The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, July 17, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on July 14, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; William J. McAllaster, First Deputy; Brian Hermanson, District Attorney (DA); Susan Keen and Janell Leaming, Kay County Assessor and First Deputy; Karen Dye, Kim Shanks, Claudine King, Juhree Vanderpool, Sandra Cline, Janice Shinn, Newkirk Main Street; Donna Parker, Oklahoma Court Services; Kristi Woolley, Oklahoma Juvenile Affairs; Jerald Stone; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by McAllaster approving regular meeting minutes of July 10,

2017.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Discussion regarding building an Amphitheatre on the south grounds of the courthouse:  Kim Shanks introduced herself and spoke passionately about Newkirk and raising her family in a small “hometown” community.  She presented a drawing showing the potential Amphitheatre with landscaping.  Ms. Shanks said they would be able to use existing resources such as stone, electrical, etc.  She mentioned the summer movies, Charlie Adams Day, World Day of Prayer, Sunrise Services that could utilize this area as well as many other events.  Ms. Shanks said this would be considered a 501(c)(3) organization.  She told the BOCC there would be no additional costs to the county.

 

DA Hermanson said his main concern was to leave enough of the lot for growth of the courthouse and spoke briefly of the future annexation necessity.

 

Ms. Shanks said the location of the Amphitheatre has not been completely determined and stated “sound testing” may be a factor.  She also noted the landscaping for the area would be free of charge and done by a former Newkirk high school friend/resident.

 

Motion was made by Shanks and seconded by McAllaster approving Oklahoma Juvenile Affairs Claim for May 2017 in the amount of $3,335.44.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Report given by Donna Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Parker reported on completed hours for June 2017 noting new Community Service clients-10, regular Community Service clients turned in for the month-51, Sanction Community Service hours completed-180, total hours completed-650.5 and Community Service Offender Completions-29.  Completed Events:  Humane Society, Albright Church Breakfast, Habitat for Humanity, The Mission, Habitat for Restore, New Hope Christian Fellowship, Wheatheart Nutrition Blackwell and Ponca City and Camp McFadden where clients cleaned and helped at these locations.  Upcoming Events:  My Favorite Things, Habitat for Humanity, The Mission, Humane Society, New Hope Christian Fellowship, Habitat Restore, Wheatheart Nutrition Blackwell, Camp McFadden and Lake Ponca.  Ms. Parker also presented pictures of the new Habitat for Humanity home on Grand.

 

No discussion with Kelsey Holmes, H & H Laboratory regarding being an Alcohol and Drug Testing site for Kay County; she was unable to attend. 

 

Motion was made by Shanks and seconded by McAllaster approving an Amendment by and between Clearwater Enterprises, LLC and Kay County and Exhibit A-10 Transaction Confirmation, purchase of natural gas (all Exhibits were received).  DA Hermanson approved as to form.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving Contract for Supervision of Community Service (to provide services for offenders sentenced by the Kay County District Court that participate in the Kay County District Court Community Sentencing Program and/or Kay County Drug Court Program).  DA Hermanson explained the type of services offered and told it helps prevent people from reoffending and helps to get them off drugs.  DA Hermanson approved as to form.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:

First Deputy McAllaster told Evans & Associates were laying an asphalt leveling course on 106 Lane and Ferguson in preparation for a two inch overlay.  He said crews have started repairs to the floor of Bridge#141, grading district wide and mowing on Highland and “S” Street.

 

Commissioner Shanks noted his crews are working on Trader Bend and hope to finish by the end of this week, mowing on River Road, blading and Shanks said he has two men out due to surgery.

 

Commissioner Skidmore stated crews ripped shale at the shale pit, hauled shale and rock to roads, grading and pulling ditches, spraying and mowing roadways, changed out a culvert and cleaned ditch on Dry Road and hauled FEMA rock to different areas and will finish up this week.

 

Motion was made by Shanks and seconded by McAllaster awarding River Ridge Construction labor to repair building steps to the Emergency Management building (materials will purchased off six month bid).  Commissioner Shanks said this job is for Dennis Bonewell’s office and he told how the top step has settled over the years and water is getting into the office; Shanks said the steps have been repaired several times.  He said he was unsuccessful in acquiring other telephone quotes for this job.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving to go out on bid with a mandatory pre-bid meeting for the District Attorney’s office, Victim Witness Center and Supervision office for flooring, painting, walls and minor remodeling repairs.  Shanks said the pre-bid meeting will be held on Tuesday, July 25, 2017 at 10 a.m. in the Commissioners Courtroom at the Courthouse.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Quotes received for removal and rebuild of concrete floor at Canteen Rd. west of Union Rd., D#2:  Clark Construction-No Quote; Do U Right Construction-$38,200.00; River Ridge Construction-$9,551.00

 

Motion was made by Shanks and seconded by McAllaster approving the lowest quote received- River Ridge Construction-$9,551.00 (material & labor).  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Application for Eligibility for Federal Property Donation Program to Receive Federal Surplus Property, D#1 (allows county to purchase used equipment).  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by McAllaster approving Joint Instructions for Disbursement of Residual Funds from the Environmental Remedy Escrow (Blackwell Smelter Waste).  DA Hermanson said the contract needs to be reviewed to confirm when the period of time ends; he said any monies left over are to be split between the county and Freeport-McMoran Corporation.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by McAllaster Tabling Equipment Lease Renewal State FY-2016 with ODOT to renew leases through the Resolution No. 17, 18-32-County Road Machinery & Equipment Revolving Fund and the Insurance Verification.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by McAllaster approving and authorizing Requisitioning Officer-Judge Ross/Judge Brock, Receiving Agent-Leigh Anne Johnstone/Heather Roquemore and Inventory Clerk-Heather Roquemore for the Kay County Drug Court account for FY2017-2018.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.  

 

Motion was made by McAllaster and seconded by Shanks approving Equipment Lease Renewal State FY-2016 with ODOT to renew leases through the Resolution No. 17, 18-32-County Road Machinery & Equipment Revolving Fund and the Insurance Verification.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Resolution No. 17, 18-31, Interlocal Cooperative Agreement with Contiguous Counties FY2017-18:  Last week DA Hermanson said he has problems with this Agreement, just as he has in the past, noting the statute reference is wrong.  He pointed out even with the correct statutory reference, the Agreement still does not meet the statutory requirements.  Hermanson stated Title 74 Section 1004 (C) says any such agreement “shall” specify and lists the six items to follow that must be included; Hermanson told the BOCC this agreement does not comply.  DA Hermanson gave copies of the statute to the BOCC.

 

Shanks said after the above discussion was made in last week’s meeting he spoke with Commissioner Bobbitt in Grant County; Bobbitt said she didn’t have a problem with DA Hermanson writing the Resolution to be put in place.

 

A new Interlocal Cooperative Agreement with Contiguous Counties FY2017-18 has been prepared by DA Hermanson.

 

Motion was made by Shanks and seconded by McAllaster approving Resolution No. 17, 18-31, Interlocal Cooperative Agreement with Contiguous Counties FY2017-18 (written by DA Hermanson).  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Dispose of Equipment:  Res#17, 18-35, Court Clerk, credit card reader (2), scanner (3), server part-returning all to AOC; Res#17, 18-36, Court Clerk, printers (2), client computer, monitor, switches & parts for server-returning all to AOC; Res#17, 18-37, Court Clerk, monitor (2), computer tower (2), computer (2), monitor-returning all to AOC; Res#17, 18-38, Court Clerk, monitor (2), printer (2)-returning all to AOC.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Kay County Monthly Reports for June 2017:  Assessor; Election Board; County Clerk.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving Officer’s Request for Supplemental Appropriations to the General Fund Maintenance & Operations account in the amount of $94,075.00, reimbursement for roof replacement for the County Health Department (Bid#2016-13 Roof Replacement DHS Building).   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by McAllaster approving the following Resolutions to Deposit Funds:  Res#17, 18-21, Dissolving County Improvement Fund-$2,427.54 back into the General Fund, need to amend Res. to include “plus interest” (originally approved on 6-26-17); Res#17, 18-34, Highway Dist#3-$480.20, sale of scrap metals.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by McAllaster approving the following Transfer of Funds:  Highway Dist#3 Maintenance & Operations (M&O)-$17,000.00 to Capital Outlay; Highway Dist#1 Brake Rd. Reconstruction Project-$2.33 to M&O.   Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.]  None.

 

DA Hermanson left the meeting to attend court.

 

Motion was made by Shanks and seconded by McAllaster approving Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Detention Center: 1570, Baumert, Cummings & Hiatt, 2426.30, Blanket For Professional Services; 1571, Hubris Communications, 24.95, Blanket for email; 1572, Kay Electric Cooperative, 86.00, Blanket for electric bill; 1573, OK Natural Gas, 1370.15, Blanket for gas bill; 1574, Verizon Wireless, 445.60, Blanket for cell bill; 1575, Card Service Center, 1756.32, Blanket For Supplies; 1576, Double D International Food Co., 4325.50, Blanket for food; 1577, Universal Roofing & Sheet Metal Inc, 14527.36, Repairs; General: 2481, COPS Products LLC, 2019.50, Blanket for uniform; 2482, Harrell Automotive & Recovery, 1930.00, Blanket For Vehicle Maintenance; 2483, Wells Plumbing, 135.00, Repairs; 2484, Card Service Center, 547.27, Blanket for out of county; 2485, Sanders, Morgan, 997.47, Travel; 2486, Dewitt, Corbin, 401.95, Travel; 2487, Wells Plumbing, 523.18, Repairs; 2488, COPS Products LLC, 489.40, Uniforms; 2489, Quality Water Services, 49.20, Water; 2490, Lowes Companies Inc., 474.92, Blanket For Supplies; 2491, Merrifield Office Plus, 608.26, Furniture; 2492, Klinger Collision Center, 2320.86, Blanket for repairs; 2493, Klinger Collision Center, 307.14, Repairs; 2494, Galls, 317.20, Supplies; 2495, A+Printing, 490.00, Printing; Health: 493, Cowboy Copy, 420.00, Paper; 494, Wehunt, Amy, 163.16, Travel; 495, Walters, Ashley, 117.50, Travel; 496, Underwood, Heather N, 37.60, Travel; 497, Erika Macy, 49.82, Travel; 498, Harley, Wanda, 20.07, Travel; 499, Glasgow, Genevieve, 60.16, Travel; 500, June Fetters, 37.60, Travel; 501, Elfving, Janell, 40.42, Travel; 502, Cusack, Michele, 37.60, Travel; 503, Beaston, Amanda, 81.38, Travel; 504, Allen, Jeanine, 109.23, Travel; 505, Michelle Ailey, 77.83, Travel; 506, Juniors Locks & Alarms, 105.45, Locks; 507, Farha Wholesale Co., 45.25, Blanket For Supplies; 508, Lowes Companies Inc., 21.84, Blanket For Supplies; 509, The Meadows Center For Opportunity, 199.96, Blanket for shredding; 510, Southwest Business Products, 265.48, Blanket For Supplies; 511, Turf Surfers, 765.00, Blanket for lawn care; 512, Walmart Community BRC, 55.96, Blanket For Supplies; 513, Walmart Community BRC, 19.24, Blanket For Supplies; 514, Underwood, Heather N, 37.60, Travel;

Highway: 2043, Filter Care Of Missouri, 126.20, Parts & Service; 2044, Lowes Companies Inc., 8.98, Parts & supplies; 2045, Rural Water District #3, 63.58, Water; 2046, OK Natural Gas, 20.90, Service; 2047, Kay Electric Cooperative, 317.00, electric bill; 2048, Briggs Hardware, 83.25, Blanket For Supplies; 2049, Filter Care Of Missouri, 76.50, Blanket for parts; 2050, AT&T, 140.71, Phone; 2051, Birch Communications, 106.76, Phone Service; 2052, Locke Supply, 492.93, Supplies; 2053, Stan Tech, 2972.00, Tank removal; 2054, Whimsey, 602.45, Shirts; 2055, Pioneer Technology Center, 40.00, Training; Serv.Fee: 428, Walmart Community, 966.22, Blanket For Supplies; 429, Lowes Companies Inc., 284.70, Blanket For Supplies; 430, Texas County Juv. Det. Center, 142.60, Blanket For Juvenile Detentions; 431, Okla. Juvenile Justice SVCS, 320.00, Blanket For Juvenile Detentions; 432, Watkins, Earl, 303.00, Blanket For Juvenile Transport; 433, Tebow, Alma, 447.00, Blanket For Juvenile Transport; 434, Tebow, Daniel L., 816.00, Blanket For Juvenile Transport; 435, Transunion Risk, 70.00, Blanket for Software Services; 436, Craig Co. Detention Center, 550.00, Blanket For Juvenile Detentions; 437, Youth Services Of Osage County Inc, 1217.25, Blanket For Juvenile Detentions; 438, Eastern Okla Youth Services, 379.44, Blanket For Juvenile Detentions; 439, Communityworks, 1119.64, Blanket For Juvenile Detentions; 440, Fleetcor Technologies, 1267.32, Blanket For Fuel

FY 2017/2018 PURCHASE ORDERS:

2017-2018 Drug Court: 1, Roquemore Court Services LLC, 13442.94, Coordinator Fees; General: 16, Oklahoma State University, 10475.00, Contractual Services; 17, Dept. of Public Safety, 350.00, OLETS; 18, Standley Systems Inc, 526.00, Maintenance Agree.; 19, Tonkawa News, 30.00, Subscription; 20, DA Council, 22375.00, Payroll; 21, DA Council, 25000.00, Payroll; 22, Burkes Classic Restoration, 2793.50, Maintenance; 23, McDonald Computer Services LLC, 531.92, Maintenance; 24, Kellpro Computer, 2847.00, Licensing & Support; Health: 2, R.K. Black Inc, 44.00, Copier maintenance; 3, R.K. Black Inc, 58.20, Copier maintenance; 4, USPS - HASLER, 1000.00, Postage; 5, Pitney Bowes Reserve Account, 1000.00, Postage; Highway: 2, Safety- Kleen Systems Inc, 143.78, Solvent; 3, Helena Chemical Co, 517.50, Chemicals; 4, Mike Redding, 497.00, Shale; 5, Kellpro Computer, 1872.80, Licensing & Support; 6, KanOkla Networks, 35.00, Internet; 7, SNB NA, 1704.06, Lease Purchase Payment; 8, Deere Credit Inc, 1381.36, Lease Purchase Payment; 9, Deere Credit Inc, 1502.61, Lease Purchase Payment; 10, Kellpro Computer, 1823.80, Licensing & Support; 11, Ponca City News, 84.00, Subscription; 12, Okla. Dept. of Transportation, 4095.40, Lease payment; 13, ACCO, 95.00, Registration; 14, Kellpro Computer, 1872.80, Licensing & Support; 15, Encounter Wireless Service, 44.00, Internet; 16, Dish, 20.60, Satellite service; 17, Locke Supply, 6.51, Parts; 18, Cross Oil, 412.50, Fuel; 19, SNB NA, 4113.38, Lease payment; 20, RCB Bank, 3096.08, Lease payment; 21, Caterpillar Financial Services Corp, 6723.38, Lease payment; 22, Southwest Business Products, 67.05, Supplies; 23, Purple Wave Inc, 2145.00, Trailer; 24, Two Rivers Coop, 97.50, Weed killer; 25, Locke Supply Co., 127.75, Valves; 26, Tucker, Teena M, 30.89, Reimbursement; 27, Tucker, Teena M, 30.89, Reimbursement; Jail Debt-ST: 1, Kay County JFA #124183, 298192.54, Tax Collections; Resale: 2, Kay County Treasurer, 120693.99, Overage; SH Svc Fee: 1, Briggs Hardware, 53.70, Supplies

 

There being no other business, motion was made by Shanks and seconded by McAllaster to adjourn, 10:19 a.m.  Motion carried:  McAllaster, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 24th day of July, 2017.

 

 

 

 

 

 

                                                                _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                                _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

 

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