The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, August 14, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on August 11, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, District#1 First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Janell Leaming, Kay County Assessor First Deputy; Steve Kelley, Kay County Sheriff; Dennis Bonewell, Emergency Management; Radena Eisenhauer, Juhree Vanderpool, Sandra Cline, Dolly Testerman and Kim Shanks, Newkirk Main Street; Jerald Stone; Jack Godberson; Cody Grieslel, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of July 31,

2017 and August 7, 2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Newkirk Main Street to organize and build an amphitheater on the south grounds of the courthouse property:  Commissioner Shanks said he made contacts to see how much the liability insurance would cost the county and was told it would depend on the size; Shanks said liability insurance on this project would be nominal.  He said once it is built it will be owned by the county.

 

Motion was made by Shanks and seconded by McAllaster approving to allow Newkirk Main Street to organize and build an amphitheater on the south grounds of the courthouse property with BOCC to have final say on the size and the location.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

DA Hermanson told he is concerned about the placement and suggested BOCC be cautious and he stated Newkirk Main Street needs to come back to the BOCC to discuss size and location before moving forward.

 

Kim Shanks said she has done a lot of research and would be open to have a stake holders meeting.  Ms. Shanks stated this is a Kay County project not just a Newkirk project and she wants everyone’s input. 

 

Motion was made by Shanks and seconded by McAllaster approving Application for Financial Assistance/County Burial and Affidavit of Financial Inability to Pay.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving an Affidavit Certifying REAP Project Completion, this grant was for Kildare Fire Department (purchased a supply hose and RC Monitor).  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving Kay County Health Department to do a total exclusion to evict the colony of bats and prevent re-entry at the Ponca City office with Meneely Wildlife in the amount of $12,650.00.  The Health Department searched for vendors on the Oklahoma Department of Wildlife website and was only able to receive quotes from one vendor that would handle bat services.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving on the following Memorandum of Agreements to provide Behavioral Health Services to the students and/or families of students by and between the Kay County Health Department and the following:  Ponca City Public School District; Newkirk Public School District; Blackwell Public School District.  DA Hermanson approved as to form.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Contract by and between the Kay County Health Department and Corey Inmon, dba Turf (corrected from Agenda that read Turb) Surfers, to provide lawn care and snow and ice removal for the Kay County Department.  DA Hermanson approved as to form.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving on Contract by and between the Kay County Health Department and Blackwell Regional Hospital, to provide radiology and phlebotomy services

to patients referred by the Kay County Health Department.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving Commercial P.E.S.T. Elimination Service Agreement with Parker Pest Control to service interior and outdoor perimeter of building for the Kay County Health Department in Blackwell and Ponca City striking wording on agreement regarding the term of the agreement.  DA Hermanson stated the county does not contract for more than one year and by striking language stating otherwise he approved as to form.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by McAllaster approving and authorizing Requisitioning Officers-Lisa Cundiff, Kelli Rader, Tami Hicks; Receiving Agents-Amanda Beaston, Michelle Mollet, Michelle Ailey and Inventory Clerks-Michelle Moilet for the Kay County Health Department’s accounts.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Lease Agreement between Neil B. Williams and Susanna D. Williams and the Kay County BOCC on behalf of the Kay County Fair Board to rent Lots 9-12, inclusive, in Block 176, Original Town of Blackwell, which consists of a vacant lot with no improvements located at 622 ½ South Main Street in Blackwell:  DA Hermanson told ADA Billie Chrz drew up the contract.  He said there is a lot happening at the Blackwell Fairgrounds and this contract will be used for next year as a one year lease.  DA Hermanson told it is four blocks that is adjacent to the fairground.  Commissioner Shanks asked if the funds to pay for this lease would be taken out of the budgeted amount they get to run the fair; Hermanson said he assumed so.

 

Darren Grossardt spoke up and said he was in attendance as a representative for the Fair Board and explained the need for the use of the vacant lot and all the ways it would be utilized.  He said it is on the north side of the fairgrounds and the board would be bringing in a portable building and putting it on the lot.  Grossardt said the city would carry the liability and said their hoping to have a big fair since this is the centennial year of the fair. 

 

Motion was made by Shanks and seconded by McAllaster approving Lease Agreement between Neil B. Williams and Susanna D. Williams and the Kay County BOCC on behalf of the Kay County Fair board to rent Lots 9-12, inclusive, in Block 176, Original Town of Blackwell, which consists of a vacant lot with no improvements located at 622 ½ South Main Street in Blackwell.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Interlocal Agreement between the City of Ponca City and Kay County, FY2017 Edward Byrne Memorial Justice Assistance Grant (JAG):  DA Hermanson told this grant is paid by the federal government and shared between Ponca City and the county through an interlocal agreement with the county and the City of Ponca City.  He said the statute that is referenced is the correct statute however the agreement does not comply with the regulations set forth by the statutes. 

 

Motion was made by Shanks and seconded by McAllaster to Table Interlocal Agreement between the City of Ponca City and Kay County, FY2017 Edward Byrne Memorial Justice Assistance Grant (JAG) so DA Hermanson can make sure the agreement complies with state law.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster stated crews are doing shoulder work on 106 Lane, ditch work on Brake Rd. and patching asphalt on Rainbow Rd.

 

Commissioner Shanks noted crews were blading roads, repairing washed out areas and pipes by Ponca City on Coleman Rd. and three washed out pipes west of town.  He said crews are also mowing.

 

Commissioner Skidmore stated crews ripped shale at the shale pit, hauled shale and sand to roads, grading and pulling ditches, spraying and mowing roadways and hauled FEMA rock to different areas. His crews are also moving supplies and equipment over to the new yard; crews picked up a trailer in Lakin, KS that was purchased off of Purple Wave.  Skidmore noted crews cleaned a ditch and placed rip rap on a culvert on Dry Rd.

 

 

Skidmore announced he is pleased and wants to let the Kay County constituents know that District #3 has obtained a USDA Rural Development 40 year loan in the amount of $479,500.00 with an interest rate

of 2.36%.  He told the day following the closing of the loan he paid half of the borrowed amount to the USDA and will continue to make monthly payments of $1,559.00 for the remainder of the loan.  Skidmore said he also paid back the Use Tax account $472,775.54, the money he used to purchase the Halliburton property located at 319 North 29th in Blackwell. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Public Service/Pipeline Crossing Line Installations: Blattner Energy, SE/SW SE/SW S2 T28N R2W ending NW4 S9 T28N R2W, Bender Rd., D#3; Kanokla Networks, SE4/SE4 S4 T28 R2W ending NW4/NE4 S9 T28N R2W, Bender Rd., D#3.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for July 2017:  Treasurer; County Clerk; Court Clerk; Assessor; Health Department.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment:  Res#17, 18-45, Court Clerk, scanner-computer-monitor returning to AOC; Mikrotik Router was picked up by American Telephone; Res#17, 18-46, Court Clerk, digital copier, file cabinet (2)-transferred to Harper County Court Clerk; Res#17, 18-47, County Clerk, HP Color LaserJet 2840 Printer, junked-does not work.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds:  Res#17, 18-44, Highway Dist#3-$3,250.00, Public Service/Pipeline Crossing Line Installation.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving Officer’s Request for Supplemental Appropriations to the General Government Maintenance & Operation account in the amount of $12,671.00, reimbursement on REAP Grant for Kildare Fire Department.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Cash Fund Estimate of Needs and Request for Appropriations:  Highway-$373,305.69, D#1-$143,201.30; D#2-$114,172.89; D#3-$115,931.50; Highway-CBRIF-$22,267.63; Mortgage Certification Fee-$480.00; Resale Property-$37,676.43;Drug Court-$8,107.00; County Clerk Lien Fee-$503.50; Public Building Authority (PBA)-$1,522.48; Clerk Records Management (Preservation Fee)-$5,010.00; Assessor Revolving Fee (VI Reimbursement)-$752.48; Jail Sales Tax (County Sales Tax)-$306,909.29; Home Finance Authority-$1.47; Sheriff Service Fee-$16,874.51; Use Tax-$519,147.01.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] 

 

Opened Bid#2017-32, Remodel/Repairs for DA Offices as follows:  Atlas Construction Group, LLC-$105,000.00; Kyler Construction Group Inc.-$87,300.00.

 

Motion was made by Shanks and seconded by McAllaster Tabling Bid#2017-32, Remodel/Repairs for DA Offices for further review.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

DA Hermanson left the meeting to attend court.

 

Motion was made by Shanks and seconded by McAllaster approving Blanket Purchase Orders and Maintenance & Operations Claims (Discussion was made on Purchase Order #5014 from the Kay County Health Department whereas the BOCC questioned food purchases.  DA Hermanson’s office previously sent a letter stating the BOCC needed a letter of explanation from the department.  The department complied with the request.  Commissioner Shanks called DA Hermanson regarding the purchase order and he returned to the meeting and said to put the matter on the Agenda for 8-21-17 for further discussion/decision).  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

FY 2016/2017 PURCHASE ORDERS:

2015-2016 General: 2688, Special-Ops Uniforms, 103.98, Gear; 2689, Special Ops Uniforms Inc, 2598.05, Gear;

Serv.Fee: 440, Special-Ops Uniforms, 1129.35, Gear

 

FY 2017/2018 PURCHASE ORDERS:

2016-2017 Detention Center: 1580, Stolhand Heating & Air, 1446.00, Repairs; 1581, Mac Systems, 1333.00, Supplies; 1582, Double D International Food Co., 1729.37, Food; General: 2519, Top Secret Document Destruction Svcs, 42.00, Shredding; 2520, Quality Water Service, 10.50, Water; 2521, Lowes Companies Inc., 402.58, Supplies; 2522, J & P Supply, 500.00, Janitorial Supplies; 2523, J & P Supply, 281.30, Janitorial Supplies; 2524, Quality

Water Service, 113.35, Water; 2525, J & P Supply, 330.26, Supplies; 2526, J & P Supply, 863.58, Supplies; 2527, Younger-Holmes Electrical Contractors, 587.46, Electrical Work; 2528, Rogers Oil Co., 113.29, Blanket For Fuel; 2529, OK Natural Gas, 132.79, Gas delivery; 2530, Ultimate Pest Management LLC, 52.00, Pest Control; 2531, Staples, 584.81, Blanket For Supplies; 2532, COPS Products LLC, 281.97, Badge; Health: 527, OK Correctional Industries, 244.49, File Cabinet; 528, Oklahoma State Dept of Health, 5466.44, Data expense; 529, Centerpoint

Energy Arkla, 34.55, Gas service; 530, Oklahoma State Dept of Health, 5000.00, Data expense; 531, Oklahoma State Dept of Health,3888.40, Data expense; Highway: 2066, OK Natural Gas, 21.21, Gas bill; 2067, Rural Water District #3, 67.22, Water Service; 2068, Railroad Yard, 3178.47, Pipe; Lien Fee: 21, Quality Water Service, 53.95, Water; Resale: 59, TM Consulting, 40.00, Updates; Serv.Fee: 445, 911 Custom, 1282.78, Blanket for equipment; 446, Merrifield Office Plus, 123.95, Floor mats; 2017-2018 Assr Rev Fee: 5, Computer Mapping Co., 300.00, Software; 6, Pioneer Technology Center, 15.00, Maps; 7, Welch, Michael, 60.00, Refund; Drug Court: 7, Merrifield Office Supply, 182.65, Supplies; 8, Redwood Reditest Screening Devices, 36.40, Supplies; 9, Ball Trophy &

Engraving Co., 50.00, Plaques; 10, Gold-N-Treasures, 58.68, Key Fobs; 11, Omega Laboratories Inc, 88.00, Testing; 12, Call2 Test, 198.03, Scheduling; 13, Roquemore Court Services LLC, 13442.94, Coordinator Fees; 14, Ramey Price Cutter Supermarkets, 152.27, Supplies; General: 169, ThyssenKrupp Elevator, 1648.73, Elevator Maintenance; 170, Take Ten Tire, 1534.63, Maintenance; 171, Fuelman Of Oklahoma, 1102.33, Fuel; 172, Southwest Business Products, 188.99, Supplies; 173, Harrell Automotive & Recovery, 1095.00, Maintenance; 174, Youth Services Of Osage County Inc, 526.50, Juvenile Detention; 175, Sac & Fox Juvenile Detention, 1667.69, Juvenile Detention; 176, Texas County Juv. Det. Center, 451.00, Juvenile Detention; 177, Communityworks, 2970.00, Juvenile Detention; 178, Quality Water Service, 48.65, Water; 179, R.K. Black Inc, 32.44, Maintenance Agree.; 180, Valero Short

Stops, 216.59, Fuel; 181, Medlock, Brenda, 646.02, Travel; 182, Dewitt, Corbin, 493.12, Travel; 183, Quality Water Service, 16.40, Water; 184, City of Newkirk, 5741.99, Utility Bill; 185, Merrifield Office Supply, 39.99, Keyboard; 186, OEMA, 35.00, Dues; 187, Rogers Oil Co., 73.82, Fuel; 188, Quality Water Service, 35.65, Water; 189, Fusion, 266.77, Telephone; 190, AT&T, 65.70, Internet; 191, Mirage International Inc, 750.00, Monitoring; 192, CODA, 100.00, Registration; 193, McDonald Computer Services LLC, 209.96, Antivirus; 194, Southwest Business Products, 41.20, Supplies; 195, Wards Air Conditioning, 200.00, Service; 196, Dept. of Public Safety, 350.00, Blanket for OLETS Service; 197, Fleetcor Technologies, 1247.47, Blanket For Fuel; 198, Oklahoma Tax Commission, 22.00, Tag & Title; 199, Burkes Classic Restoration, 250.00, Labor; 200, River Ridge Construction Llc, 4799.00, Repairs; 201,

Stuart, Nicolas H, 70.77, Travel; 202, Boyer, Amber L, 42.97, Travel; 203, Lawhon, Chandice M, 46.72, Travel; 204, Lewis, Samantha G, 26.47, Travel; 205, Keen, Susan, 254.88, Travel; 206, Leaming, Janell M, 177.95, Travel; 207, Belair, Staci Nicole, 45.02, Travel; 208, Infogroup,295.00, City directory; 209, Cleet, 1320.00, Blanket for class; 210, Ok Employment Security Commission, 56.72, Blanket for unemployment;211, Southwest Business Products, 5.45, Paper; 212, Stolhand Heating & Air, 125.00, Service call; 213, Lowes Companies Inc., 449.30, Supplies;

Health: 17, Farha Wholesale Co., 24.80, Supplies; 18, The Meadows Center For Opportunity, 180.00, Shredding; 19, Merrifield Office Supply, 722.08, Supplies; 20, Newkirk Family Health Center, 45.00, X-rays; 21, Southwest Business Products, 69.45, Supplies; 22, Turf Surfers, 675.00, Lawn Care; 23, Walmart Community BRC, 76.44, Supplies; 24, Michelle Ailey, 101.90, Travel; 25, Allen, Jeanine, 146.55, Travel; 26, Beaston, Amanda, 90.05, Travel; 27, Brownfield, Misttina, 26.60, Travel; 28, Cusack, Michele, 18.80, Travel; 29, June Fetters, 18.80, Travel; 30, Fulsom, Donna, 59.88, Travel; 31, Glasgow, Genevieve, 30.08, Travel; 32, Harley, Wanda, 30.27, Travel; 33, Sigrid Krause, 108.10, Travel; 34, Underwood, Heather N, 18.80, Travel; 35, Walters, Ashley, 120.32, Travel; 36, Wehunt, Amy, 36.47, Travel; 37, R.K. Black Inc, 44.00, Maintenance; 38, Stolhand Heating & Air, 636.27, Repairs; 39, Parker Pest Control, 750.00, Pest Control; Highway: 118, Hats Auto Supply, 187.19, Parts; 119, Cintas Corporation Loc, 892.92, Uniform Service; 120, Southwest Truck Parts, 189.38, Parts; 121, Unifirst Holdings Inc, 760.95, Uniform Service; 122, Lowes Companies Inc., 72.99, Supplies; 123, John Deere Financial, 434.77, Parts; 124, ACCO, 105.00, Registration; 125, USDA-APHIS-WS, 800.00, Rodent Services; 126, Deere Credit Inc, 2471.94, Lease payment; 127, Kay Electric Cooperative, 419.00, Electricity; 128, Quality Water Service, 33.95, Water; 129, John Deere Financial, 179.68, U Joint; 130, Mike Redding, 472.00, Shale; 131, KanOkla Networks, 35.00, Internet; 132, RCB Bank, 1814.15, Lease Purchase Payment; 133, Deere Credit Inc, 1381.36, Lease Purchase Payment; 134, Deere Credit Inc, 1502.61, Lease Purchase Payment; 135, SNB NA, 1704.06, Lease Purchase Payment; 136, Kelle Oil Company, 290.50, Blanket for parts; 137, Petroleum Marketers Equipment Co., 12.68, Freight; 138, Yellowhouse Machinery Co, 130.52, Parts; 139, Kelle Oil Company, 1110.00, Tire; 140, ACG Materials, 1974.78, Rock; 141, Waldorf Heating & Cooling, 2460.00, Air conditioner kit; 142, Wards Air Conditioning, 100.00, Repairs; 143, Harlands Diesel, 246.74, Repairs; 144, ACG Materials, 6900.00, Rock; 145, Sober Brothers, 2950.98, Rock; 146, Take Ten Tire, 5596.80, Tire; 147, John Deere Financial, 1424.50, Parts; 148, Shepherd Oil Co., 8574.56, Diesel; 149, Direct Discount Tire, 217.24, Tires; 150, Circuit Engineering District #8, 110.00, Signs; 151, Direct Discount Tire, 108.32, Tires; 152, Kelle Oil Company, 33.50, Repairs; 153, Okla. Dept. of Transportation, 4095.40, Lease Purchase Payment; 154, Encounter Wireless Service, 44.00, Wireless bill; 155, CODA, 100.00, CODA registration; 156, Custom Action Hydraulics LLC, 250.00, Blanket for parts; 157, Shanks, Jason R, 213.60, Mileage; 158, Kay County Public Building Authority, 27975.00, Deposit; 159, G & B Auto, 2071.96, Tires; 160, Owen Auto Supply, 3541.27, Compressor; 161, Locke Supply, 18.69, Balance due; 162, Farha Wholesale Co., 42.42, Supplies; 163, Duncan Diesel Repair, 140.00, Repairs; PBA: 5, Baumert, Cummings & Hiatt, 1121.93, Attorney Fees; SH Svc Fee: 33, Petsense, 119.98, Supplies;

 

34, Transunion Risk, 70.30, Software; 35, Atwoods, 29.99, Supplies; 36, Jay Warner Wrecker Service, Ponca Body & Paint In, 100.00, Maintenance; 37, ROCIC, 300.00, Services; 38, McDonald Computer Services LLC, 109.98, Service; 39, Staples, 399.99, Scanner; Use-ST: 1, Bob Howard Dodge, 21254.00, Vehicle

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn, 10:44 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

 

 

 

 

 

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Approved this 21st day of August, 2017.

 

 

                                                         

          _____________________________

                       PAUL SKIDMORE, CHAIRMAN

                                   

                                                                _____________________________

                       JASON SHANKS, MEMBER

              

                     _____________________________

           WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

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