The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 24, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on July 21, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; William J. McAllaster, First Deputy; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Dennis Bonewell, Emergency Management; Johnny Leven; Claude Williams, Taxpayers for Transparency; Patsy Leyva, Deputy Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of July 17,
2017. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
District Attorney Hermanson advised that the Contracts between Kay County Health Department and R.K. Black, Inc were not worded correctly on the agenda and to take no action and contracts would be placed back on the agenda next week with the correct wording. No action taken
Motion was made by Shanks and seconded by McAllaster approving Detention Services Agreement by and between ROCMND Area Youth Services, Inc and the Board of County Commissioners at $25 a day per child. DA stated that the price was a fair price and advised Board to approve. DA Hermanson approved as to form. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Kay County Treasurer explained the Financial Reports presented to the Board and stated what the Resolutions were and what needed to be signed.
Motion was made by Shanks and seconded by Skidmore approving Kay County Treasurer’s office FY2017 Year End Financial Reports and Financial Resolutions for FY 2018. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
First Deputy McAllaster stated that his crews have completed repairs to the floor of Bridge#141, that Evans & Associates were continuing to lay asphalt on 106 Lane and Ferguson Avenue. He said crews are patching asphalt on South Avenue and also mowing Pecan Road and Kildare Road.
Commissioner Shanks noted his crews are working on Traders Bend pulling ditches and mowing and blading.
Commissioner Skidmore stated crews ripped shale at the shale pit, hauled shale and rock to roads, grading and pulling ditches, spraying and mowing roadways and hauled FEMA rock to different areas and will finish up this week. His crews are also moving supplies and equipment over to the new yard. The building package came Thursday and was unloaded into the yard. Crews also fixed culverts on Highland and Hartford.
Motion was made by Shanks and seconded by McAllaster approving and authorizing Requisitioning Officer-Steve Kelley/Sean Grigsba/Jessica Wathor, Receiving Agent-Jodi Palmer/Vickie Schmidt and Inventory Clerk-Bill Grose for the Kay County Training Fund/Kay County Service Fee – Courthouse Security Fund/Kay County Service Fee Fund/Courthouse Security Fund and Sheriff’s Commissary Fund account for FY2017-2018 and Requisitiong Officer-Tammy Reese/Steve Kelley, Receiving Agent-Patsy Leyva/Jessica Wathor and Inventory Clerk-Patsy Leyva/Jessica Wathor for JAIBG Trash Cop Fund. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for June 2017: Assessor; Court Clerk; Health Department (Newkirk and Ponca Offices). Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by McAllaster approving the following Transfer of Funds: Sheriff Maintenance & Operations (M&O)-$10,705.60 to Lease Purchase; Detention Center Personal Service-$800.00 to Detention Center Part-Time. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.] None.
DA Hermanson left the meeting at 9:32 a.m.
Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on July 28, 2017 and Blanket Purchase Orders and Maintenance & Operations Claims, with the exception of PO#5014 from the Health Department pending a letter of explanation for the purchases made. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
Detention Center: 1578, Baskin Hadley & Stevens PC, 750.00, Blanket for audit; 1579, R R Brink Locking Systems Inc, 6662.00, Keys; General: 2496, Fusion, 266.77, Phone; 2497, Briggs Hardware, 246.38, Supplies; 2498, Abatement Systems Inc, 46984.00, Repairs; 2499, Touchtone Communications, 50.00, Long distance; 2500, Touchtone Communications, 30.49, Long distance; 2501, Clearwater Enterprises, 147.65, Natural Gas Service; 2502, Clearwater Enterprises, 53.34, Natural Gas Service; 2503, AT&T, 27.58, Long distance; 2504, OK Natural Gas, 114.01, Gas delivery; 2505, Merrifield Office Supply, 4458.23, Supplies; 2506, Total Radio, 385.00, Radio; 2507, Southwest Business Products, 455.05, Supplies; 2508, Watchguard Video, 4820.00, Blanket for camera; 2509, Newkirk Herald Journal, 921.65, Blanket for publications; 2510, Newkirk Herald Journal, 918.90, Blanket for publications; 2511, Dell Marketing L.P., 4385.31, Computer; 2512, Anderson Flooring, 85.00, Repairs; 2513, McDonald Computer Services LLC, 799.99, Blanket for camera; 2514, Merrifield Office Supply, 2073.68, Toner; 2515, Southwest Business Products, 340.45, Supplies; Health: 515, Oklahoma State Dept of Health, 37500.00, Payroll; 516, Language Line Services, 177.55, Language Line Service; 517, OK Natural Gas, 123.70, Gas bill; 518, R.K. Black Inc, 106.00, Copier Maint & Overage; 519, R.K. Black Inc, 34.92, Copier Maint & Overage; 520, City of Blackwell, 550.99, Electric & Water Usage; 521, R.K. Black Inc, 58.20, Maintenance; Highway: 2056, City of Blackwell, 245.85, Utility Bill; 2057, City of Blackwell, 353.22, Utility Bill; 2058, Pinnacle Structures Inc, 39484.00, Metal building; 2059, Pioneer Technology Center, 120.00, Safety course; 2060, Evans & Associates, 17483.31, Asphalt; Serv.Fee: 441, Canadian County Juvenile Center, 19.31, Blanket For Juvenile Detentions; 442, COPS Products LLC, 989.89, Blanket for badges;
FY 2017/2018 PURCHASE ORDERS:
Assr Rev Fee: 2, Marshall & Swift, 988.40, Handbook; 3, Computer Mapping Co., 3900.00, Software Licenses; 4, Locke Auto Parts, 123.02, Repairs; Drug Court: 2, Call2 Test, 203.77, Scheduling; 3, OK Court Services Inc, 2000.00, Coordinator Fees; 4, Roquemore Court Services LLC, 3959.19, Travel; 5, Roquemore Court Services LLC, 1400.00, Registration; General: 25, Newkirk Mini-Storage, 480.00, Rental; 26, Verdin Company, 580.00, Maintenance; 27, Birch Communications, 413.63, Telephone; 28, AT&T Mobility, 3.22, Phone; 29, Galaxie Business, 74.00, Copier; 30, Standley Systems Inc, 20.07, Maintenance; 31, AT&T, 95.00, Internet; 32, TASC, 8750.00, Billing; 33, Kellpro Computer, 15594.20, Software Licenses; 34, Kellpro Computer, 500.00, Software Licenses; 35, Postmaster, 144.00, Lease; 36, Blackwell Journal Tribune, 42.00, Subscription; 37, Ponca City News, 84.00, Subscription; 38, Newkirk Herald Journal, 25.00, Subscription; 39, US Postage Service, 20000.00, Postage; 40, Merrifield Office Supply, 14.24, Paper; 41, Merrifield Office Plus, 125.94, Flash Drive; 42, CODA, 200.00, Registration; 43, Cintas Corporation, 329.96, Medical Supplies; 44, CODA, 100.00, Registration; 45, Ponca City News, 84.00, Subscription; Health: 6, ANCO Services, 2085.00, Janitorial Services; 7, Parker Pest Control, 178.00, Pest Control; 8, AT&T, 287.85, Phone; 9, MailFinance, 313.11, Lease; 10, Stolhand Heating & Air, 111.55, Repairs; 11, Thermoworks, 171.99, Thermometer; 12, Ponca City News, 84.00, Subscription; Highway: 28, Filter Care Of Missouri, 108.45, Filter Service; 29, Alcohol & Drug Testing Inc, 114.80, Testing; 30, Cintas Corporation, 78.89, First aid supplies; 31, Standley Systems Inc, 30.19, Maintenance; 32, Petroleum Marketers Equipment Co., 14280.04, Fuel tank; 33, Harlands Diesel, 969.74, Repairs; 34, Pinnacle Structures Inc, 3000.00, Change Order; 35, Helena Chemical Co, 316.50, Chemicals; 36, Skidmore, Paul, 118.13, Mileage; 37, Shanks, Jason R, 104.33, Mileage; 38, Skidmore, Paul, 54.57, Mileage; PBA: 2, Kay County, 472775.54, Reimbursement; RM&P: 1, Kellpro Computer, 3294.00, Software Licenses; SH Svc Fee: 2, Tebow, Daniel L., 297.00, Juvenile Transports; 3, Tebow, Alma, 168.00, Juvenile Transports; 4, Fuelman Of Oklahoma, 1285.30, Fuel; 5, Crisis Communications Training Svcs, 356.00, Class; 6, Landis, Michael K, 40.00, Boxes; 7, Douglas, Melia, 93.00, Juvenile Transports; 8, Safelite Fulfillment Inc, 307.90, windshield; 9, Sac & Fox Juvenile Detention, 1287.71, Juvenile Detention; 10, Harrison, Stella, 129.00, Transports; 11, Webster, TJ, 441.00, Transports; 12, Fisher Tinting, 140.00, Tint; 13, Galaxie Business, 165.33, Copier contract;
There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn, 10:15 a.m. Motion carried: McAllaster, aye; Shanks, aye; Skidmore, aye.
Approved this 31st day of July, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
WILLIAM J. MCALLASTER, FIRST DEPUTY
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS