The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, September 11, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on September 8, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Skidmore asked for a “moment of silence” to remember those who lost their lives on 9/11.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management; Jay T. Kirkendall; Jack Godberson; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of

September 5, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster stated crews are mowing, grading, replacing a pipe on “T” Street and hauling material to White Eagle Rd.

 

Commissioner Shanks noted crews were working on a pipe on “P” Street, waiting to get mapped for flags for an underground utility on Gate Rd., blading and mowing.

 

Commissioner Skidmore stated crews ripped shale at shale pit, hauled shale to roads, hauling and laying Range Resources rock on roads fixed a bridge on “P” Street and have been mowing right-of-ways and ditches.

 

Shanks reported quotes for a dumpster pad and drive at Kay County Courthouse for labor and equipment only; county to provide all materials:  Clark Construction-No Bid; Jason Whitfield-No Bid; River Ridge Construction-$5,960.00.

 

Motion was made by Shanks and seconded by McAllaster approving and accepting the quote from River Ridge Construction-$5,960.00 for a dumpster pad and drive at Kay County Courthouse for a total of $5,960.00, labor and equipment only; county to provide all materials. Shanks said it will be located behind the maintenance shed so the current dumpsters can be moved from the street parking lot.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving contract renewal of HVAC Preventative Maintenance for Fiscal Year 2017-2018 between Kay County and Jackson Mechanical Service Inc. for $2,286.60 paid out at $190.55 per month.  DA Hermanson told this is a renewal and noted there was no increase in price.  He approved as to form. Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for August 2017:  Treasurer; County Clerk; Election Board.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds:  Res#17, 18-57, Highway Dist#3-$2,649.20; Res#17, 18-58, Highway Dist#1-$149.00.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Cash Fund Estimate of Needs and Request for Appropriation, Lapsed Balances for FY 2015/2016:  Highway-$25,112.37, D#1-$14,699.83; D#2-$988.06; D#3-$9,424.48; Drug Court-$786.91; County Clerk Lien Fee-$1,618.28; Public Building Authority (PBA)-$424.65; Sheriff Service Fee-Courthouse Security-$2,800.00; Sheriff Service Fee-$18,086.96.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

 

Motion was made by Shanks and seconded by McAllaster approving the following on the following Cash Fund Estimate of Needs and Request for Appropriation, Lapsed Balances for FY 2016/2017:  Highway-$65,359.91, D#1-$64,410.90; D#2-$107.00; D#3-$842.01; CBRIF-$113,490.00; Treasurers Certification-$29.00; Detention Center-$42,783.73; Public Building Authority (PBA)-$1,600.00; V.I. Reimbursement-$600.00; Sheriff Service Fee-$2,081.22.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following on the following Cash Fund Estimate of Needs and Request for Appropriations:  Jail Trust Authority-$670,000.00; Highway-$302,518.10, D#1-$97,346.11; D#2-$106,897.12; D#3-$98,274.87; Highway-CBRIF-$19,983.11; Mortgage Certification Fee-$615.00; Resale Property-$15,353.01; Drug Court-$7,507.00; County Clerk Lien Fee-$2,935.50; Public Building Authority (PBA)-$29,482.90; Clerk Records Management (Preservation Fee)-$3,625.00; Assessor Revolving Fee (VI Reimbursement)-$636.25; Jail Sales Tax (County Sales Tax)-$331,649.18; Home Finance Authority-$0.74; Sheriff Service Fee-$16,700.20; Use Tax-$43,351.73.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  None.

 

DA Hermanson left the meeting to attend court.

 

Motion was made by Shanks and seconded by McAllaster approving Blanket Purchase Orders and Maintenance & Operations Claims.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Health: 533, McDonald Electric, 156.00, Electrical Work

FY 2017/2018 PURCHASE ORDERS:

2016-2017 Health: 533, McDonald Electric, 156.00, Electrical Work; 2017-2018 General: 366, Loftis & Wetzel, 70.00, Notary commission; 367, Quality Water Service, 45.60, Water; 368, AT&T, 65.70, Internet; 369, Standley Systems Inc, 102.40, Copier contract; 370, Medlock, Brenda, 617.75, Travel; 371, McDonald Computer Services LLC, 254.97, Blanket for computer maint.; 372, Communityworks, 2280.00, Blanket For Juvenile Detentions; 373, Harrell Automotive & Recovery, 1750.00, Blanket For Vehicle Maintenance; 374, R.K. Black Inc, 31.14, Blanket for maint.; 375, Quality Water Service, 43.95, Water; 376, MTM Recognition, 243.50, Shirts; 377, AT&T, 64.69, Internet; 378, JD Design, 65.00, Graphics; 379, Keen, Susan B., 178.36, Travel; 380, Leaming, Janell M, 34.88, Travel; Health: 59, R.K. Black Inc, 77.92, Maintenance; 60, Allen, Jeanine, 115.15, Travel; 61, Cusack, Michele, 75.20, Travel; 62, Glasgow, Genevieve, 90.24, Travel; 63, Harley, Wanda, 63.54, Travel; 64, Smith, Kendra, 84.79, Travel; 65, Walters, Ashley, 41.36, Travel; 66, Walmart Community BRC, 46.58, Blanket For Supplies; 67, Walmart Community BRC, 50.97, Blanket For Supplies; 68, Turf Surfers, 765.00,             Blanket for lawn care; 69, Southwest Business Products, 20.45, Blanket For Supplies; 70, Merrifield Office Plus, 531.50, Blanket For Supplies; 71, Farha Wholesale Co., 80.96, Blanket For Supplies; 72, R.K. Black Inc, 44.00, Maintenance; Highway: 290, Brandts, 163.62, Supplies; 291, G & B Auto, 289.00, Supplies; 292, Lampton Welding, 109.39, Supplies; 293, Starr Lumber Co., 66.95, Supplies; 294, Evans & Associates, 24633.38, Asphalt; 295, Rural Water District #3, 76.55, Water; 296, OK Natural Gas, 20.81, Gas service; 297, Birch Communications, 101.58, Telephone Service; 298, Quality Water Services, 52.85, Water; 299, Blackwell Tire Service, 12.00, Blanket for repairs; 300, American Concrete, 286.25, Concrete; 301, Kelle Oil Company, 305.00, Tire; 302, Certified Laboratories, 1117.00, Chemicals; 303, SNB NA, 1704.06, Lease Purchase Payment; 304, Deere Credit Inc, 1381.36, Lease payment; 305, KanOkla Networks, 35.00, Internet; 306, RCB Bank, 1814.15, Lease payment; 307, Caterpillar Financial Services Corp, 180.00, Lease payment; 308, P & K Equipment, 275.54, Parts; 309, G & B Auto, 300.00, Parts; 310, Duncan Diesel Repair, 140.00, Repairs; 311, P & K Equipment, 36.26, Parts; 312, Okla  Corporation Commission, 25.00, Licensing; 313, G & B Auto, 4980.00, Tire; 314, Yellowhouse Machinery Co, 1340.40, Parts; 315, Okla. Dept. of Transportation, 4095.40, Lease Purchase Payment; SH Svc Fee: 66, Lowes Companies Inc., 66.40, Supplies; 67, Fleetcor Technologies, 1428.60, Blanket For Fuel; 68, Fleetcor Technologies, 882.67, Blanket For Fuel; 69, Transunion Risk, 72.10, Blanket for Software Services; 70, Infogroup, 295.00, Directory; 71, Ponca Body & Paint, 1075.85, Parts; 72, Safelite Auto Glass, 387.90, windshield; 73, Caffey, Justin W, 89.76, Meals; 74, Take Ten Tire, 1206.62, Repairs

 

Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn,

9:51 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 18th day of September, 2017.

 

 

 

 

 

                                                         

          _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                _____________________________

                       JASON SHANKS, MEMBER

              

                     _____________________________

           WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

 

 

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