The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 26, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 23, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Duties of First Deputy of District No. 1 Commissioner:  DA Hermanson stated this has been very confusing and complicated.  He did not believe Jamie McAllaster could vote as Dist#1 First Deputy based off an Attorney General (AG) Opinion in 1981 and he explained in detail.  DA Hermanson discussed the matter with one of the OSU County Training’s teachers and was given an updated AG opinion regarding this matter.  DA Hermanson said he was prepared to say the First Deputy could have voting privileges; however, Commissioner Johnson never filed notification of said appointment with the County Clerk.  McAllaster was the First Deputy for the former commissioner and remained in that same position for Commissioner Johnson.  DA Hermanson said he needs more information and will consult with the AG.  No action was taken.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Brian Hermanson, District Attorney (DA); Christy Kennedy, Kay County Treasurer; Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Sean Grigsba, Kay County Undersheriff; Don Jones, Kay County Detention Center Director and Harold Hughs (KCDC); William McAllaster, District No. 1 First Deputy; Corbin DeWitt, OSU Extension; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management; Carol Stephens, Dale Township Fire Department; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Scott Cloud, Newkirk Herald Journal; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Shanks and seconded by Skidmore approving regular meeting minutes of June 19

30, 2017 and emergency minutes of June 21, 2017.  Motion carried:  Shanks, aye; Skidmore, aye.

 

Special Election for District No. 1 Commissioner:  DA Hermanson said at this time Election Board still has not received a proclamation to hold the election.  He asked the BOCC not to close this item and come back to it at a later time on the agenda in case the proclamation is received by Governor Mary Fallin.

 

Jail Director Report:  Don Jones, KCDCD, noted 337 (275 males/62 females) as the current head count, Sentenced County-14, Drug Sanctions-8, Court Writs-2, Holding Purge Fee-9; Sentenced Department of Corrections-80, BIA Contract-46, Bridgeway Contract-4; Intake Release Weekend-47–Week-127–Month-374, Serve Weekend/Sanctions-9; Count 2016 compared to 2017, Current 296/337; ADP/Month 272/372; High Year-to-Date 304/372; Intake/Release 366/374.  Jones noted the DOC backlog was at 1,699. 

 

Motion was made by Shanks and seconded Skidmore approving Contract between Eastern Oklahoma Youth Services & Kay County for Juvenile Detention Services at Northwest Oklahoma Regional Juvenile Detention Center, $63.24 per child per day.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving awarding NODA REAP Grant and signing contract for the Dale Township Fire Department.  Shanks noted the money on this grant cannot be spent until after July 1, 2017.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Contracts between FALCO Alarm Company of Stillwater and the Kay County Health Department’s Alarm System Monitoring Agreements.  Location Type:  Commercial/Temp for Ponca City and Blackwell offices and Commercial/Fire-Ponca City office.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving Contract/Agreement by and between the Kay County Health Department and Anco Services, Inc. to provide janitorial services to the Blackwell and Ponca City Departments.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Contract/Agreement by and between the Kay County Health Department and Newkirk Family Health Center to provide radiology and phlebotomy services to patients referred by the Health Department.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving KellPro Software and Service Agreement by and between the Kay County Clerk and KellPro, Inc. for FY 2017-2018.  DA Hermason said he approved as to form but questioned why there was no signature place for the BOCC.  Reese said the contract is between KellPro and the County Clerk’s office but was told by the auditors all agreements need to go before the BOCC; Reese said she asks the BOCC to initial showing that it has gone through the meeting.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Contract with Kay County for support services for the Mapping and Information Management System (MIMS) through the Kay County Assessor’s office.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Shanks, aye; Skidmore, aye.

 

Motion was made by Shanks and seconded by Skidmore approving designating County Clerk Tammy Reese to compile the Schedule of Expenditures of Federal Awards (SEFA) Report by grant for FY 2016-2017.  Motion carried:  Shanks, aye; Skidmore, aye.

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Shanks noted his crews are working on Wild Life Rd. east of Payne Lane, hauling rock and finishing up on Bridge 250 mainly doing road work.

 

Commissioner Skidmore stated crews ripped shale at shale pit, hauled rock and shale to roads, grading and pulling ditches, mowing roadways, spraying, servicing trucks, working on FEMA road project from 2015, working on 13th Street where the river washed out the road, rebuilding the road and laying shale and rock.  He said fuel pumps are installed, filled and calibrated, software installed and just waiting to receive permit from the Corporation Commissioner so we can go ahead and start using.

 

William J. McAllaster, Dist#1 First Deputy said crews were blading, hauling material to roads district wide, mowing Enterprise Rd., Rocky Tower, digging holes and working on the Washunga Bay BIA Project. 

 

Motion was made by Shanks and seconded by Skidmore approving Requisitioning Officer-William J. McAllaster, Ronnie Nelson; Receiving Agent & Inventory Clerks -Jill Copelin, Rusty Klinger for Highway Dist#1 all accounts in H3101 for remainder of FY 2017.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving purchasing a John Deere 6110M Tractor with Loader off the State-Wide Contract No. 1196, with trade-in purchase price $47,997.14, Lease Purchase Agreement and all financial documents pertaining to this purchase, Dist#2.  Shanks noted the Lease Purchase Agreement was with Shattuck National Bank and not with P&K Equipment.  Motion carried:  Shanks, aye; Skidmore, aye.

 

Juvenile Transport Van for Sheriff’s Department:    Sheriff Kelley said the reason for this purchase is because the van they have currently been driving (that was originally purchased out of Use Tax) was totaled in an accident.  He told he would receive $9,025.00 from insurance claim on this van and would like the county to pay the difference to replace.  Shanks asked if he could get off the State Contract and Kelley said no.

 

Motion was made by Shanks and seconded by Skidmore approving to go out on bid for a Juvenile Transport Van, Sheriff’s Department to be paid out of the County Use Tax account.    Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Public Service/Pipeline Crossing Line Installation Application:  Range Resources, beginning NE4/NE4 S27 T26N R2W ending SW4/SE4 S26 T26N R2W, Dist#3; Kay Electric Cooperative, beginning SW4 S34 T25N R1W ending SE4 S33 T25N R1W, 13th Street, Dist#3.  Motion carried:  Shanks, aye; Skidmore, aye. 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Dispose of Equipment:  Res#16, 17-178, Court Clerk, six (6) different styles of filing cabinets, junked; Res#16, 17-179, Court Clerk, storage cabinet, workstation component, filing cabinet, shredder, junked; Res#16, 17-180, Court Clerk, file cabinet, metal desk, coat tree, mail station, small table, chalkboard, transferring to Dist#3; Res#16, 17-181, Court Clerk, 4 cubicle panel sections-transferring to Dist#3; Sony recorder-transferring to Noble County.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving authorizing Requisitioning Officer (RO), Receiving Agent (RA) & Inventory Clerks (IC) in the General Fund and Cash Accounts for FY 2017-2018 as follows:  County General Government-RO-BOCC D#1, D#2, D#3/RA-Patsy Leyva, Terri Pameticky, Cody Blair, Crystal Meadows/IC-Tammy Reese, Terri Pameticky, Cody Blair, Crystal Meadows; County Commissioners-RO-BOCC  D#1, D#2, D#3/RA-Tammy Reese, Patsy Leyva/IC-Patsy Leyva; County Insurance/Benefits-RO-BOCC D#1, D#2, D#3, Tammy Reese/RA-Patsy Leyva, Nan Fry/IC-Patsy Leyva; CBRI-RO-BOCC D#1, D#2, D#3/RA-Jill Copelin, Debi Merhoff, Teena Tucker; Highway Dist#1-RO-William J. McAllaster, Ronnie Nelson/RA-Jill Copelin, Rusty Klinger/IC-Jill Copelin, Rusty Klinger; Highway Dist#2-RO-Jason Shanks, Clifford Locke/RA-Debi Merhoff, Amos Nash/IC-Debi Merhoff, Amos Nash; Highway Dist#3-RO-Paul Skidmore/RA-Teena Tucker, Marvin Swopes/IC-Teena Tucker; Abuse Prevention Fund-RO-BOCC D#1, D#2, D#3/RA-Tammy Reese, Patsy Leyva; County CSSP Fund-RO-BOCC D#1, D#2, D#3/RA-Tammy Reese, Patsy Leyva; County EMA-RO-BOCC D#1, D#2, D#3/RA-Dennis Bonewell, Patsy Leyva/IC-Tammy Reese, Patsy Leyva, Dennis Bonewell; Kay County Free Fair-RO-Amber Frieouf, Jake Kahle/RA-Stacie Grossardt, Maribeth Ratliff/IC-Maribeth Ratliff; County Audit Expense RO-BOCC D#1, D#2, D#3/RA-Tammy Reese, Patsy Leyva; County Charity Account RO-BOCC D#1, D#2, D#3/RA-Tammy Reese, Patsy Leyva; Public Building Authority (PBA) Account-RO- BOCC D#1,D#2, D#3/RA-Patsy Leyva, Vicki Kirchoff/IC-Patsy Leyva; PBA KCD#3-RO-BOCC D#1,D#2, D#3/RA-Patsy Leyva, Tammy Reese, Holly Cline/IC-Patsy Leyva; PBA Ponca City Schools-RO-BOCC D#1, D#2, D#3/RA-Patsy Leyva, Tammy Reese, Holly Cline/IC-Patsy Leyva; PBA Tonkawa School-RO-BOCC D#1, D#2, D#3/RA- Patsy Leyva, Tammy Reese, Holly Cline/IC-Patsy Leyva; PBA Pioneer Technology Center- RO-BOCC D#1,D#2, D#3/RA-Patsy Leyva, Tammy Reese, Holly Cline/IC-Patsy Leyva; Unclaimed Property-RO-BOCC D#1, D#2, D#3/RA-Patsy Leyva, Jessica Wathor; Open Dump Reward-RO-BOCC D#1, D#2, D#3; Use Tax-RO- BOCC D#1, D#2, D#3/RA-Tammy Reese, Patsy Leyva; County Clerk-RO-Tammy Reese, Patsy Leyva/RA-Nan Fry, Holly Cline/IC-Nan Fry, Holly Cline; County Clerk Preservation Fee- RA-Tammy Reese, Patsy Leyva; County Clerk-RO-Tammy Reese, Patsy Leyva/RA-Nan Fry, Holly Cline/IC-Nan Fry, Holly Cline; County Clerk Lien Fee- RA-Tammy Reese, Patsy Leyva; County Clerk-RO-Tammy Reese, Patsy Leyva/RA-Nan Fry, Holly Cline/IC-Nan Fry, Holly Cline; County Clerk Purchasing- RA-Tammy Reese, Patsy Leyva; County Clerk-RO-Tammy Reese, Patsy Leyva/RA-Nan Fry, Holly Cline/IC-Nan Fry, Holly Cline; County Clerk Data Processing- RA-Tammy Reese, Patsy Leyva; County Clerk-RO-Tammy Reese, Patsy Leyva/RA-Nan Fry, Holly Cline/IC-Nan Fry, Holly Cline; County Excise Board- RA-Tammy Reese, Patsy Leyva; County Clerk-RO-Tammy Reese, Patsy Leyva/RA-Nan Fry, Holly Cline; County Election Board-RO-Cheryl Howard, Carol Leaming/RA-Lacie Holman/IC-Lacie Holman; County Assessor-RO-Susan Keen, Janell Leaming, Amber Boyer/RA-Samantha Stubbs, Chandice Lawhon/IC-Samantha Stubbs, Amber Boyer; Assessor Visual Inspection Reimbursement- RO-Susan Keen, Janell Leaming, Amber Boyer/RA-Samantha Stubbs, Chandice Lawhon/IC-Samantha Stubbs, Amber Boyer; County Assessor Visual Inspection- RO-Susan Keen, Janell Leaming, Amber Boyer/RA-Samantha Stubbs, Chandice Lawhon/IC-Samantha Stubbs, Amber Boyer; County District Court-RO-Phil Ross, Marilee Thornton, Kim Carlson/RA-Angela Bedore, Julie Huster, Kammi Dowler/IC-Latayne Smith, Christina Collins; Court Clerk Unappropriated-RO- Marilee Thornton, Kim Carlson/RA-Angela Bedore, Julie Huster, Kammi Dowler/IC-Latayne Smith, Christina Collins; County Court Clerk-RO-Marilee Thornton, Kim Carlson/RA-Angela Bedore, Julie Huster, Kammi Dowler/IC-Latayne Smith, Christina Collins; OSU Extension-RO-Corbin DeWitt, Brenda Medlock/RA-Carole Stephens, Maribeth Ratliff/IC-Carole Stephens; County Treasurer-Christy Kennedy, Rhonda Stephens/RA-Leah Cochran, Christie Hudson/IC-Christie Hudson; Treasurer Certification Fee- Christy Kennedy, Rhonda Stephens/RA-Leah Cochran, Christie Hudson/IC-Christie Hudson; Treasurer Resale-RO-Christy Kennedy, Rhonda Stephens/RA-Leah Cochran, Christie Hudson/IC-Jamie Johnston; Kay County District Attorney-RO-Brian T. Hermanson, David Wilkie/RA-Julie Vap, Gail Brookshire/IC-Danielle Tavanello, Carla Duroy. Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions for FY 2017-2018:  Res#17, 18-1, Blackwell Journal Tribune being designated as the legal newspaper for publishing all legal notices and publications of Kay County; Res#17, 18-2, Renewing All Lease-Purchase Agreements; Res#17, 18-3, Workers’ Compensation Premiums; Res#17, 18-4, Tort Liability and Automobile Insurance Premiums; Res#17, 18-5, Insurance Premiums; Res#17, 18-6, Court Fund Salaries; Res#17, 18-7, Overtime Work for City/School Elections; Res#17, 18-8, Resale Fund Salaries; Res#17, 18-9, County Sales Tax/ Justice Facilities Authority (JFA) Transactions; Res#17, 18-10, Drug Court Transactions Res#17, 18-11, Use Tax Funds; Res#17, 18-12, Telephone service and usage; Res#17, 18-13, Monthly rent of DHS Building to Public Building Authority; Res#17, 18-14, County Bridge and Road Funding; Res#17, 18-15, Cigarette Tax; Res#17, 18-16, Purchases less than $500.00; Res#17, 18-17, District Court’s monthly processing of payments to the Ponca City Center, LLC; Res#17, 18-18, Kay County District Attorney; Res#17, 18-19, County Zoning Ordinances; Res#17, 18-20, BIA Incarceration Fees; Res#17, 18-21, Dissolving County Improvement Fund back into the General Fund.  Motion carried:  Shanks, aye; Skidmore, aye.   

 

Motion was made by Shanks and seconded by Skidmore approving the following Resolutions to Deposit Funds:   Res#16, 17-177, Highway Dist#3-$750.00, Public Service/Pipeline Crossing Line Installation Application.     Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving the following Cash Fund Estimate of Needs and Request for Appropriations (Lapsed Balances 2016-2017):  Highway-$1,000,523.49, D#1-$363,297.60; D#2-$184,942.78; D#3-$452,283.11; Highway-$375,301.61, D#2-$103,423.75; D#3-$271,877.86; CBRI 105C-$288,185.94; Treasurer’s Mortgage Certification Fee-$55,982.09; Treasurer’s Resale-$629,177.75; Visual Inspection Reimbursement-$80,375.02; Sheriff Training-$838.23; Sheriff’s Commissary-$11.01; Sheriff’s Service Fee/Courthouse Security-$51,477.37; Sheriff Service Fee-$53,574.35; County Clerk Preservation-$82,807.96; County Clerk Lien Fee-$131,388.75; Detention Center-$331,491.37; Use Tax-$1,265,838.79; Home Finance Authority-$3,772.28; Public Buildings Authority (PBA)-$23,185.92; PBA-Tonkawa Schools-$10,550.80; PBA-Pioneer Technology Center-$11,069.44; PBA-Ponca City Schools-$22,703.85; PBA-KCD#3-$475,000.00; LEPC Grant-$3,639.86; JAIBG Trash-$3,014.94; CSSP-$1,230.72; Open Dump Reward-$6,164.37 ; Drug Court-$84,345.93.   Motion carried:  Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

10:00 a.m. (10:20 a.m.) opening of Bid#2017-30 Janitorial Services-DHS Building:  Callie Choate-$680.00 per month inside and $320.00 per month outside.

 

Motion was made by Shanks and seconded by Skidmore accepting and awarding the only bid received on Bid#2017-30 Janitorial Services-DHS Building to Callie Choate-$680.00 per month inside and $320.00 per month outside, effective July 1, 2017-June 30, 2018.  Motion carried:  Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Skidmore approving Payroll with warrants to be released on June 29, 2017, Blanket Purchase Orders to be effective on the first working day in July 2017 and Maintenance & Operation Claims.  Motion carried:  Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 Cert.Fee: 10, Holiday Inn Express & Suites, 91.00, Lodging;                Detention Center: 1464, Fastenal Indus & Const Supplies, 412.19, Blanket for parts; 1465, Total Comm Inc., 1354.95, Speaker; 1466, Card Service Center, 103.45, Blanket For Supplies; 1467, Card Service Center, 619.80, Blanket For Supplies; 1468, Card Service Center, 77.42, Blanket For Supplies; 1469, Finish Line Fuels LLC, 543.48, Blanket For Fuel; 1470, OK Natural Gas, 22.51, Blanket for gas bill; 1471, Ultimate Pest Management LLC, 150.00, Blanket For Pest Control; 1472, Ultimate Pest Management LLC, 75.00, Pest Control; 1473, Merrifield Office Supply, 467.01, Paper; General: 2324, Chief Supply, 360.50, Restraints; 2325, Oklahoma State University, 260.27, Fuel; 2326, Staples, 85.39, Blanket For Supplies; 2327, Card Service Center, 188.80, Blanket for out of county; 2328, Welch State Bank, 2676.40, Blanket for lease payment; 2329, AT&T, 21.35, Long distance; 2330, AT&T, 30.59, Long distance; 2331, AT&T, 292.80, Monthly phone bill; 2332, AT&T, 511.76, Monthly phone bill; 2333, Holiday Inn, 89.00, Lodging; 2334, Cintas Corporation Loc, 251.24, Blanket for linen Service; 2335, Galaxie Business, 161.06, Copier contract; 2336, Oklahoma State University, 9702.00, Contractual Services; 2337, Pioneer Technology Center, 80.00, Training; 2338, Standley Systems Inc, 5978.16, Copier; 2339, Dept. of Public Safety, 350.00, Blanket for OLETS Service; 2340, AT&T, 95.00, Blanket For Phone Services; 2341, Staples, 371.95, Ink; 2342, OK Court Services Inc, 2750.00, CSSP; 2343, Midwest Printing, 300.00, Vouchers; 2344, LiveView GPS Inc, 119.85, Subscription; 2345, Good Ole Boy's Guns & Ammo, 283.20, Ammunition; 2346, American Telephone, 350.00, Headset; 2347, Ultra Brite Lightz, 129.98, Light bar; 2348, Briggs Hardware, 19.80, Keys; 2349, Keathly Nursery & Landscape, 495.00, Sod; 2350, Burkes Classic Restoration, 1043.70, Maintenance; 2351, Locke Auto Parts, 33.05, Repairs; 2352, Farha Wholesale Co., 408.60, Supplies;

Health: 479, Pitney Bowes, 80.37, Lease; 480, Oklahoma State Dept of Health, 37500.00, Payroll; 481, Oklahoma State Dept of Health, 37500.00, Payroll; 482, AT&T, 283.20, Phone Service; 483, Language Line Services, 85.65, Language Line Service; 484, City of Blackwell, 350.76, Electric & Water Usage; 485, ANCO Services, 2085.00, Janitorial; 486, OK Natural Gas, 128.69, Gas bill; 487, AT&T Mobility, 244.68, Cell bill; 488, R.K. Black Inc, 41.29, Copier Maint & Overage; 489, Blake, Linda, 84.60, Travel; Highway: 1923, Evans & Associates, 5417.53, Asphalt; 1924, Pioneer Technology Center, 40.00, Safety meeting; 1925, Evans & Associates, 5840.93, Asphalt; 1926, Ultimate Pest Management LLC, 58.00, Pest Control; 1927, Owen Auto Supply, 1975.05, Blanket for parts; 1928, City of Blackwell, 400.68, ; 1929, Dish, 17.03, Satellite service; 1930, OK Natural Gas, 40.98, Service; 1931, Ponca City Utility Authority, 542.63, Service; 1932, Cintas Corporation Loc, 1185.45, Blanket for uniform service; 1933, Sober Brothers, 2308.32, ; 1934, Pioneer Fire And Safety, 835.00, Inspections; 1935, Kelle Oil Company, 8675.10, Diesel;

1936, Mike Redding, 500.00, Shale; 1937, Standley Systems Inc, 30.19, Maintenance Agree.; 1938, Pioneer Technology Center, 40.00, Training; 1939, Locke Supply, 18.70, Solenid; 1940, Take Ten Tire, 259.17, Service call; 1941, Walker Plumbing, 90.00, Repairs; 1942, Caterpillar Financial Services Corp, 35041.91, Payment; 1943, Pinnacle Structures Inc, 9871.00, Metal building; 1944, Dish Network, 42.02, Satellite service; PBA: 36, Ultimate Pest Management LLC, 44.00, Pest Control; 37, Venus, Debra, 975.00, Contractual Services; 38, Montgomery Plumbing,

900.00, Repairs; 39, Briggs Hardware, 282.55, Supplies; Resale: 49, Forte, 1.90, Fees; Serv.Fee: 394, Youth Services Of Osage County Inc, 1352.50, Blanket For Juvenile Detentions; 395, Ponca City News, 15.62, Ad; 396, Watkins, Earl, 357.00, Blanket For Juvenile Transport; 397, Tebow, Alma, 126.00, Blanket For Juvenile Transport; 398, Tebow, Daniel L., 387.00, Blanket For Juvenile Transport; 399, Canadian County Juvenile Center, 579.30, Blanket For Juvenile Detentions; 400, Eastern Okla Youth Services, 2213.40, Blanket For Juvenile Detentions; 401, Sac & Fox Juvenile Detention, 654.41, Blanket For Juvenile Detentions; 402, Craig Co. Detention Center, 2450.00, Blanket For Juvenile Detentions; 403, Birch Communications, 411.44, Blanket For Phone Services; 404, Galaxie Business, 46.29, Blanket For Copier Maintenance; 405, Fleetcor Technologies, 1289.19, Blanket For Fuel; 406, Fleetcor Technologies, 1201.88, Blanket For Fuel; 407, Burkes Classic Restoration, 1929.64, Blanket For Vehicle Maintenance

 

Publication Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

At this point in the meeting (11:00 a.m.) the Kay County Excise Board opened their special meeting and it became a joint meeting of the two boards.

 

Financial Statement Resale Property Fund, June 30, 2017:  Treasurer Christy Kennedy explained this statement is the June Resale Property Fund; she told total available is $629,036.45 and that $500,000 is saved for any unexpected issues like a law suit, etc. and feels this amount is plenty to reserve.  Kennedy said approximately $43,000 goes to county general, $43,000 goes to schools and $43,000 goes to cities/towns.

 

Motion was made by Shanks and seconded by Skidmore approving Financial Statement Resale Property Fund, June 30, 2017 from the County Treasurer.  Motion carried:  Shanks, aye; Skidmore, aye.

 

Kay County Applications for Estimate of Needs for 2018/Temporary Appropriations for FY2017-2018:  Each county officer told they were requesting $100 per month increase for the employee and officer.  Other requests to the estimate of needs were:  Sheriff Kelley told he was requesting $25,000 in his maintenance & operation to help with juvenile detention costs and requesting two additional deputies.  Assessor Keen asked for additional employee to learn the field appraisal position in her office.  DA Hermanson said he requesting an addition $20,000.  He told his office is offering more assistance to county officers than in the past.  DA Hermanson also said he is not hiring an outside law firm to handle county cases and told his office won a million dollar suit for the county that is now ready for appeal.  He stated his Assistant District Attorney Billie Chrz, from his Noble County office in Perry is more engaged in Kay County than before.  Hermanson also mentioned cuts from the state as part of the reason for his request.  It was also mentioned the BOCC may need to add another employee from each district to the Commissioners General Government account, due to all the state cuts.

 

Motion was made by Shanks and seconded by Skidmore approving half of last year’s final approved budget to the following accounts:  General Government, Charity, Emergency Management, Courthouse Security, County Audit, Excise Board, Commissioners, County Clerk, Data Processing, Purchasing, Court Clerk, District Attorney, OSU Extension, Election Board Secretary, Assessor, Sheriff, Treasurer.  The accounts that were approved to receive 100% of last year’s final approved budget are:  Assessor Visual Inspection, County Clerk Maintenance, County Insurance/Benefits, Kay County Free Fair, Health Department.  Motion carried:  Shanks, aye; Skidmore, aye.

 

There being no other business, motion was made by Shanks and seconded by Skidmore to adjourn, 11:46 a.m.  Motion carried:  Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 10th day of July, 2017.

 

 

 

 

 

                                                        _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        WILLIAM J. MCALLASTER, FIRST DEPUTY

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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