The Board of County Commissioners (BOCC) of Kay County, Oklahoma, met in regular session at 9:00 o’clock a.m. on Monday, June 12, 2017, in the Commissioners Court of the Kay County Courthouse in Newkirk, Oklahoma. Notice of the meeting was posted for public information on June 9, 2017, at 8:50 a.m. at the Courthouse front door, Commissioners Court, and basement handicapped entrance of the Kay County Courthouse in Newkirk, Oklahoma.
Chairman Paul Skidmore called the meeting to order. Those present were as follows: Jason Shanks, Member; Vance Johnson, Member; David Wilkie, Assistant District Attorney (ADA); Susan Keen, Kay County Assessor; Marilee Thornton, Kay County Court Clerk; Steve Kelley, Kay County Sheriff; Don Jones, Kay County Detention Center Director (KCDCD); Dennis Bonewell, Emergency Management; Kristi Woolley, Oklahoma Juvenile Affairs; Claude Williams, Taxpayers for Transparency; Tammy Reese, Secretary/Kay County Clerk. (See sign in sheet).
Chairman Paul Skidmore led the Flag Salute.
Motion was made by Johnson and seconded by Shanks approving regular meeting minutes of June 5
30, 2017. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Oklahoma Juvenile Affairs Claims for March 2017-$5,078.95 and April 2017-$2,900.64. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Jail Director Report: Don Jones, KCDCD, noted 335 (275 males/56 females) as the current head count, Sentenced County-13, Drug Sanctions-3, Court Writ-5, Holding Purge Fee-8; Sentenced Department of Corrections-76, BIA Contract-33, Bridgeway Contract-1; Intake Release Weekend-43 – Week-121 – Month-179, Serve Weekend/Sanctions-6; Count 2016 compared to 2017, Current 289/335; ADP/Month 267/322; High Year-to-Date 279/372; Intake/Release 189/179. Jones noted the DOC backlog was at 1,699 last week but didn’t have current number.
Motion was made by Shanks and seconded by Johnson approving Contract-Western Plains Youth & Family Services, Inc. Kay County for Services at Beckham County Regional Juvenile Detention Center, $58 per child per day. Sheriff Kelley noted this facility is not used that much but need it as a back-up plan.
Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Sheriff Kelley stated he guessed eight of thirteen Juvenile contracts have gone up over the past year.
Kay County Court Clerk Marilee Thornton regarding 4th floor storage area: Thornton mentioned in two weeks the Ponca City office will be closing and she will be needing storage space. In preparation, she has been cleaning the 4th floor storage and found items that were not marked and did not belong to her office. Thornton asked for all storage items to be labeled so she knows what she can surplus.
Motion was made by Shanks and seconded by Johnson approving to go out on bid for janitorial services for the DHS building (bid opening on 6-5-17-No Bids were received, re-bidding). Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving Cooperative Agreement Oklahoma Department of Agriculture, Food, and Forestry Wildlife Services Division and Kay County BOCC. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Johnson and seconded by Shanks approving and authorizing the Chairman to sign Agreement for remote terminal capabilities with the Assessor’s office by and between the BOCC and The Vertex Companies. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Employer Retirement Contribution Rates (OPERS): Clerk Reese told the BOCC if they wish to change the existing codes then a new resolution with OPERS would need to be done by July 1, 2017; otherwise the existing codes will stay the same.
Motion was made by Shanks and seconded by Johnson approving to leave the selection codes for Fiscal Year 2018-Employer Retirement Contribution Rates (OPERS) the same as previous years. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Road and Bridge Projects/Circuit Engineering District (CED) No.8 Road and Bridge Projects:
Commissioner Johnson noted his crews were blading, hauling material to roads district wide, boom mowed on South Ave., Prentice, Longwood, Hubbard and Lake Rd., cut-out soft spots and filled with rock on Washunga BIA Overlay Project, cut tree off road on Rocky Ridge, fixed water damaged roads from heavy rains, hauled asphalt millings to stock and were spraying right-of-ways on Pecan, Kildare, Brake, LA Cann and Traders Bend.
Commissioner Shanks noted his crews stopped all work on Bridge#250 so they could get all the roads bladed and then will go back to working on Bridge#250.
Commissioner Skidmore stated crews ripped shale at shale pit, hauled rock and shale to roads, grading and pulling ditches, hauled rock to a few FEMA sites, painting at new site, servicing trucks and repairing tires. He noted fuel pumps at new site are almost completely installed and said he has filed for certification; electricians and fuel technicians are finishing up.
Motion was made by Shanks and seconded by Johnson approving the following Kay County Monthly Reports for May 2017: Treasurer; Assessor; Election Board; County Clerk. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Resolutions to Deposit Funds: Res#16, 17-172, Public Building Authority KCD#3-$11,000.00, monthly loan payments to USDA Rural Development for Dist#3 Halliburton property; Res#16, 17-173, Highway Dist#2-$134,919.00, BIA Maintenance Agreement/BIA Bridge#250. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Cash Fund Estimate of Needs and Request for Appropriations: Highway-$780,968.62, D#1-181,355.94; D#2-$189,233.15; D#3-410,379.53; Highway-CBRIF-$16,624.57; Mortgage Certification Fee-$730.00; Resale Property-$21,690.39; Cash Improvement-$0.39; Drug Court-$12,305.62; County Clerk Lien Fee-$2,626.00; Public Building Authority (PBA)-$1,408.84; PBA KCD#3-$479,500.00; PBA-Pioneer Technology Center-$2.12; PBA-Ponca City Schools-$4.35; PBA-Tonkawa Schools-$2.02; Preservation Fee-$4,625.00; VI Reimbursement-$649.59; County Sales Tax-$356,653.02; Home Finance Authority-$0.02; Sheriff Service Fee-$19,198.25; Use Tax-$29,756.38; Highway Dist#2-$134,919.00. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving the following Transfer of Appropriations: Election Board Travel-$2,000 Capital Outlay; Highway Dist#2 BIA Bridge#250-$100,000 to ETR Bridge#250; Treasurer Maintenance & Operations-$264.48/Part-time Services-$1,948 Totaling-$2,212.48 to Personal Services; Hwy Dist#2 BIA/Bridge#250-$14,805.43 to CBRI C4000-20. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
New Business [As per 1991 O.S. 25§311.A.9-‘New Business’, as used herein, shall mean any matter not known about or which could not have been reasonably foreseen prior to the time of posting. Sheriff Kelley told BOCC his juvenile transport van was in a wreck and it was totaled. He said there were no juveniles in the van at the time of the accident and there was no one hurt in either vehicle. Kelley said it has been reported to ACCO and he is waiting to hear back from them.
ADA David Wilkie left the meeting to attend court.
Bid#2017-29 Metal Building, Dist#3 was opened as follows: Gideon Steel Panel Co. LLC-$59,317.00; Lucas Metal Works-$55,616.01; Pinnacle Structures Inc.-$49,355.00; Railroad Yard Inc.-$65,919.60; Turner and Company Inc.-$69,776.00; RiverRidge Construction-No Bid.
Motion was made by Skidmore and seconded by Johnson to Table Bid#2017-29 Metal Building, Dist#3 for further review. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Motion was made by Shanks and seconded by Johnson approving and awarding the bids (opened in BOCC meeting 6-5-17) as follows: NOTE: EACH SIX MONTH BID IS LINE-ITEMIZED LISTING SEVERAL DIFFERENT PRODUCTS PER BID NUMBER. THE LOWEST BIDDER IS SELECTED PER LINE ITEM, FOR THAT REASON, MORE THAN ONE VENDOR WILL BE AWARED TO EACH BID NUMBER. Bid#2017-20 – Janitorial Services for the DHS Building-No Bid was received; SIX MONTH BIDS – COMMONLY USED ITEMS BELOW: Bid#2017-21 – Asphalt-Asphalt Producers, Inc., Daniel Ready Mix, Evans & Associates, Logan County Asphalt Co., T&C Asphalt LLC, Vance Brothers, Inc.; Bid#3017-22 – Bridge Materials-K&O Construction, Railroad Yard, Sunbelt Equipment; Bid#2017-23 – Grader Blade-Dub Ross Co. Inc., Valk Mfg. Co.; Bid#2017-24 – Concrete-American Concrete (only bid received); Bid#2017-25-Road Rock-ACG Materials, APAC Central Inc., Diemer Construction, Dolese Bros. Co., Evans & Assoc. Const., Quapaw, Sober Brothers Inc., Summers Blue Lake; Bid#2017-26-Culvert Pipe-Dub Ross Co. Inc., Ferguson Waterworks, HD Supply Waterworks, Railroad Yard Inc., Sunbelt Equipment; Bid#2017-17 Office Supplies-Merrifield Offices, Southwest Business; Bid#2017-28-Janitorial Supplies-Farha Wholesale, Merrifield Office Supply, Southwest Business.
Motion was made by Shanks and seconded by Johnson approving Blanket Purchase Orders and Maintenance & Operation Claims. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
FY 2016/2017 PURCHASE ORDERS:
2016-2017 Preservation Fee: 7, Midwest Printing, 41490.24,; Serv.Fee: 390, CommunityWorks, 900.58, Blanket For Juvenile Detentions; 391, Transunion Risk, 70.90, Blanket for Software Services; 392, Fleetcor Technologies, 1143.75, Blanket For Fuel; 393, Ramey, Molly Ann, 113.96, Mileage; Drug Court: 107, Layton Law Offices PLLC, 375.00, Drug Court Attendance; 108, Redwood Reditest Screening Devices, 1596.00, Supplies; 109, Dannys BBQ Headquarters, 100.00, Food; 110, Ralphs Packing Co, 255.84, Food; 111, Gold-N-Treasures, 58.68, Key Fobs; 112, Ball Trophy & Engraving Co., 50.00, Plaques; 113, Layton Law Offices PLLC, 375.00, Blanket for attorney; 114, Omega Laboratories Inc, 66.00, Blanket for testing; 115, Ramey Price Cutter Supermarkets, 155.65, Blanket for groceries; 116, Merrifield Office Supply, 423.43, Supplies; County Bridge & Road Improvement: 7, River Ridge Construction Llc, 14805.43, Bridge Project; Detention Center: 1443, OK Natural Gas, 1317.23, Blanket for gas bill; 1444, Kay Electric Cooperative, 47.00, Blanket for electric bill; 1445, Hubris Communications, 24.95, Blanket for email; 1446, Farha Wholesale Co., 1496.15, Blanket For Supplies; 1447, Kuhn Mechanical Inc, 1100.00, Pumping; 1448, Baumert, Cummings & Hiatt, 2699.67, Blanket For Professional Services; 1449, Baskin Hadley & Stevens PC, 750.00, Blanket for audit; 1450, McDonald Computer Services LLC, 2000.00, Blanket for repairs; 1451, Double D International Food Co., 854.70, Blanket for food; 1452, Birdwell Refrigeration, 730.00, Repairs; 1453, Stolhand Heating & Air, 537.87, Repairs; 1454, Trane Us Inc, 1297.00, Repairs; 1455, McDonald Computer Services LLC, 599.98, Camera; 1456, McDonald Computer Services LLC, 499.99, Tablet; 1457, Merrifield Office Supply, 805.62, Supplies; General: 2283, COPS Products LLC, 556.32, Blanket for uniform; 2284, R.K. Black Inc, 94.79, Maintenance Agree.; 2285, R.K. Black Inc, 32.44, Maintenance; 2286, Galaxie Business, 173.30, Copier contract; 2287, Take Ten Tire, 1417.08, Blanket For Vehicle Maintenance; 2288, Quality Water Service, 41.00, Water; 2289, Medlock, Brenda, 723.72, Travel; 2290, AT&T, 65.00, Internet; 2291, Ultimate Pest Management LLC, 778.00, Lawn Care; 2292, Quality Water Service, 26.90, Blanket for water; 2293, S & S Arms, 495.00, Ammunition; 2294, TM Consulting, 425.00, Updates; 2295, Safelite Auto Glass, 74.94, Repairs; 2296, Smethers, Sean, 100.00, Blanket for repairs; 2297, McDonald Computer Services LLC, 719.88, Blanket for computer maint.; 2298, Atwoods, 29.41, Parts; 2299, Safelite Auto Glass, 242.90, windshield; 2300, Blackwell Journal Tribune, 2.50, Subscription; 2301, Merrifield Office Plus, 1403.97, Supplies; Health: 470, R.K. Black Inc, 44.00, Copier Maint & Overage; 471, Walters, Ashley, 18.80, Travel; 472, Glasgow, Genevieve, 75.20, Travel; 473, Farha Wholesale Co., 42.25, Blanket For Supplies; 474, The Meadows Center For Opportunity, 196.60, Blanket for shredding; 475, Merrifield Office Plus, 624.12, Blanket For Supplies; 476, Southwest Business Products, 380.42, Blanket For Supplies; 477, Smith, Kendra, 84.79, Travel; Highway: 1865, Hats Auto Supply, 107.93, Blanket for parts; 1866, Custom Action Hydraulics LLC, 139.50, Blanket for parts; 1867, OK Natural Gas, 20.90, Gas service; 1868, Action Truck Parts, 100.75, Repairs; 1869, Kay Electric Cooperative, 287.00, Billing; 1870, Yellowhouse Machinery Co, 209.05, Parts; 1871, Lowes Companies Inc., 174.14, Supplies; 1872, Warren Power And Machinery, 245.91, Window; 1873, Encounter Wireless Service, 68.00, Internet; 1874, G & B Auto, 248.00, Blanket for repairs; 1875, Circuit Engineering District #8, 190.50, Signs; 1876, Deere Credit Inc, 1381.36, Lease Purchase Payment; 1877, Bruce Davis Alignment, 92.02, Alignment; 1878, ACG Materials, 4433.04, Asphalt; 1879, ACG Materials, 6867.65, Rock; 1880, G & B Auto, 227.97, Blanket for repairs; 1881, Kelle Oil Company, 250.67, Blanket for parts; 1882, Cintas Corporation, 311.73, Gloves; 1883, Okla. Dept. of Transportation, 2389.46, Lease payment; 1884, Circuit Engineering District #8, 2341.85, Core Drilling; 1885, Starr Lumber Co., 71.98, Primer; 1886, Skidmore, Paul, 178.02, Reimbursement; 1887, Kelle Oil Company, 143.50, Tire repair; 1888, Starr Lumber Co., 28.15, Supplies; PBA- KCD#3: 1, Baumert, Cummings & Hiatt, 2250.00, Professional services; 2, Floyd Law Firm P.C, 2250.00, Professional services; Cert.Fee: 9, Johnston, Jamie, 221.94, Travel
Details’ concerning the above listed purchase orders/claims are available in the County Clerk’s Office. All records are open to the public, and any person may examine same during regular office hours.
There being no other business, motion was made by Shanks and seconded by Johnson to adjourn, 10:45 a.m. Motion carried: Johnson, aye; Shanks, aye; Skidmore, aye.
Approved this 19th day of June, 2017.
PAUL SKIDMORE, CHAIRMAN
JASON SHANKS, MEMBER
VANCE JOHNSON, MEMBER
TAMMY REESE, COUNTY CLERK
COUNTY OF KAY, STATE OF OKLAHOMA
SECRETARY, BOARD OF COUNTY COMMISSIONERS