The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 19, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma.  Notice of the meeting was posted for public information on June 16, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.

 

Chairman Paul Skidmore called the meeting to order.  Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; Brian Hermanson, District Attorney (DA); Susan Keen, Kay County Assessor; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director and Harold Hughs (KCDC); Dennis Bonewell, Emergency Management; Donna Parker, Oklahoma Court Services; Claude Williams, Taxpayers for Transparency; Sharon Rowen, Ponca City News; Tammy Reese, Secretary/Kay County Clerk.  (See sign in sheet).   

 

Chairman Paul Skidmore led the Flag Salute. 

 

Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of June 12

30, 2017.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Report given by Donna  Parker, Oklahoma Court Services, presenting the number of community service hour’s defendants are working and the projects they are involved in:  Ms. Parker told the total hours completed by clients for May 2017 was 577, regular community service clients-51 and sanction community service hours completed-134.4.  She mentioned clients completed events at Humane Society, Albright Church Breakfast, Habitat for Humanity, Habitat for Restore, New Hope Christian Fellowship, Healing Hands, Wheatheart Nutrition Newkirk and Ponca City, and Camp McFadden where participants cleaned and assisted as needed.  Upcoming Events for July participants will go to Albright Methodist Church Breakfast, Habitat for Humanity, Habitat for Restore, Humane Society, New Hope Christian Fellowship, Wheatheart Nutrition Newkirk and Ponca City, Camp McFadden and Ponca City Disc Golf where participants will help as directed.  Commissioner Skidmore asked if participants ever help Wheatheart Nutrition in Blackwell and Ms. Parker said they do if asked.

 

Jail Director Report:  Don Jones, KCDCD, noted 322 (264 males/58 females) as the current head count, Sentenced County-13, Drug Sanctions-0, Court Writs-2, Holding Purge Fee-7; Sentenced Department of Corrections-82, BIA Contract-47, Bridgeway Contract-3; Intake Release Weekend-38 – Week-125 – Month-271, Serve Weekend/Sanctions-5; Count 2016 compared to 2017, Current 276/322; ADP/Month 269/372; High Year-to-Date 296/372; Intake/Release 272/271.  Jones noted the DOC backlog was at 1,649. 

 

Motion was made by Johnson and seconded Shanks approving Juvenile Detention Service Agreements by and between Kay County and the following Detention Centers:  Osage County, $40.50 a day per child; Texas County, $41.00 a day per child; Sequoyah County, $22.52 a day per child; Muskogee County, $36.37 a day per child; Pittsburg County, $36.37 a day per child.  DA Hermanson noted the incorrect statute was referenced on all the agreements but he corrected.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Sheriff Kelley said this year his department has already spent over $100,000; Skidmore asked what is usually spent a year and Kelley said it is up around $10,000. 

 

Motion was made by Johnson and seconded by Shanks approving Software Lease & Maintenance Agreement by and between the Kay County Treasurer and TM Consulting, Inc.  DA Hermanson noted he reviewed.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving Oklahoma State University Services Agreement between Kay County and OSU Center for Local Government Technology for services to the County Assessor.  DA Hermanson noted he reviewed and approved as to form.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Motion was made by Johnson and seconded by Shanks approving Intent to Participate in ACCO-SIG Property/Liability Payment Option No. 1 and Resolution No. 16, 17-176 to Execute the Agreement Establishing the ACCO Self-Insured Group.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving an Application for Eligibility for Federal Property Donation Program, authorizing Chairman Skidmore to sign and authorizing District #1, #2 and #3 Commissioners to be the authorized representatives.  Johnson said he asked for this to be updated for the county.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:  

Commissioner Johnson noted his crews were blading, hauling material to roads district wide, mowed on Hubbard, Pecan, Highland, “S” Street and Ranch Drive, digging out rock and laying asphalt for Washunga BIA Overlay Project and sprayed on Pecan, Lake Road, Hubbard and LA Cann.

 

Commissioner Shanks noted his crews putting on rock on Union Street between Dry Road and Canteen and east and stated tomorrow crews would get back to work on Bridge #250 and should be able to open the road this week.

 

Commissioner Skidmore stated crews ripped shale at shale pit, hauled rock and shale to roads, grading and pulling ditches, mowing roadways, servicing trucks, patching asphalt holes and hauling junk pipes away.  He noted crews have been checking wind farm culverts.  Skidmore told the petroleum marketers, telephone company and electricians are still working on installing software and getting fuel pumps hooked up.  He said crews are hauling fuel to the pumps and working to get it calibrated and obtaining quotes to take old tanks out of service.

 

No action was taken on purchasing a John Deere 6110M Tractor with Loader off the State-Wide Contract No. 1196, with trade-in purchase price $47,997.14, Dist#2. 

 

Motion was made by Shanks and seconded by Johnson approving to go out on bid to furnish all labor and equipment to erect a 65’x175’x18’ Red Iron Building, Dist#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

Quotes to take out the service of an above ground fuel tank by an OCC licensed remover at 1814 West Dewey location, Dist#3:  Stan Tech-$2,927.00; Petroleum Marketers Equipment Co.-$5,668.47; P&B Hoidale-$4,328.43

 

Motion was made by Johnson and seconded by Shanks approving and accepting the lowest quote from

Stan Tech-$2,927.00 to take out the service of an above ground fuel tank by an OCC licensed remover at 1814 West Dewey location, Dist#3.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Shanks and seconded by Johnson approving the following Public Service/Pipeline Crossing Line Installation Application:  Kay Electric Cooperative, beginning SE4/SW4 S1 T28N R4E ending SW4/SE4 S1 T28N R4E, Payne Rd., Dist#2.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving the following Kay County Monthly Reports for May 2017:  Health Department; Court Clerk.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.   

 

Motion was made by Johnson and seconded by Shanks approving the following Resolutions to Dispose of Equipment:  Res#16, 17-174, Hwy. Dist#2, 7130MFW John Deere Tractor, traded; Res#16, 17-175, Treasurer, Monroe calculator, junked.      Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

No action was taken on Resolutions to Deposit Funds, none were presented. 

 

Motion was made by Johnson and seconded by Shanks approving the following Transfer of Appropriations:  Highway Dist#2 Maintenance & Operations (M&O)-$35,041.91 to Lease Purchase; Visual Inspection M&O-$2,500.00 to VI Capital Outlay; Sheriff M&O-$1,002.85 to Overtime; Highway Dist#1-M&O-$35,000.00 to Capital Outlay; Highway Dist#3-M&O-292.37 to Highway Dist#1; Back Tax/Cancelled/Refunds-$536.00 to Resale M&O.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks rescinding the original motion on the following Transfer of Appropriations:  Highway Dist#2 Maintenance & Operations (M&O)-$35,041.91 to Lease Purchase; Visual Inspection M&O-$2,500.00 to VI Capital Outlay; Sheriff M&O-$1,002.85 to Overtime; Highway Dist#1-M&O-$35,000.00 to Capital Outlay; Highway Dist#3-M&O-292.37 to Highway Dist#1; Back Tax/Cancelled/Refunds-$536.00 to Resale M&O.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

Motion was made by Johnson and seconded by Shanks approving  (noting corrections) the following Transfer of Appropriations:  Highway Dist#2 Maintenance & Operations (M&O)-$35,074.91 (corrected from Agenda that read $34,041.91) to Lease Purchase; Visual Inspection M&O-$2,500.00 to VI Capital Outlay; Sheriff M&O-$1,002.85 to Overtime; Highway Dist#1-M&O-$35,000.00 to Capital Outlay; Highway Dist#3-M&O-292.37 to Highway Dist#1; Back Tax/Cancelled/Refunds-$536.00 to Resale M&O.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye. 

 

New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting.  None.

 

Motion was made by Johnson and seconded by Shanks approving and awarding the lowest bid on Bid#2017-29 Metal Building, Dist#3 to Pinnacle Structures Inc.-$49,355.00.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

No action was taken on the 10:00 a.m. opening of Bid#2017-30 Janitorial Services-DHS Building.  This should not have been put on the Agenda until 6-26-17.

 

 

Motion was made by Shanks and seconded by Johnson approving Payroll with warrants to be released on June 29, 2017, Blanket Purchase Orders and Maintenance & Operation Claims.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

FY 2016/2017 PURCHASE ORDERS:

2016-2017 County Sales Tax Fund: 12, Kay County JFA #124183, 297989.85, Tax Collections; Detention Center: 1458, Verizon Wireless, 494.25, Blanket for cell bill; 1459, Finish Line Fuels LLC, 623.73, Blanket For Fuel; 1460, Kay County Sheriff, 250.00, Blanket for search; 1461, Pottawatomie Co Public Safety Ctr, 400.00, Blanket for incarceration fees; 1462, Turn Key Health Clinics, LLC, 21675.00, Blanket for medical serv; 1463, McDonald Computer Services LLC, 439.96, Ink Cartridge; Drug Court: 117, Call2 Test, 180.00, Blanket for testing; 118, Redwood Toxicology Laboratory, 1770.50, Blanket for testing; General: 2302, PCDA City Center, 1416.00, Lease; 2303, R.K. Black Inc, 92.00, Copier contract; 2304, Fusion, 264.63, Phone; 2305, Younger-Holmes Electrical Contractors, 536.52, Blanket for electrical; 2306, OSU-CTP, 100.00, Training; 2307, Mail Finance, 1125.00, Lease; 2308, R.K. Black Inc, 32.05, Maintenance Agree.; 2309, AT&T Mobility, 9.60, Cell Phone; 2310, Sanders, Morgan, 333.35, Travel; 2311, Newkirk Herald Journal, 1006.15, Blanket for publications; 2312, Newkirk Herald Journal, 409.32, Blanket for publications; 2313, OPERS, 414.76, Retirement; 2314, Southwest Business Products, 27.50, Notary Seal; 2315, Southwest Business Products, 98.16, Ink Cartridges; 2316, Southwest Business            Products, 165.00, Batteries; 2317, Cintas Corporation, 185.94, Blanket for firstaid supplies; 2318, Grainger, 84.25, Equipment; 2319, Whimsey, 76.50, Shirts; 2320, Cummins-Allison Corp., 2907.15, Equipment; 2321, Pemberton Chevrolet, 149.78, Service; 2322, McDonald    Computer Services LLC, 54.98, Repairs; 2323, Southwest Business Products, 54.90, Folders; Health: 478, Control Solutions, 957.00, Equipment; Highway: 1892, Action Truck Parts, 486.68, Blanket for parts; 1893, 3 G Pipe & Supply, 600.00, Delivery; 1894, AT&T, 320.72, Phone; 1895, City of Blackwell, 263.52, ; 1896, Birch Communications, 106.76, Telephone; 1897, Encounter Wireless Service, 36.00, Internet; 1898, P & K Equipment, 978.48, ;1899, Circuit Engineering District #8, 60.00, Decals; 1900, Deere Credit Inc, 1502.61, Lease Purchase Payment; 1901, Dish Network, 47.02, Satellite service; 1902, ACG Materials, 4088.94, Rock; 1903, Dish, 20.60, Satellite service; 1904, Advanced Door Company, 200.00, Repairs; 1905, Cintas, 179.28, Blanket/ Medical Services; 1906, Okla  Corporation Commission, 25.00, Tank Fees; 1907, Circuit Engineering District #8, 16.20, Signs; 1908, OK Corporation Commission, 25.00, Registration; 1909, Yellowhouse Machinery Co, 428.30, Hose; 1910, Ricks Service Center, 45.00, Repairs; 1911, P & K Equipment, 69.19, Parts; 1912, American Telephone, 276.98, Labor; 1913, Cross Oil, 11496.00, Fuel;1914, Southwest Truck Parts, 438.60, Parts; 1915, Caterpillar Financial Services Corp, 6723.38, Lease Purchase Payment; 1916, RCB Bank, 3096.08, Tractor; 1917, SNB NA, 4113.38, Lease Purchase Payment; 1918, Jay Warner Wrecker Service, Ponca Body & Paint In, 60.00, Epoxy; 1919, Office Of Management & Enterprise Service, 100000.00, Reimbursement; 1920, Ricks Service Center, 320.00, Repairs; 1921, Locke Supply, 39.70, Supplies; 1922, Oklahoma Tax Commission, 49.00, Registration;             PBA: 33, Ed Owen RRC AIA CCS CCCA, 6310.00, Consulting fee; 34, Ultimate Pest Management LLC, 155.00, Lawn Care; 35, Ultimate Pest Management LLC, 44.00, Pest Control; Preservation Fee: 8, Southwest Business Products, 74.00, Supplies; Resale: 48, Newkirk Herald Journal, 231.30

Publication Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office.  All records are open to the public, and any person may examine same during regular office hours.

 

There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:25 a.m.  Motion carried:  Johnson, aye; Shanks, aye; Skidmore, aye.

 

 

 

 

 

 

 

 

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Approved this 26th day of June, 2017.

 

 

 

 

 

                                                        _____________________________

                    PAUL SKIDMORE, CHAIRMAN

                                   

                                                              _____________________________

                    JASON SHANKS, MEMBER

              

                   _____________________________

        VANCE JOHNSON, MEMBER

 

 

 

 

 

ATTEST:

 

_________________________________

TAMMY REESE, COUNTY CLERK

COUNTY OF KAY, STATE OF OKLAHOMA

SECRETARY, BOARD OF COUNTY COMMISSIONERS

(SEAL)

 

 

 

 

 

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