The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 18, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on September 15, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management; Donna Parker, Oklahoma Court Services; Cody Giesel, Newkirk Herald Journal; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of
September 11, 2017. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Donna Parker, Oklahoma Court Services, presented the number of community service hour’s defendants are working and the projects they are involved in: She reported new community service clients-14, regular community service clients-60, sanction community service hours completed-135, total hours completed-860.65 and community service offender completions-20. Ms. Parker told about the completed events were clients cleaned, served, set up for the event, delivered food to elderly, assisted with many different projects and took care of animals at the following places: Charlie Adams Day, Humane Society, Albright Church Breakfast, Habitat Restore, Wheatheart Nutrition Blackwell/Ponca City and Camp McFadden. She mentioned upcoming events will be Camp McFadden, Habitat for Humanity, Human Society, New Hope Christian Fellowship, Wheatheart Nutrition Blackwell and Ponca City Disc Golf. Ms. Parker also had various photographs of the mentioned events.
Motion was made by Shanks and seconded by McAllaster approving expending approximately $400 on the cremation of a Kay County resident and allowing Commissioner Shanks to sign any necessary documents. Commissioner Shanks told the person was a woman from Newkirk who had been left at the Medical Examiner since June. No paperwork was submitted at meeting. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
First Deputy McAllaster stated crews are servicing and repairing equipment, asphalting repairs on Rock Cliff Rd., and continuing to grade and mow weather permitting.
Commissioner Shanks noted crews were rocking on Dry Rd. and will start on Gate Rd. when roads dry out.
Commissioner Skidmore stated crews ripped shale, hauling rock district wide, making repairs to a wood bridge, mowing and boom mowing and putting on new tires on dump trucks and graders.
Motion was made by Shanks and seconded by McAllaster approving Change Order No. 1 on Bid#2017-32 District Attorney Office Remodel (floor and paint) adding a cost of $2,877.00 to the original bid amount. Commissioner Shanks due to miscommunication the southwest office was not included in the original specifications, but noted change was within the three percent increase. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Affidavit of Well-Plugging Cost, Application for Letter of Credit, Change of Operator, Operator’s Agreement to Plug Oil, Gas & Service Wells within the State of Oklahoma, Transfer of Operator & Letter of Credit to operate a gas well that is located on Dist#3 property at 319 N. 29th, furnish gas to Dist#3 and to obtain the legal right and ownership of the gas well:
Chairman Skidmore said everything was in place but the “Letter of Credit”; he said he has talked with the Corporation Commission and has been told the letter of credit must be signed in order to move forward. Skidmore said he was told that schools and churches have followed this same process. He said this is not a loan and not borrowing money, it’s in place if it’s needed. Skidmore told there are fees for the surety
bond so the best way to go is through the letter of credit. He reiterated he does not want to borrow money.
DA Hermanson told BOCC the gas well will need to be added to the insurance plan the county has through ACCO.
Treasurer Kennedy said she thought ENB needed a Resolution from the BOCC to verify who could borrow money. Kennedy expressed her concerns and stated she didn’t know the county could borrow money.
DA Hermanson stated he had concerns about a Resolution regarding the county borrowing money.
Commissioner Shanks expressed his concerns about the letter of credit and asked if the surety bond was needed for the life of the well.
More discussion was made and it was decided more information is needed regarding why the county must sign the ‘Letter of Credit”.
Motion was made by Shanks and seconded by McAllaster Tabling Affidavit of Well-Plugging Cost, Application for Letter of Credit, Change of Operator, Operator’s Agreement to Plug Oil, Gas & Service Wells within the State of Oklahoma, Transfer of Operator & Letter of Credit to operate a gas well that is located on Dist#3 property at 319 N. 29th, furnish gas to Dist#3 and to obtain the legal right and ownership of the gas well. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for August 2017: Election Board, Health Department, Assessor, Court Clerk. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment: Res#17, 18-59, County Clerk, Compac 1720 Monitor/HP 1720 Monitor, junked; Res#17, 18-60, Court Clerk, Credit Card Reader/Tape Drive for Server/Internal Print Server, returning to AOC; Res#17, 18-61, Treasurer, (2) 23” LED LCD HP Monitors, transferred to County Clerk office. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds: Res#17, 18-62, Highway Dist#3-$1,338.75, sale of scrap metals. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Officer’s Request for Supplemental Appropriations, adding $3.08 to the County General Fund Maintenance & Operations account due to collections of old personal back taxes on General Ledger. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] None.
DA Hermanson left the meeting to attend court.
Motion was made by Shanks and seconded by McAllaster approving Payroll with warrants to be released on September 28, 2017, Blanket Purchase Orders and Maintenance & Operations Claims. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 General: 2543, TM Consulting, 352.69, Updates
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Assr Rev Fee: 10, NewEgg Business Inc, 279.98, Software; Drug Court: 20, Confirm Biosciences, 997.50, Drug Testing; 21, Call2 Test, 212.38, Scheduling; 22, Roquemore Court Services LLC, 13442.94, Coordinator Fees;
General: 381, Fuelman Of Oklahoma, 1454.13, Fuel; 382, Smethers, Sean, 300.00, Tech Service; 383, Renaissance Tulsa Hotel, 191.02, Lodging; 384, Renaissance Tulsa Hotel, 91.00, Lodging; 385, Card Service Center, 962.94, Blanket for out of county; 386, Welch State Bank, 2676.40, Blanket for lease payment; 387, Staples, 129.33, Blanket For Supplies; 388, Fuelman Of Oklahoma, 1381.75, Fuel; 389, Kennedy, Christine L., 186.23, Travel; 390, Southwest
Business Products, 58.45, Battery Backup; Health: 73, AT&T, 301.50, Phone; 74, Blake, Linda, 169.20, Travel; 75, Sigrid Krause, 73.64, Travel; 76, The Meadows Center For Opportunity, 180.00, Blanket for document destruction;
77, Safe Kids Worldwide, 50.00, Recertification; 78, City of Blackwell, 601.08, Utility Bill; 79, Language Line Services, 525.88, Translastion; 80, ANCO Services, 2085.00, Janitorial Services; 81, NCS Pearson Inc, 248.04, Forms; 82,
Scholastic Inc, 615.85, Supplies; 83, R.K. Black Inc, 58.20, Copier Maint & Overage; 84, Blackwell Journal Tribune, 42.00, Subscription; Highway: 316, Filter Care Of Missouri, 104.25, Parts; 317, Briggs Hardware, 104.27, Supplies; 318, Newkirk Auto Parts, 115.51, Parts; 319, Locke Auto Parts, 125.29, Parts; 320, Filter Care Of Missouri, 102.90, Parts; 321, City of Blackwell, 417.19, Electric Service; 322, City of Blackwell, 275.65, Electric Service; 323, AT&T, 285.81, Phone; 324, G & B Auto, 300.00, Blanket for repairs; 325, Kay Electric Cooperative, 414.00, Electric Charges; 326, Filter Care Of Missouri, 118.65, Blanket for repairs; 327, Vinings Rental & Supply, 499.99, Equipment Rental; 328, CODA, 100.00, Registration; 329, G & B Auto, 299.96, Parts; 330, Deere Credit Inc, 1502.61, Lease payment; 331, Sober Brothers, 5918.28, Rock; 332, Cintas Corporation Loc, 84.18, Supplies; 333, Railroad Yard, 4350.00, Tank; 334, Cintas Corporation Loc, 72.12, Medical Supplies; 335, Dish, 20.60, Satellite service; 336, Duncan Diesel Repair, 245.00, Repairs; 337, Cross Oil, 285.00, Grease; 338, North Central Rebuilders, 68.00, Alternator Repair; 339, SNB NA, 857.19, Lease payment; 340, SNB NA, 4113.38, Lease payment; 341, Caterpillar Financial Services Corp, 4751.79, Lease payment; 342, RCB Bank, 3096.08, Lease payment; 343, Helena Chemical Co, 437.25, Chemicals; 344, Helena Chemical Co, 613.75, Chemicals; Resale: 13, Blackwell Journal Tribune, 42.00, Subscription; SH Svc Fee: 75, Watkins, Bobbie, 159.00, Juvenile Transports; 76, LiveView GPS Inc, 119.85, Subscription; 77, Harrison, Stella, 78.00, Blanket For Juvenile Transport; 78, Ponca City News, 12.50, Advertising
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,
10:05 a.m. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Approved this 25th day of September, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
WILLIAM J. MCALLASTER, FIRST DEPUTY
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS