The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in an Emergency session at 10:00 o’clock a.m. on Wednesday, June 21, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 21, 2017, at 8:40 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.


Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Jamie McAlester, 1st Deputy District No. 1; Brian Hermanson, District Attorney (DA); Billie Chrz, Assistant District Attorney; Susan Keen, Kay County Assessor; Sean Grigsba, Kay County Undersheriff; Marilee Thornton, Kay County Court Clerk; Cheryl Howard, Kay County Election Board Secretary; Dennis Bonewell, Emergency Management; Corbin DeWitt, OSU Extension Agent; Scott Cloud, Newkirk Herald Journal; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   


Chairman Paul Skidmore led the Flag Salute followed by a moment of silence.


Commissioner Shanks introduced Jamie McAlister, Dist#1 First Deputy.


On-going business of District No. 1:  DA Hermanson welcomed Jamie McAlister and asked him to mention Dist#1 projects.  McAlister told the District currently has the Washunga Bay Overlay Project in progress and stated crews are grading and mowing.


DA Hermanson provided a copy of Oklahoma Statute Title 19 §180.65 (B) and gave to Commissioner Shanks, Skidmore and First Deputy McAlister.  He told McAlister, according to statutes, during the vacancy of this office; he shall carry on the duties of the office.  Hermanson stated McAlister will not be able to vote on this BOCC body, so therefore if he needs help he would be able to communicate with the other two commissioners.


No action was taken regarding on-going business of District No. 1.


Request to Governor Fallin to hold a special election:  DA Hermanson quoted from O.S. T.26 § 12-111 that whenever a vacancy occurs in the office of a county commissioner, the vacancy shall be filled at a special election to be called by the Governor within thirty (30) days after the vacancy occurs.  He said a letter has been prepared by Billie Chrz, ADA, and will be faxed today, writing to inform the Governor of the passing of Commissioner Johnson in order to get the election process started.  DA Hermanson went over the filing period, primary and general election process, time frames, and the different scenarios involved in each of these circumstances.  He said the earliest the primary election could be held would be in September, but said it would depend on when the Governor acts on this request of vacancy.


Motion was made by Shanks and seconded by Skidmore approving the letter to the Governor requesting her office to execute a Proclamation calling a Special Primary Election and Special General Election to fill the seat vacated by Commissioner Vance Johnson’s passing.  Motion carried:  Shanks, aye; Skidmore, aye.


DA Hermanson explained to the commissioners that the only way a vote can pass, since Jamie McAlister is not a voting member, is if they both agree, otherwise it is an invalid vote.


Closing of courthouse for memorial services of Commissioner Vance Johnson:  This topic was discussed and it was the consensus of all the officers in attendance the courthouse be closed for his memorial service out of the utmost respect for Commissioner Vance Johnson.


Motion was made by Shanks and seconded by Skidmore to close the courthouse for the entire day, if Commissioner Johnson’s service falls on a weekday.  Motion carried:  Shanks, aye; Skidmore, aye.


There being no other business, motion was made by Skidmore and seconded by Shanks to adjourn, 10:11 a.m.  Motion carried:  Shanks, aye; Skidmore, aye.
























Approved this 26th day of June, 2017.







                    PAUL SKIDMORE, CHAIRMAN



                    JASON SHANKS, MEMBER