The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 25, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on September 22, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Dennis Bonewell, Emergency Management; Greg Williams, River Road VFD; Kristi Woolley, Oklahoma Juvenile Affairs; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of
September 18, 2017. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Oklahoma Juvenile Affairs Claim for July 2017 in the amount of $4,570.91. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving to enter into a special meeting for the Kay County Public Building Authority (9:04 a.m.). Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving to re-enter the regular meeting of the BOCC. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Chairman Skidmore to sign Agreement by and between the BOCC and Moore Water Treatment for remote terminal capabilities with the Assessor’s office. DA Hermanson approved as to form. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
First Deputy McAllaster stated crews are mowing, grading and patching asphalt on Rock Cliff Road.
Commissioner Shanks noted crews are blading and working on intersection on Gate Road putting in pipe
Commissioner Skidmore stated crews ripped shale at shale pit and hauled shale to roads, hauling rock and laying Range Resources rock on roads, cleaning and moving items to new building, trimming trees on rainy days, mowing, repairing signs and spraying brush on intersections, replaced a culvert pipe at 44th and Riverview, serviced a haul truck, welded and fixed a gate for a dump truck.
Motion was made by Shanks and seconded by McAllaster Tabling Affidavit of Well-Plugging Cost, Application for Letter of Credit, Change of Operator, Operator’s Agreement to Plug Oil, Gas & Service Wells within the State of Oklahoma, Transfer of Operator & Letter of Credit to operate a gas well that is located on Dist#3 property at 319 N. 29th, furnish gas to Dist#3 and to obtain the legal right and ownership of the gas well. Chairman Skidmore said he is still working on and waiting for answers. DA Hermanson noted this project is a work in progress. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Public Service/Pipeline Crossing Line Installations Applications for Kay County RWD#3: Beginning W2/NW4 S4 T27N R2E ending SE4 S5 T27N R2E, Waverly, D#2; Beginning NW4 S9 T27N R2E ending W2/SW4 S4 T27N R2E, Brake Rd., D#2. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Res#17, 18-64, authorizing application for financial assistance from the Rural Economic Action Plan (REAP) Fund for the River Road Fire District to seek funding to purchase a pumper/tanker. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Res#17, 18-65, to lower speed limit to thirty (30) miles per hour on West Cowboy Hill Rd., beginning at State Highway 156 and ending 3.6 miles east at the BNSF Railroad for the welfare and safety of the citizens of Kay County. First Deputy McAllaster stated he has had numerous calls from citizens, highway patrol, etc. regarding this road and he is requesting the speed be lowered for the safety of the citizens. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Chairman Skidmore asked if needs to send a letter to the state offices notifying them of the change.
DA Hermanson said the Resolution needs to be sent to the Public Department of Safety to issue a notice and told McAllaster to make sure the signage is changed.
Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment: Res#17, 18-66, Treasurer, 23” LED LCD Monitors (2) transferred to District Attorney, HP Computer Tower (3) and Dell Computer Tower-junked. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds. Res#17, 18-63, Public Building Authority (PBA)-$10,216.00, payment of administrative fees from Tonkawa PS LRB 2012 Debt Service-$1,154.00 and Ponca City PS LRB 2016 Debt Service-$9,062.00. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] DA Hermanson told the BOCC their office remodeling will begin tomorrow. He told where their computers will be set up, the floors where the remodeling project will start and the locations where furniture would be moved. DA Hermanson told if he is needed he may be reached on his cell phone.
DA Hermanson and Commissioner Skidmore stepped out of the meeting. Skidmore returned to the BOCC meeting and DA Hermanson left the meeting to attend court.
Motion was made by Shanks and seconded by McAllaster approving Payroll with warrants to be released on September 28, 2017, Blanket Purchase Orders and Maintenance & Operations Claims. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 General: 2544, Ok State University, Bursars Office, 1008.31, Printer; Preservation Fee: 9, Underground Vault & Storage Inc, 47.20, Storage
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Drug Court: 23, Roquemore Court Services LLC, 622.00, Lodging; 24, Roquemore Court Services LLC, 526.50, Registration; 25, Chuck Hoddy Glass Co., 350.00, Glass; General: 391, Ponca City News, 84.00, Subscription; 392, Touchtone Communications, 34.35, Phone; 393, OK Natural Gas, 114.01, Billing; 394, City of Newkirk, 5402.89, Utility Bill; 395, Touchtone Communications, 36.06, Phone; 396, Renaissance Tulsa Hotel, 283.85, Lodging; 397, Reese, Tammy J., 159.10, Travel; 398, OK Natural Gas, 114.01, Billing; 399, Fusion, 266.77, Telephone; 400, AT&T, 292.80, Phone; 401, AT&T, 514.53, Phone; 402, AT&T, 31.01, Phone; 403, OK Court Services Inc, 2750.00, Community Service Coordinator; 404, American Concrete, 397.00, Concrete; 405, AT&T, 97.06, Internet; 406, Oklahoma State University,10475.00, Contractual Services; 407, Davis, Frances, 29.96, Mileage; 408, Neal, Shirley, 29.96, Mileage; 409, Stephens, Carole, 87.42, Travel; 410, Cintas Corporation, 165.76, Medical Supplies; 411, Pioneer Fire And Safety, 215.00, Inspections; 412, ACCO, 95.00, Registration; 413, Boyer, Amber L, 174.50, Travel; 414, Engbrock, Jennifer L, 60.78, Mileage; 415, Secretary of State, 20.00, Renewal;
Health: 85, Fulsom, Donna, 81.03, Travel; 86, Meneely Wildlife Control, 12650.00, Animal control; 87, Veritiv Operating System, 268.29, Paper; 88, Veritiv Operating System, 518.17, Paper; 89, Underwood, Heather N, 36.85, Travel; 90, AT&T Mobility, 159.16, Phone; 91, Ponca City Utility Authority, 2022.39, Utility Bill; 92, McKesson Medical-Surgical, 77.67, Medical Supplies; 93, Wells Plumbing, 95.70, Repairs; Highway: 345, Dish Network, 42.02, Televisions; 346, Railroad Yard, 2601.00, Pipe; 347, Sober Brothers, 5992.38, Rock; 348, Standley Systems
Inc, 30.19, Maintenance; 349, Cross Oil, 2105.00, Tires; 350, Pro Box Portable Storage, 5150.00, Containers; 351, Ricks Service Center, 55.00, Repairs; 352, Shanks, Jason R, 103.79, Mileage; 353, John Deere Financial, 318.81, Filters; Jail Debt-ST: 3, Kay County JFA #124183, 331649.18, Tax Collections; ML Fee: 1, Northwest District CODA, 45.00, Registration; PBA: 11, Magic Wand Carpter Cleaning Inc., 499.00, Floor Care; 12, Choate, Calie Jo, 1000.00, Maintenance; Resale: 14, Forte, 1.00, E check fees; 15, Ponca City News, 84.00, Subscription; 16, CFS, 75.00, Repairs; RM&P: 2, Underground Vault & Storage Inc, 450.50, Storage; SH Svc Fee: 79, Payne, Gina, 102.00, Juvenile Transports; 80, Tebow, Daniel L., 228.00, Juvenile Transports; 81, Tebow, Alma, 117.00, Juvenile Transports; 82, Watkins, Earl, 552.00, Juvenile Transports; 83, Pemberton Chevrolet, 60.00, Service;
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,
10:02 a.m. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Approved this 2nd day of October, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
WILLIAM J. MCALLASTER, FIRST DEPUTY
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS