The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 21, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on August 18, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management; Kristi Woolley, Oklahoma Juvenile Affairs; Donna Parker, Oklahoma Court Services; Jerald Stone; Jack Godberson; Duane Vap; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of
August 14, 2017. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving Oklahoma Juvenile Affairs Claim for the month of June 2017 in the amount of $5,205.93. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Report given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in: Ms. Parker said the total monthly completed hours for July 2017 were New Community Service Clients-9, regular Community Service Clients-59, Sanction Community Service hours completed-90, total hours completed 603 and Community Service Offender Completions-10. She told about the completed events where Clients fed the animals, cleaned and did various jobs at Humane Society, Albright Church, Habitat for Humanity, My Favorite Things, Habitat Restore, New Hope Christian Fellowship, Wheatheart Nutrition Blackwell and Ponca City – she mentioned Blackwell is going to get one day of meals cut because of funding and Camp McFadden. Ms. Parker revealed Upcoming Events where Clients will be serving in several different capacities such as, My Favorite Things, Habitat for Humanity, Humane Society, New Hope Christian Fellowship, Wheatheart Nutrition in Blackwell, Camp McFadden and Charlie Adams Day in Newkirk.
Motion was made by Shanks and seconded by McAllaster to Table Interlocal Agreement between the City of Ponca City and Kay County, FY2017 Edward Byrne Memorial Justice Assistance Grant (JAG) so DA Hermanson can make sure the agreement complies with state law. He said he will meet with Michael Vanderburg, City Attorney for Ponca City, to resolve these issues. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the 2017-2018 Engagement Letter for the Board of County Commissioners and Board of County Health with the firm of Chas. W. Carroll, P.A. for budgeting services. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving all documents relating to county owned properties that sold during the special commissioner’s sale on August 15, 2017. Treasurer Christy Kennedy told all but one property sold and she said that property shouldn’t be an issue. She stated most of the properties sold to one person. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
First Deputy McAllaster stated crews are mowing, grading and patching asphalt on Enterprise and Rainbow Roads and hauling gravel.
Commissioner Shanks noted crews were working on a bridge on Enterprise Rd. where the rain caused pile damages and drifts. He told crews continue to mow and blade.
Commissioner Skidmore stated crews are mowing and grading roads after the wind storm, hauling materials to washed out areas, moving and cleaning up on West Dewey and 319 N. 29th.
Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for July 2017: Election Board. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds: Res#17, 18-48, Highway Dist#2-$9,551.00, BIA Maintenance Agreement A15AC00117 FY 17-18. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] None.
Motion was made by Shanks and seconded by McAllaster approving and awarding Bid#2017-32, Remodel/Repairs for DA Offices to lowest bidder Kyler Construction Group Inc.-$87,300.00. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
DA Hermanson told this is for three office areas and stated the job was very labor intensive.
DA Hermanson left the meeting to attend court.
Motion was made by Shanks and seconded by McAllaster approving Payroll with warrants to be released on August 30, 2017, Blanket Purchase Orders and Maintenance & Operations Claims (Purchase Order #5014 from the Kay County Health Department whereas the BOCC questioned food purchases was not returned so discussion was not made & purchase order was not approved). Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 General: 2533, GT Distributors Inc., 424.00, Firearm; Highway: 2069, Tiger Corporation, 54032.00, Boom mower
FY 2017/2018 PURCHASE ORDERS:
2017-2018 Assr Rev Fee: 8, Locke Auto Parts, 104.48, Service; 9, Locke Auto Parts, 64.17, Oil Change;
General: 214, Card Service Center, 126.59, Out Of County Expense; 215, R.K. Black Inc, 38.82, Maintenance Agree.; 216, Marriott Southern Hills, 546.00, Lodging; 217, Staples, 122.90, Supplies; 218, Oklahoma State University, 10475.00, Contractual Services; 219, Galaxie Business, 74.00, Copier contract; 220, Burkes Classic Restoration, 1962.51, Blanket For Vehicle Maintenance; 221, Southwest Business Products, 28.50, Notary stamp; 222, AT&T, 95.00, Internet; 223, Merrifield Office Supply, 108.75, Print Cartridges; 224, Auto Make-Overs, 40.00, Repairs; 225, AT&T, 128.00, Fees; 226, Trout Funeral Home, 500.00, Burial Assistance; Health: 40, City of Blackwell, 574.94, Utility Bill; 41, Language Line Services, 248.79, Translastion; 42, Smith, Kendra, 84.79, Travel; 43, AT&T, 297.30, Phone; 44, ANCO Services, 2085.00, Janitorial Services; 45, Moore Medical Corp., 184.20, Supplies; Highway: 164, Pioneer Technology Center, 40.00, Training; 165, City of Blackwell, 270.57, Electric Service; 166, City of Blackwell, 440.00, Electric Service; 167, AT&T, 290.90, Phone; 168, Birch Communications, 101.58, Telephone; 169, Evans & Associates, 1479.53, Asphalt; 170, Evans & Associates, 803.99, Asphalt; 171, Circuit Engineering District #8, 95.00, Signs; 172, G & B Auto, 300.00, Blanket for repairs; 173, River Ridge Construction Llc, 9551.00, Concrete; 174, Ponca City Concrete Co, 340.00, Concrete; 175, Bruce Davis Alignment, 55.00, Alignment; 176, Embassy Suites - Norman, 276.00, Lodging; 177, Bruce Davis Alignment, 371.56, Repairs; 178, Dish, 20.60, Satelitte dish & receiver; 179, Southwest Truck Parts, 297.24, Blanket for parts; 180, Kelle Oil Company, 498.50, Blanket for repairs; 181, Myers Tire & Supply, 671.91, Parts; 182, Hotsy of Oklahoma Inc., 604.65, Filter Service; 183, Cintas, 190.78, Uniform Rental & Cleaning; 184, Cross Oil, 11691.00, Fuel; 185, Oklahoma Tax Commission, 143.50, Tag; 186, Action Truck Parts, 581.56, Parts; 187, Cross Oil, 2895.00, Fuel; 188, SNB NA, 4113.38, Lease payment; 189, Caterpillar Financial Services Corp, 4571.79, Lease payment; 190, RCB Bank, 3096.08, Lease payment;191, SNB NA, 857.19, Lease payment; 192, Shanks, Jason R, 104.33, Mileage; Jail Debt-ST: 2, Kay County JFA #124183, 306909.29, Tax Collections; Resale: 3, Forte, .58, E check fees; 4, Kennedy, Christine L., 20.00, Deed Fees; SH Svc Fee: 40, Garcia, John, 273.00, Juvenile Transports; 41, Leach Paper Co., 325.02, Supplies; 42, Galaxie Business, 52.36, Maintenance; 43, Watkins, Earl, 219.00, Blanket For Juvenile Transport; 44, Tebow, Alma, 228.00, Blanket For Juvenile Transport; 45, Tebow, Daniel L., 591.00, Blanket For Juvenile Transport; 46, One-Link Wireless, 340.70, Equipment
There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn, 10:44 a.m. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Approved this 28th day of August, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
WILLIAM J. MCALLASTER, FIRST DEPUTY
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS