The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 28, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 25, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management; Jerald Stone; Duane Vap; Donnie Head, CED Dist#8 Director; Cody Giesel, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of

August 21, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Interlocal Agreement between the City of Ponca City and Kay County, FY2017 Edward Byrne Memorial Justice Assistance Grant (JAG).  DA Hermanson said he went over the problems with the agreement noting the statute reference and language did not coincide. He told between himself and Michael Vanderburg, City Attorney for Ponca City, they were able to agree on new language and rewrote the agreement.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Schedule of Federal Assistance for the Fiscal Year ended June 30, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster stated crews are fixing washouts on John Dahl Rd., patching asphalt on Rainbow Rd., doing shoulder work on 106 Lane and mowing.

 

Commissioner Shanks noted crews were blading, putting in pipes on “R” Street between Bender and Gate Rds. and putting in tank cars at “T” Street.

 

Commissioner Skidmore stated crews ripped shale at shale pit, hauled shale to roads, spraying and mowing roadways, moving supplies and equipment to new yard, finished dirt work on Dry Rd., worked on 92nd and Bender and noted he had three trucks in the shop for repairs. 

 

Motion was made by Shanks and seconded by McAllaster approving Report of Conference between Bridge Owner and Bridge Inspection Consultant for Invoice 436357.  Donnie Head, CED Dist#8, noted there are 10 bridges on this invoice and said ODOT doesn’t have BOCC to sign anything other than this report.  He said one (1) bridge is in Dist#1, three (3) bridges are in Dist#2 and six (6) bridges are in Dist#3.    Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Notice to Proceed on Bid#2017-32, Remodel/Repairs for District Attorney Offices.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Requisitioning Officers-Dist#1, #2, #3, Receiving Agents-Travis Harris, Chief/Charlie Brandon, Assistant/Virgil Brandon, Sr. Member/Jimmy Smith, LT. and Inventory Clerks-none listed for the Kildare Rural Volunteer Fire Department.  Clerk Reese that having Receiving Agents from the fire departments is a fairly new change/request from the State Auditor’s office.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving to void Res#16, 17-95 to Dispose of Equipment for the Assessor’s office approved January 17, 2017 (HP Laserjet Printer).  Clerk Reese said the Assessor’s office listed the wrong inventory item to be disposed.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment:  Res#17, 18-49, Treasurer, HP Computer Tower, Optiquest Monitor, junked; Res#17, 18-50, Court Clerk, Three Shelf Bookcase, transferring to Dist#1; Res#17, 18-51, Assessor, Toshiba E-Studio Copier, junked.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Transfer of Appropriations:  KCDC Personal Service-$4,000.00 to Part-time.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  None.

 

DA Hermanson and Commissioner Skidmore stepped out of the meeting together.  Commissioner Skidmore returned to the meeting and DA Hermanson left the meeting to attend court.

 

There were no payroll claims presented.

 

Motion was made by Shanks and seconded by McAllaster approving Blanket Purchase Orders and Maintenance & Operations Claims.  Purchase Order #5014 from the Kay County Health Department was returned by DA Hermanson to BOCC for the BOCC to determine if the purchase was legally appropriate.  Commissioner Shanks said he would not make a legal decision but would approve the purchase order upon the encouragement (noted in the return letter by the DA) from the District Attorney.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 General: 2534, R.K. Black Inc, 129.00, Copier contract; 2535, Casco Industries, 1212.00, Fire equip.; 2536, Chief Fire & Safety, 7827.00, Fire equip.; 2537, NAFECO - Oklahoma, 3199.20, Fire equip.; 2538, AT&T, 1453.09, Telephone Service; 2539, COPS Products LLC, 1375.00, Gear; 2540, COPS Products LLC, 530.46, Gear;

Health: 532, Walmart Community BRC, 496.48, Supplies

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Drug Court: 15, Layton Law Offices PLLC, 500.00, Attorney Attendance Fees; 16, Layton Law Offices PLLC, 250.00, Attorney Fees; 17, Roquemore Court Services LLC, 13442.94, Coordinator Fees; 18, Redwood Toxicology Laboratory, 1574.12, Testing; General: 332, Sanders, Morgan, 229.40, Travel; 333, AT&T, 55.59, Internet; 334, Standley Systems Inc, 46.06, Maintenance; 335, AT&T, 1479.75, Phone; 336, AT&T, 293.82, Phone; 337, AT&T, 292.80, Phone; 338, AT&T, 512.65, Phone; 339, AT&T, 510.87, Phone; 340, AT&T, 30.55, Phone; 341, AT&T, 31.01, Phone; 342, Birch Communications, 414.68, Blanket For Phone Services; 343, AT&T Mobility, 511.20, Blanket for internet; 344, Fleetcor Technologies, 1393.08, Blanket For Fuel; 345, OK Court Services Inc, 2750.00, Community Service Coordinator; 346, COPS Products LLC, 461.82, Equipment; 347, Kay County Election Board, 3679.07, Election expenses; 348, Southwest Business Products, 98.32, Supplies; 349, P & K Equipment, 402.61, Maintenance; 350, Southwest Business Products, 104.20, Supplies; 351, Merrifield Office Supply, 3712.74, Supplies; 352, P & K Equipment, 409.75, Repairs; 353, Blackwell Journal Tribune, 42.00, Subscription; Health: 46, OK Natural Gas, 100.69, Utility Bill; 47, Ponca City Utility Authority, 2000.04, Utility Bill; 48, Blake, Linda, 169.20, Travel; 49, R.K. Black Inc, 151.36, Maintenance Agree.; 50, AT&T Mobility, 143.16, Service; 51, Stolhand Heating & Air, 225.00, Repairs; Highway: 245, ACG Materials, 6899.31, Rock; 246, Dish Network, 42.02, Satellite service; 247, Mike Redding, 484.00, Shale; 248, Duncan Diesel Repair, 874.03, Service; 249, ACG Materials, 2069.31, Rock; 250, Encounter Wireless Service, 68.00, Internet; 251, Standley Systems Inc, 30.19, Maintenance Agree.; 252, Cintas, 49.62, First aid supplies; 253, Cintas, 101.04, Blanket for medical; 254, Sober Brothers, 2949.72, Rock; 255, Galaxie Business, 67.90, Maintenance Agree.; 256, G & B Auto, 80.00, Repairs; 257, Circuit Engineering District #8, 8.00, Signs; 258, Farmers Grain Company, 12822.76, Diesel; 259, Harlands Diesel, 99.75, Labor; 260, Farha Wholesale Co., 104.43, ; 261, Merrifield Office Supply, 20.03, Towels; 262, Brandts, 41.98, Handles; 263, Warren Power And Machinery, 182.59, Parts; 264, Atwoods, 33.99, Mats; 265, Take Ten Tire, 883.92, Tires; 266, Kelle Oil Company, 35.00, Tubes; 267, SNB NA, 857.19, Lease Purchase Payment; PBA: 6, Ultimate Pest Management LLC, 155.00, Lawn Care; 7, Choate, Calie Jo, 1000.00, Maintenance; SH Svc Fee: 56, G & B Auto, 75.00, Maintenance; 57, Walmart Community, 249.62, Supplies; 58, Oklahoma Sheriffs Association, 200.00,Registration; 59, Quality Water Services, 64.00, Blanket for water; 60, Fleetcor Technologies, 1192.77, Blanket For Fuel; 61, Oklahoma

 

 

Sheriffs Association, 65.00, Registration; 62, Watch Guard, 218.00, Dvds; 63, Southwest Promotional Solutions, 578.00, Promotional Products; 64, Special-Ops Uniforms, 300.00, Gear

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn, 10:00 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

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Approved this 5th day of September, 2017.

 

 

 

                                                         

          _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                _____________________________

                       JASON SHANKS, MEMBER

              

                     _____________________________

           WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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