology Center, 40.00, Training; 420, Evans & Associates, 12279.16, Asphalt; 421, Unifirst Holdings Inc, 621.97, Uniform Service; 422, Encounter Wireless Service, 88.00, Internet; 423, Dish, 17.03, Satellite service; 424, Encounter Wireless Service, 68.00, Internet; 425, Deere Credit Inc, 2471.94, Lease Purchase Payment; 426, G & B Auto, 255.50, Parts; 427, Evans & Associates, 11957.25, Asphalt; 428, SNB NA, 1704.06, Lease Purchase Payment; 429, RCB Bank, 1814.15, Lease Purchase Payment; 430, Harlands Diesel, 948.41, Blanket for repairs; 431, Yellowhouse Machinery Co, 1271.52, Repairs; 432, Circuit Engineering District #8, 738.00, Signs; 433, Direct Discount Tire, 2845.00, Tires; 434, Merrifield Office Supply, 20.03,

Towels; ML Fee: 2, Merrifield Office Supply, 1885.50, Chairs; PBA: 14, Ultimate Pest Management LLC, 44.00, Pest Control; 15, Ultimate Pest Management LLC, 155.00, Lawn Care; Resale: 24, Blackwell Journal Tribune, 161.18, Publication;SH Svc Fee: 94, Leach Paper Co., 89.62, Blanket For Supplies; 95, Petsense, 119.98, Blanket For Supplies; 96, Galaxie Business, 76.31, Maintenance

 

 

 

 

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,

10:05 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 10th day of October, 2017.

 

 

 

 

                                                         

          _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                _____________________________

                       JASON SHANKS, MEMBER

              

                     _____________________________

           WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

 

 

ATTEST:

 

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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